Slide 1 FastFacts Feature Presentation December 8, 2009 We are using audio during this session, so please dial in to our conference line… Phone number:

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FastFacts Feature Presentation

Presentation transcript:

Slide 1 FastFacts Feature Presentation December 8, 2009 We are using audio during this session, so please dial in to our conference line… Phone number: Participant code:

Slide 2 Todays Topic Well be taking a look at… The new database tool developed to gather data for Recovery Act reporting requirements.

Slide 3 Todays Presenter Paul Gasior, Director of Sponsored Projects Shared Services, in the JHU Controllers Office

Slide 4 Session Segments Presentation Paul will provide an overview of ARRA reporting and demo the new database. During Pauls presentation, your phone will be muted. Q&A After the presentation, well hold a Q&A session. Well open up the phone lines, and youll be able to ask questions. Paul will answer as many of your questions as time allows.

Slide 5 Contact Us If you would like to submit a question during the presentation or if youre having technical difficulties, you can us at: You can also send us an instant message! GoogleTalk – AOL Instant Messenger – HopkinsFastFacts MSN –

Slide 6 Survey At the end of this FastFacts session, well ask you to complete a short survey. Your honest comments will help us to enhance and improve future FastFacts sessions.

Slide 7 ARRA Reporting Database

Slide 8 What is ARRA? Funding from the American Recovery and Reinvestment Act (ARRA) Extensive reporting requirements Unprecedented level of transparency Implementing guidance was outlined in Section 1512 of the ARRA /m09-21.pdf Data submitted by JHU is available to the public at

Slide 9 Reporting Overview Reports are due quarterly for the periods ending 3/31, 7/31, 9/30, and 12/31. Reports must be submitted no later than the 10 th day after the end of each quarter. Reporting is cumulative. Sponsored Projects Shared Services (SPSS) is responsible for gathering data from BW and department users, formatting reports and report submission. A database tool was developed to streamline the data collection process for JHU.

Slide 10 Using the Database Login to the database at: Authenticate using a JHED ID and password. Users have broad access to the data, no security is required at the cost center level.

Slide 11 Search Options Wildcard feature for grant, cost center, and award ID searches. ARRA Status: All – All awards in the database Pre-Review – Initialization status Pending Review – Database entry has been saved but not submitted Reviewed – All required fields have an entry and entry has been submitted

Slide 12 Search Results Search results include: Grant Master Data Inception to Date (ITD) expenses, updated nightly from a BW feed ARRA status Principal Investigator & Administrator Updated by field 3 fields for updates and review by department users

Slide 13 Department Data Requirements Project Status: Not Started Less than 50% More than 50% Fully Completed Award Description – 4000 character maximum. Project Description – 2000 character maximum. Fields will be pre-populated with data from the prior quarter. For initial reporting on new grants, project status will default as not started and descriptions will be blank.

Slide 14 Live Demo

Slide 15 Conclusion Database entries are due by the end of the calendar quarter: 12/31, 3/31, 6/30, and 9/30. If no changes to department fields are required, users must still click on Submit to update the ARRA status to Reviewed. Have questions?

Slide 16 Q&A Were going to open the phone lines now! There will be a slight pause, and then a recorded voice will provide instructions on how to ask questions over this conference call line. Well be answering questions in the order that we receive them. Well also be answering the questions that were ed to us during the presentation. If theres a question that we cant answer, well do some research after this session, and then the answer to all participants.

Slide 17 Thank You! Thank you for participating! We would love to hear from you. Are there certain topics that you would like us to cover in future FastFacts sessions? Would you like to be a FastFacts presenter? Please us at:

Slide 18 Survey Before we close, please take the time to complete a short survey. Your feedback will help us as we plan future FastFacts sessions. Click this link to access the survey… Thanks again!