Slide 1 FastFacts Feature Presentation January 17 th, 2008 We are using audio during this session, so please dial in to our conference line… Phone number:

Slides:

Advertisements

Similar presentations

Slide 1 FastFacts Feature Presentation June 14, 2011 We are using audio during this session, so please dial in to our conference line… Phone number:

Advertisements

Slide 1 FastFacts Feature Presentation November 18, 2010 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 1 FastFacts Feature Presentation September 12, 2012 To dial in, use this phone number and participant code… Phone number: Participant.

Slide 1 FastFacts Feature Presentation April 3 rd, 2008 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 1 FastFacts Feature Presentation May 28, 2009 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 1 FastFacts Feature Presentation October 24, 2013 To dial in, use this phone number and participant code… Phone number: Participant.

Slide 1 FastFacts Feature Presentation July 3, 2008 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 1 FastFacts Feature Presentation January 15 th, 2009 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 1 FastFacts Feature Presentation March 27 th, 2008 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 1 FastFacts Feature Presentation August 14 th, 2008 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 1 FastFacts Feature Presentation October 16 th, 2008 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 1 FastFacts Feature Presentation February 19, 2009 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 1 FastFacts Feature Presentation June 14, 2011 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 1 FastFacts Feature Presentation August 28, 2008 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 1 FastFacts Feature Presentation June 19 th, 2008 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 1 FastFacts Feature Presentation September 18, 2012 To dial in, use this phone number and participant code… Phone number: Participant.

Slide 1 FastFacts Feature Presentation September 23, 2010 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 1 FastFacts Feature Presentation March 6th, 2008 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 1 FastFacts Feature Presentation September 4, 2012 To dial in, use this phone number and participant code… Phone number: Participant.

Slide 1 FastFacts Feature Presentation September 6, 2012 To dial in, use this phone number and participant code… Phone number: Participant.

Slide 1 FastFacts Feature Presentation September 10, 2012 To dial in, use this phone number and participant code… Phone number: Participant.

Slide 1 FastFacts Feature Presentation February 21, 2013 To dial in, use this phone number and participant code… Phone number: Participant.

Slide 1 FastFacts Feature Presentation August 12, 2010 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 1 FastFacts Feature Presentation March 4, 2008 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 1 FastFacts Feature Presentation October 13, 2009 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 1 FastFacts Feature Presentation September 26, 2011 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 1 FastFacts Feature Presentation: July 22, 2008 Date Characteristics in BW Payroll Reports Shannon Towner Johns Hopkins Bloomberg School of Public.

Slide 1 FastFacts Feature Presentation December 14, 2010 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 1 FastFacts Feature Presentation March 5, 2009 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 1 FastFacts Feature Presentation August 6, 2009 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 1 FastFacts Feature Presentation May 8 th, 2008 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 1 FastFacts Feature Presentation December 11 th, 2008 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 1 FastFacts Feature Presentation February 17, 2011 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 1 FastFacts Feature Presentation June 5 th, 2008 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 1 FastFacts Feature Presentation December 8, 2009 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 1 FastFacts Feature Presentation July 1, 2008 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 1 FastFacts Feature Presentation September 7, 2010 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 1 FastFacts Feature Presentation September 21, 2010 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 1 Feature Presentation December 4, 2009 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 1 FastFacts Feature Presentation February 7 th, 2008 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 1 FastFacts Feature Presentation December 13 th, 2007 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 1 FastFacts Feature Presentation November 13, 2008 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 1 FastFacts Feature Presentation April 9, 2012 To dial in, use this phone number and participant code… Phone number: Participant code:

Slide 1 FastFacts Feature Presentation March 11th, 2008 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 1 FastFacts Feature Presentation October 12, 2010 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 1 FastFacts Feature Presentation February 14 th, 2008 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 1 FastFacts Feature Presentation October 19, 2010 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 1 FastFacts Feature Presentation June 14, 2010 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 1 FastFacts Feature Presentation January 31 st, 2008 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 1 FastFacts Feature Presentation October 15, 2013 To dial in, use this phone number and participant code… Phone number: Participant.

Slide 1 FastFacts Feature Presentation May 1, 2012 To dial in, use this phone number and participant code… Phone number: Participant code:

Slide 1 FastFacts Feature Presentation October 28 th, 2008 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 1 FastFacts Feature Presentation August 21 st, 2008 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 1 FastFacts Feature Presentation September 26, 2011 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 1 FastFacts Feature Presentation April 12, 2011 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 1 FastFacts Feature Presentation June 18 th, 2009 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 1 FastFacts Feature Presentation July 24, 2008 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 1 FastFacts Feature Presentation November 15 th, 2007 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 1 FastFacts Feature Presentation December 1, 2010 We are using audio during this session, so please dial in to our conference line… Phone number:

FastFacts Feature Presentation

Slide 1 FastFacts Feature Presentation November 6, 2008 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 1 FastFacts Feature Presentation November 11, 2008 We are using audio during this session, so please dial in to our conference line… Phone number:

Break Time Remaining 10:00.

