Publishing 101 The MedEdPORTAL Guide to Educational Scholarship Sean Compas, M.A. Sara Hunt Matt Matarozza November 7, 2011

Objectives: 1. Enhance your understanding of MedEdPORTAL as a peer reviewed publication and open exchange service. 2. Increase your familiarity with MedEdPORTAL’s new website and improve site navigation skills. 3. Outline the MedEdPORTAL submission to publication process steps. 4. Review submission standards and proper packaging guidelines. 5. Demonstrate the scholarly impact of MedEdPORTAL publications.

What is MedEdPORTAL? 1. Free online publication 2. Open to the general public around the globe 3. Peer reviewed health education teaching & assessment materials 4. Learning modules including instructor guides and all educational tools

Types of Publications 1. Tutorials 2. Virtual Patients 3. Simulation Cases 4. Lab Guides 5. Videos 6. Assessment Tools

Methods of Dissemination 1.90% - Publications Accessible from Site 2.10% - Distributed by MedEdPORTAL Staff – Size Limitations – Special Clearance

Submission to Publication Submission Author Screening Staff Editor Peer Review Experts Catalogue & Format Staff Editor Publish Staff Editor

Submission Author Screening Staff Editor Peer Review Experts Catalogue & Format Staff Editor Publish Staff Editor

Packaging Your Submission Insufficient Content Syllabus Reference List Excessive Content Entire Course

Web-based Submissions

Instructor’s Guide List of all the resource files included in the submission. Explanation of when, how, and the order in which to use each resource file. The purpose/goal of the resource. The conceptual background. Practical implementation advice. How has it been successfully deployed? What are the limitations of the resource?

Key Points to Packaging 1.Submissions must include scholarly educational content and should be able to stand alone as a learning module. 2.Learning modules should be of manageable size. 3.All web-based submissions must be stripped down and packaged for submission to MedEdPORTAL. 4.All submissions must include an Instructor’s Guide.

Screening Submission Author Submission Author Screening Staff Editor Screening Staff Editor Peer Review Experts Peer Review Experts Catalogue & Format Staff Editor Catalogue & Format Staff Editor Publish Staff Editor Publish Staff Editor

Copyright Concerns MedEdPORTAL staff screen each submission for potential third-party materials. Photos Images Charts Published Articles Graphs Cartoons Text (large portions) Currently 90% of materials submitted to MedEdPORTAL have copyright issues.

Publicly Accessible vs. Public Domain Public Domain Not covered by copyright Copyright has expired Author has willingly released this material Federal government websites Publicly Accessible

Finding Appropriate Images 1.Health Education Assets Library (HEAL) 2.Flickr 3. Wikimedia Commons 4.NIH Photo Galleries

MedEdPORTAL and Fair Use Fair Use: a legal concept in the United States that defends the use of copyrighted material without obtaining permission or paying royalties. Fair use is a defense, not a right. Fair use relates to U.S. copyright law only.

MedEdPORTAL staff screen each submission for potentially identifiable “protected health information.” Patient Photographs Charts Lab Values Medical Records Images Graphs Radiographs Biometric Identifiers Patient Privacy Concerns

Peer Review Submission Author Submission Author Screening Staff Editor Screening Staff Editor Peer Review Experts Peer Review Experts Catalogue & Format Staff Editor Catalogue & Format Staff Editor Publish Staff Editor Publish Staff Editor

Peer Review 26 expert Associate Editors 700+ invited peer reviewers Each resource undergoes a rigorous peer review process from at least two content experts

Peer Review Statistics

Reasons for Rejection 1. Insufficient educational context (not generalizable) 2. Mismatch of educational objectives and instructional content 3. Does not contribute to the field (e.g. superficial, reference materials)

Catalogue & Format Submission Author Submission Author Screening Staff Editor Screening Staff Editor Peer Review Experts Peer Review Experts Catalogue & Format Staff Editor Catalogue & Format Staff Editor Publish Staff Editor Publish Staff Editor

Publication Submission Author Submission Author Screening Staff Editor Screening Staff Editor Peer Review Experts Peer Review Experts Catalogue & Format Staff Editor Catalogue & Format Staff Editor Publish Staff Editor Publish Staff Editor

Recognition Letters Mailed to: Authors Reviewers Academic Affairs Deans Can be included in CV packets

Creating a Usage Report

Usage Reports Real-time Download Reports Unique Users Unique Countries Unique Institutions Rationales for Download Commentary Posted

Measuring Impact

10,000+ National and International Health Education Institutions and 20,000+ individual users: 1.Medical 2.Dental 3.Osteopathic 4.Nursing 5.Pharmacy 6.Public Health MedEdPORTAL Statistics

193 Countries Top 10 Countries: 1.United States 2.Canada 3.United Kingdom 4.India 5.Australia 6.Philippines 7.Egypt 8.Malaysia 9.Saudi Arabia 10.Germany Global Utilization

Why Submit to MedEdPORTAL? 1. Receive peer-reviewed publication with NLM citation 2. Obtain feedback from peer reviewers 3. Expand the audience of users of work 4. Retain ownership of published materials 5. Generate usage reports

Why Use MedEdPORTAL? 1. All resources formally peer reviewed 2. All copyright/patient privacy issues addressed 3. Copyright permissions already granted 4. Find resources to develop lectures, courses, etc. 5. Access self-study materials to facilitate learning 6. Locate valuable assessment tools

Questions/Comments? Get involved with MedEdPORTAL as a: Author Peer Reviewer Liaison Contact:

©