AGA Chapter Financial Compliance

Overview New chapter procedures – Open a chapter PO Box – Open a chapter bank account – Obtain an EIN number through IRS All AGA Chapters – ACH Payments – Update contact information with AGA National – IRS compliance – 501c3 status

New AGA Chapters Open chapter PO Box Open chapter bank account List name on checks as “XYZ Chapter of the Association of Government Accountants” Provide AGA National with ACH form and copy of canceled check Register with IRS for an EIN number using form SS4

All AGA Chapters Ensure AGA National has a copy of your chapter’s ACH form and canceled check Without ACH information, monies will not be disbursed to chapters – Chapter dues payments, monetary campaign awards, etc. Update AGA National with any changes in chapter treasurer and/or contact information

IRS Compliance On a yearly basis: – All chapters with gross receipts under $50,000 file form 990-N (e-Postcard) – All chapters with gross receipts between $50,001 and $200,000 and assets less than $500,000 file form 990-EZ

Event Insurance Policy Chapter/Regional Events – Not covered under AGA National’s master insurance policy – Obtain separate policy from insurance company such as Nationwide, GEICO, Travelers, etc.

Credit Card Processing National office does not process credit card transactions for chapter/regional events Elavon Merchant Services – Contact: Sheryl Mintz-White – or (Phone); (Fax) – Elavon customer service:

AGA’s Finance Department Cristina Barbudo - Director of Finance; Pamella Shaw - Accounting Manager;