AAATE Board Meeting January – Linz, Austria

Agenda Monday (Rep. H) – 09.30Welcome, minutes of last meetings – 12.00Web Page Training and Discussion (Coffee break at about 10.00) – 13.30Lunch

Agenda Monday (Rep. H) – – 16.00Coffee – 18.00Web Page Training AAATE workshop(s) Barcelona (in the frame of the AVANTE 2010 conference organised by Fira Barcelona) Valencia UK Barnsley Hospital (Peter Cudd) EASTIN workshop AAATE conference

Agenda Tuesday (Rep. H) – 10.00Strategic Plan 2010, e.g. Services International Co-operation Projects SIGs and Standing Committees

Meeting minutes - Comments Minutes of the last general assembly Telephone conferences Minutes

New Board President: Klaus President-Elect:Niels-Erik Treasurer:Evert-Jan Past President:Anna-Liisa Member:Pier-Luigi Member:Gorka Member:Gert-Jan

Roles in Board President: General management Strategic planning supervision and monitoring of process Action plans and responsibilities in the assoication Public relations and representation of AAATE European Commission sister organisation International Relationship to the commission Newsletter responsibility Development in the Association Activities of partners New members summary / important issues of the News extra news AAATE conference contact person Project Co-ordination (with secretary): Starting, decision, contract; appointing an contact person

Roles in Board President-Elect: Update of protocols and procedures (SIG o.k.?, conference, publication, update of papers/procedures on the web); all are on the web (document area) Contracts, Agreements Assist president in relationships and representation Contact person of SIGs: co-ordination

Roles in Board Past-President: support continuity organisation networking support new president to understand the network introduce responsibilities support president elect in paperwork

Roles in Board Board Members: Support of presidents Initiatives and activities Strategic planning Public Relations, dissemination SIG support Contact person for projects

Roles in Board Treasurer: Financial Accounting Controlling Reporting Planning Planning, assessment and supervision of project financial affaires WHO: Evert-Jan

Roles in Board Secretary: Administration Member affaires: co-ordination Information materials (e.g folder, CI, Logo) Minutes of GA Web Site Mail content Answer/distribute of requests Project Co-ordination (with president): Starting, decision, contract; appointing a contact person) Conference Tool and contact to conference organiser WHO: Gorka

Roles in Board NCP Co-ordinator: Find and keep contacts in all countries Dissemination PR Contacting new members Collect information at local level Meeting at conference Development of support and new services Update list of NCPs on web site Procedures for nominating and replacing NCPs Strategic Plan with NCPs … WHO: Gert-Jan Discussion: Standing Committee

Roles in Board Secretariat: Administration Member affaires: registration, invoicing Journal subscription AAATE account Manage the members (mailing list) Letter/mail distribution administration of projects, contract preparation (together with project contact person) according to project agreement (in case additional funds are needed)

Roles in Board Web Content Supervisor: integrity management traffic overview layout updates pictures … WHO: Klaus Discussion: Standing Committee

Roles in Board Institutional Member Contact: Promoting membership Using AAATE as an opportunity Meeting at conference Development of support and new services … WHO: Evert-Jan, Gorka Discussion: Standing Committee

Reports & Collecting Points of Action Membership development Financial development IOS Press Journal / eJournal Conference Proceedings / ebook “Pre-version” for citation Newsletter NCCs SIGs

Action Points 2010 January: Board meetingAll Web Page finalisation and publicationKlaus Send strategic development paper to all (news letter)Klaus Strategic updateEvert-Jan Financial updateEvert-Jan NCC plan (letter by Klaus)Gorka (Stig) Project activitiesKlaus Decision on seminar and GAKlaus

Action Points 2010 February: Minutes of board meetingKlaus Conference plan/contract Niels Erik, Klaus New visit cardsLone Newsletter Klaus IOS press journalNiels Erik

Action Points 2010 March: GA invitations Anna-Liisa Board phone meeting ???All CSUN, international meetingKlaus First announcement conferenceGert-Jan First announcement workshop(s)Klaus

Action Points 2010 April:

Action Points 2010 May: Board meeting (phone?)All Contract with Danish CenterKlaus Newsletter Klaus

Action Points 2010 June: RESNA, June 26-30, Las Vegas???

Action Points 2010 July: ICCHP, July 14-16, ViennaKlaus, ? ISAAC, Barcelona, July ? Call for Papers AAATE conferenceGert-Jan

Action Points 2010 August: Agenda of GA to members (Oct/Nov)Klaus RESJA conference?

Action Points 2010 September: Board meeting (phone?)All EASTIN Workshop ? GAAll Newsletter Klaus

Action Points 2010 October: European workshop on AT transfer?? Board meeting?

Action Points 2010 November: Workshop IBV Valencia??

Action Points 2010 December: Newsletter Klaus Date for first board meeting ‘11All

Web Page Send mail link SIG guidelines to be put online(10 supporters) Inst. Member Page with Links DBase to manage all member affaires Payment with Credit Card (secretatiat has a credit card contract Blogg options „co-operation room“ Domain change: Sifis, Bühler Journal in full text into system Pictures for front page Search Engine Ranking Update content News Letter based on Web News; letter more on internal things: association development Project co-operation document – online

Workshop and Conference AAATE workshop(s) Barcelona (in the frame of the AVANTE 2010 conference organised by Fira Barcelona) Valencia UK Barnsley Hospital (Peter Cudd) EASTIN workshop AAATE conference plans activities

Strategic plans Strategic Plan 2010, e.g. Strategic Document Services International Co-operation SIGs Standing Committees Liaison with the Commission (ICCHP)

Strategic plans Projects CWST eAccess+ Project ideas Tender (NCC)

Strategic plans

What else? Nadine Vigoroux: Assisth (NCC) Tuula Hurnasti replaces Outi Töytäri forward to

Closing