PP Test Review Sections 6-1 to 6-6

Copyright © 2012, Elsevier Inc. All rights Reserved. 1 Chapter 7 Modeling Structure with Blocks.

MaK_Full ahead loaded 1 Alarm Page Directory (F11)

Clock will move after 1 minute

1.step PMIT start + initial project data input Concept Concept.

Presentation transcript:

Slide 1 FastFacts Feature Presentation January 17 th, 2008 We are using audio during this session, so please dial in to our conference line… Phone number: Participant code:

Slide 2 Todays Topic Well be taking a look at… How to research expenses in R3

Slide 3 Todays Presenter Shannon Towner Financial Manager, School of Public Health

Slide 4 Session Segments Presentation Shannon will show us how to research non-payroll expenses in R3. During her presentation, your phone will be muted. Q&A After her presentation, well hold a Q&A session. Well open up the phone lines, and youll be able to ask questions. Shannon will answer as many of your questions as time allows.

Slide 5 Contact Us If you would like to submit a question during the presentation or if youre having technical difficulties, you can us at: You can also send us an instant message! GoogleTalk – AOL Instant Messenger – HopkinsFastFacts MSN –

Slide 6 Survey At the end of this FastFacts session, well ask you to complete a short survey. Your honest comments will help us to enhance and improve future FastFacts sessions.

Slide 7 Researching Non-Payroll Expenses in R3

Slide 8 Agenda FS911 Template Researching Missing Documents

Slide 9 What Wont Be Covered Payroll Revenue Special/unusual situations

Slide 10 FS911 Templates Sponsored Accounts School of Public Heath Sponsored Financial Detail (FS911) Non-Sponsored Accounts School of Public Heath Non-Sponsored Financial Detail (FS911) Go to: Note: These reports will work for any accounts, not just Public Health accounts.

Slide 11

Slide 12 Input Your IO and the Month Input your IO number. Input fiscal period.

Slide 13 Convert to Excel if Desired Click on Printing.

Slide 14 Convert to Excel if Desired Select Print to Excel.

Slide 15 Screenshot FS911- Sponsored #

Slide 16 Life Cycle of Purchase Order OrderDoc TypeStatus 1 st Shopping CartCommitment 2 nd Purchase OrderCommitment 3 rd Goods Receipt orExpense Invoice Receipt

Slide 17 Screenshot FS911 Shopping Cart Purchase Order Goods Receipt

Slide 18 Screenshot FS911

Slide 19 Where to look in R3FI Document Number Document Type FB031xxxxxxxx (9 digits) Journal Upload, Pcard, Cost Transfer (primary GL's), Travel Adjustment, Year End Adjustment 15xxxxxxxx (10 digits) Recurring payment (such as a lease) 16xxxxxxxx (10 digits) Accounts Receivable posting 17xxxxxxxx (10 digits) Prepayments/ Vendor Credits 19xxxxxxxx (10 digits) Payments to vendors, travel, refunds, check requests 48xxxxxxxx (10 digits) Payroll 49xxxxxxxx (10 digits) Supply Store 50xxxxxxxx (10 digits) Goods receipt, Goods receipt for PO 87xxxxxxxx (10 digits) Cash Journal (petty cash or deposits) 89xxxxxxxx (10 digits) Credit Card Receipts Where to look in R3Reference Document Number Document Type ME23N20xxxxxxxx (10 digits), PO Requisitioner is populated Purchase Order 51xxxxxxxx (10 digits) PO Invoice Receipt FMX3 20xxxxxxxx (10 digits), Created by is populated 70xxxxxxxx (10 digits) Funds Reservation If the text says "Journal #..xxxx", go to ZSGM_COST_TRANSFER and put in your journal # and press "display request Funds Reservation KSB5 or from Service Center s 14xxxxxxxx (10 digits) Intra or Inter Entity transfers, Service Center charges, KB15

