MAIN COMMITTEE OFFICERS DUTIES AND RESPONSIBILITIES

To identify key duties and responsibilities of Chairman, Vice Chairman, Membership Secretary, and Secretary in order to strengthen the leadership skills necessary for a productive committee.

CHAIRMAN

KNOW ASTM RULES AND REGULATIONS ASTM Regulations Green Book Parliamentary Procedure Roberts Rules of Order Officer Handbook Red Book Committee Bylaws

FACILITATE COMMITTEE ADMINISTRATION Appoint Subcommittee Chairman and Liaisons Fill Vacancies Appoint Special Purpose Ad Hoc Committees Plan Meetings

FACILITATE COMMITTEE ADMINISTRATION (cont) Appropriate Committee Funds Delegate Responsibility Monitor Subcommittee Meetings Respond to Circular Letter Ballots

CHAIR EXECUTIVE AND MAIN MEETINGS Prepare Agenda Ensure Organized, Informative Reports Facilitate an Efficient Meeting Introduce and Welcome New Members

OVERSEE STANDARDS DEVELOPMENT PROCESS Establish a Good Line of Communication with ASTM Intl Headquarters (Staff Manager) and Subcommittee Chairman Ensure Proper Consideration and Documentation of Negatives Ensure that Consensus is Reached Ensure Standards are Up to Date

VICE CHAIRMAN

PREPARE TO SUBSTITUTE FOR CHAIRMAN Know ASTM Rules and Procedures Assist Chairman With Duties Prepare to Conduct an Orderly and Productive Meeting Keep Abreast of All Committee Operations

PERFORM SPECIAL DUTIES AND ASSIGNMENTS LONG RANGE PLANNING Explore and Assign New Activities Review Requests for New Standards, Ensuring that Industry Needs are Addressed Review Scopes of Subcommittees

PERFORM SPECIAL DUTIES AND ASSIGNMENTS (cont) BYLAWS COMMITTEE Keep Bylaws Current With Society Regulations AWARDS COMMITTEE Recommend Award of Merit Recipients from the Committee Administer Committee Awards Program Honorary Members

OTHER DUTIES Liaison Publicity Symposia

MEMBERSHIP SECRETARY

COORDINATE ALL MEMBERSHIP ISSUES WITHIN THE COMMITTEE Update Committee Rosters through Headquarters Process Applications in Accordance with Committee Bylaws Report on Status of Committee Membership to the Executive Subcommittee

COORDINATE ALL MEMBERSHIP ISSUES WITHIN THE COMMITTEE (cont) Monitor Classification and Voting Status of Committee Members Is the committee balanced? Monitor Inactivity Initiate and Coordinate Recruitment Efforts Membership Promotion Review Status of Affiliate Members Annually

SECRETARY

PREPARE EXECUTIVE SUB & MAIN COMMITTEE: Agenda / Schedule Correspondence Minutes

PERFORM ADMINISTRATIVE TASKS FOR COMMITTEE MEETINGS PRE - MEETING Communicate with Subcommittee Chairman Assist Chairman in preparing executive and Main Committee agendas

PERFORM ADMINISTRATIVE TASKS FOR COMMITTEE MEETINGS (cont) MEETING Record Attendance Record Minutes Have pertinent documents available

PERFORM ADMINISTRATIVE TASKS FOR COMMITTEE MEETINGS (cont) POST - MEETING Prepare minutes of main and executive subcommittee meetings Collect and consolidate subcommittee minutes Submit minutes to ASTM Intl Headquarters

QUESTIONS