Slide 20 FB03

Slide 21 Screenshot FS

Slide 22 Where to look in R3FI Document Number Document Type FB031xxxxxxxx (9 digits) Journal Upload, Pcard, Cost Transfer (primary GL's), Travel Adjustment, Year End Adjustment 15xxxxxxxx (10 digits) Recurring payment (such as a lease) 16xxxxxxxx (10 digits) Accounts Receivable posting 17xxxxxxxx (10 digits) Prepayments/ Vendor Credits 19xxxxxxxx (10 digits) Payments to vendors, travel, refunds, check requests 48xxxxxxxx (10 digits) Payroll 49xxxxxxxx (10 digits) Supply Store 50xxxxxxxx (10 digits) Goods receipt, Goods receipt for PO 87xxxxxxxx (10 digits) Cash Journal (petty cash or deposits) 89xxxxxxxx (10 digits) Credit Card Receipts Where to look in R3Reference Document Number Document Type ME23N20xxxxxxxx (10 digits), PO Requisitioner is populated Purchase Order 51xxxxxxxx (10 digits) PO Invoice Receipt FMX3 20xxxxxxxx (10 digits), Created by is populated 70xxxxxxxx (10 digits) Funds Reservation If the text says "Journal #..xxxx", go to ZSGM_COST_TRANSFER and put in your journal # and press "display request Funds Reservation KSB5 or from Service Center s 14xxxxxxxx (10 digits) Intra or Inter Entity transfers, Service Center charges, KB15

Slide 23 FB03

Slide 24 FB03-Input Screen Input FI Document Number…Input Fiscal Year Posted…And then hit the Green Check at the top.

Slide 25 FB03 Useful Tools The Hat tells you who initiated the document. (Document Header) This drop-down can get you a copy of the scanned invoice. Double-clicking the expense leads to more info.

Slide 26 FB03 Document Overview Click on the Hat (Header) to find out who initiated the transaction.

Slide 27 FB03-Document Header

Slide 28 JHED Lookup of SAP IDs Type the SAP user ID at the search line to find JHED info on that person. Example: stowner1

Slide 29 FB03 Document Overview Click on the drop-down to get a copy of the scanned invoice (possibly).

Slide 30 FB03 Drop-Down Select Attachment list.

Slide 31 FB03-Attachment List Double-click on the file listed. Note: If no PDFs are available, this area will be empty.

Slide 32 FB03-Document Viewer Use these buttons to scroll through all pages.

Slide 33 Screenshot FS

Slide 34 Where to look in R3FI Document Number Document Type FB031xxxxxxxx (9 digits) Journal Upload, Pcard, Cost Transfer (primary GL's), Travel Adjustment, Year End Adjustment 15xxxxxxxx (10 digits) Recurring payment (such as a lease) 16xxxxxxxx (10 digits) Accounts Receivable posting 17xxxxxxxx (10 digits) Prepayments/ Vendor Credits 19xxxxxxxx (10 digits) Payments to vendors, travel, refunds, check requests 48xxxxxxxx (10 digits) Payroll 49xxxxxxxx (10 digits) Supply Store 50xxxxxxxx (10 digits) Goods receipt, Goods receipt for PO 87xxxxxxxx (10 digits) Cash Journal (petty cash or deposits) 89xxxxxxxx (10 digits) Credit Card Receipts Where to look in R3Reference Document Number Document Type ME23N20xxxxxxxx (10 digits), PO Requisitioner is populated Purchase Order 51xxxxxxxx (10 digits) PO Invoice Receipt FMX3 20xxxxxxxx (10 digits), Created by is populated 70xxxxxxxx (10 digits) Funds Reservation If the text says "Journal #..xxxx", go to ZSGM_COST_TRANSFER and put in your journal # and press "display request Funds Reservation KSB5 or from Service Center s 14xxxxxxxx (10 digits) Intra or Inter Entity transfers, Service Center charges, KB15

Slide 35 FB03 Input FI Document Number…Input Fiscal Year Posted…And then hit the Green Check at the top.

Slide 36 FB03 Document Overview Double-click on expense to get more info. Hint: You can identify the expense because the GL account will be the same as the GL on your FS911.

Slide 37 FB03 Line Item Information Double-click on the Purchasing Doc (PO Number) to go to the PO information (ME23N).

Slide 38 FB03 Link to ME23N

Slide 39 ME23N Purchase Orders

Slide 40 Screenshot FS

Slide 41 Where to look in R3FI Document Number Document Type FB031xxxxxxxx (9 digits) Journal Upload, Pcard, Cost Transfer (primary GL's), Travel Adjustment, Year End Adjustment 15xxxxxxxx (10 digits) Recurring payment (such as a lease) 16xxxxxxxx (10 digits) Accounts Receivable posting 17xxxxxxxx (10 digits) Prepayments/ Vendor Credits 19xxxxxxxx (10 digits) Payments to vendors, travel, refunds, check requests 48xxxxxxxx (10 digits) Payroll 49xxxxxxxx (10 digits) Supply Store 50xxxxxxxx (10 digits) Goods receipt, Goods receipt for PO 87xxxxxxxx (10 digits) Cash Journal (petty cash or deposits) 89xxxxxxxx (10 digits) Credit Card Receipts Where to look in R3Reference Document Number Document Type ME23N20xxxxxxxx (10 digits), PO Requisitioner is populated Purchase Order 51xxxxxxxx (10 digits) PO Invoice Receipt FMX3 20xxxxxxxx (10 digits), Created by is populated 70xxxxxxxx (10 digits) Funds Reservation If the text says "Journal #..xxxx", go to ZSGM_COST_TRANSFER and put in your journal # and press "display request Funds Reservation KSB5 or from Service Center s 14xxxxxxxx (10 digits) Intra or Inter Entity transfers, Service Center charges, KB15

Slide 42 ME23N

Slide 43 ME23N

Slide 44 ME23N The PO pulled up will be the last PO you were looking at. Change PO number to the one you are seeking.

Slide 45 ME23N PO Info

Slide 46 FMX3 – Researching Funds Reservations

Slide 47 Funds Reservations

Slide 48 Where to look in R3FI Document NumberDocument Type FB031xxxxxxxx (9 digits)Journal Upload, Pcard, Cost Transfer (primary GL's), Travel Adjustment, Year End Adjustment 15xxxxxxxx (10 digits)Recurring payment (such as a lease) 16xxxxxxxx (10 digits)Accounts Receivable posting 17xxxxxxxx (10 digits)Prepayments/ Vendor Credits 19xxxxxxxx (10 digits)Payments to vendors, travel, refunds, check requests 48xxxxxxxx (10 digits)Payroll 49xxxxxxxx (10 digits)Supply Store 50xxxxxxxx (10 digits)Goods receipt, Goods receipt for PO 87xxxxxxxx (10 digits)Cash Journal (petty cash or deposits) 89xxxxxxxx (10 digits)Credit Card Receipts Where to look in R3Reference Document NumberDocument Type ME23N20xxxxxxxx (10 digits), PO Requisitioner is populated Purchase Order 51xxxxxxxx (10 digits)PO Invoice Receipt FMX3 20xxxxxxxx (10 digits), Created by is populated 70xxxxxxxx (10 digits) Funds Reservation If the text says "Journal #..xxxx", go to ZSGM_COST_TRANSFER and put in your journal # and press "display request Funds Reservation KSB5 or from Service Center s 14xxxxxxxx (10 digits)Intra or Inter Entity transfers, Service Center charges, KB15

Slide 49 FMX3

Slide 50 FMX3

Slide 51 Journal Transfer Number Find the Journal Transfer number and write it down. Youll be inputting it in another transaction.

Slide 52 GL Non Payroll Cost Transfer Screen Go to your GL Non Payroll Cost Transfer screen.

Slide 53 ZSGM_Cost_Transfer Input the Journal Transfer number you wrote down earlier. And then click on Display Request.

Slide 54

Slide 55 KSB5

Slide 56 Screenshot FS

Slide 57 Where to look in R3FI Document NumberDocument Type FB031xxxxxxxx (9 digits) Journal Upload, Pcard, Cost Transfer (primary GL's), Travel Adjustment, Year End Adjustment 15xxxxxxxx (10 digits) Recurring payment (such as a lease) 16xxxxxxxx (10 digits) Accounts Receivable posting 17xxxxxxxx (10 digits) Prepayments/ Vendor Credits 19xxxxxxxx (10 digits) Payments to vendors, travel, refunds, check requests 48xxxxxxxx (10 digits) Payroll 49xxxxxxxx (10 digits) Supply Store 50xxxxxxxx (10 digits) Goods receipt, Goods receipt for PO 87xxxxxxxx (10 digits) Cash Journal (petty cash or deposits) 89xxxxxxxx (10 digits) Credit Card Receipts Where to look in R3Reference Document Number Document Type ME23N20xxxxxxxx (10 digits), PO Requisitioner is populated Purchase Order 51xxxxxxxx (10 digits) PO Invoice Receipt FMX3 20xxxxxxxx (10 digits), Created by is populated 70xxxxxxxx (10 digits) Funds Reservation If the text says "Journal #..xxxx", go to ZSGM_COST_TRANSFER and put in your journal # and press "display request Funds Reservation KSB5 or from Service Center s 14xxxxxxxx (10 digits) Intra or Inter Entity transfers, Service Center charges, KB15

Slide 58 KSB5

Slide 59 KSB5-Document Selection Input Document Number… And then click the green check with the timer.

Slide 60 KB5N-Transfer Detail

Slide 61 Q&A Were going to open the phone lines now! There will be a slight pause, and then a recorded voice will provide instructions on how to ask questions over this conference call line. Well be answering questions in the order that we receive them. Well also be answering the questions that were ed to us during the presentation. If theres a question that we cant answer, well do some research after this session, and then the answer to all participants.

Slide 62 Thank You! Thank you for participating! We would love to hear from you. Are there certain topics that you would like us to cover in future FastFacts sessions? Would you like to be a FastFacts presenter? Please us at:

Slide 63 Survey Before we close, please take the time to complete a short survey. Your feedback will help us as we plan future FastFacts sessions. Click this link to access the survey… Thanks again!