An integrated management system for music archives digitization, preservation and online publication Michael Fingerhut Ircam, Paris (France)

Minerva 2008, Jerusalem An integrated management system for music archives 2 IRCAM and its Multimedia Library IRCAM founded 1976 by Pierre Boulez  R&D acoustics, compositional tools, dsp, musicology, real-time processing… → publications and conferences  Education short- and long-term courses in computer music and composition → conferences, concerts  Artistic direction commissions, concerts, festival, tours  Production performances → concerts Multimedia Library founded 1995  Specialized library (contemporary) music, sciences, technology, law, sociology, philosophy… → IAML (Newsletter editor, ontology workgroup)  Archive IRCAM’s musical and scientific heritage → specialized management systems (Archiprod, Articles)  Engineering digital libraries, metadata, interoperability, information retrieval, digital conservation and publication, in- house, national and int’l projects → newswatch, Centre Pompidou Virtuel, French Gateway, Europeana, ISMIR

Minerva 2008, Jerusalem An integrated management system for music archives 3 Ircam’s musical heritage Preserve  Recordings past and future  Related documentation ephemera, program notes  Structure events, works, movements…  Context historical, legal Provide access  Qua archive  With related ressources at Ircam, elsewhere

Minerva 2008, Jerusalem An integrated management system for music archives 4 Model components Entities  Events concerts, festivals, seasons…  People  Corporate orchestras, choirs…  Venues concert and conference halls  Documents audio, video, text… Relations  Is part of event of a festival  Is a trace of recording of a manifestation  Roles author, composer, librettist, performer…

Minerva 2008, Jerusalem An integrated management system for music archives 5 Event Many types  Artistic Concert, dance, film projection, opera… Concert cycles, festivals…  Scientific Lectures, panels, talks, workshops… Conferences, courses,  Mixed master classes… Variable duration and occurrence  Once/repeated  On a single day, hour and place or not Split Long Fixed contents may vary  Repeated talk, performance  Work in progress Structured  Seasons  Cycles  Conferences ArchiProd  Describe  Preserve  Deliver

Minerva 2008, Jerusalem An integrated management system for music archives Seasons Season Season Events archive Season Season

Minerva 2008, Jerusalem An integrated management system for music archives Groups of events Season Events archive Season Cycle 1 Cycle 2 Festival Cycle 2-1 Cycle 2-2 Cycles may contain cycles A conference within a festival

Minerva 2008, Jerusalem An integrated management system for music archives Manifestations Event 1 Season Events archive Season Cycle 1 Cycle 2 Event: “a noteworthy happening”, usually of a limited duration with a well-defined program. A concert, a conference, a master-class, a workshop Event 2 Cycle: a group of cycles or of events. A concert series, a festival, a scientific conference An event can be part of several cycles A concert from a series programmed during a conference

Minerva 2008, Jerusalem An integrated management system for music archives Manifestation Manifestation 1 Manifestation 2 Event 1 Season Events archive Season Cycle 1 Cycle 2 Manifestation: an occurrence of an event, usually at a single date, time and place. A specific concert, talk…

Minerva 2008, Jerusalem An integrated management system for music archives 10 Typology of events Événement Événement artistique Rencontre Projection Exposition, installation Autre événement artistique Conférence – analyse d’une œuvre Conférence scientifique et/ou technique Autre conférence Formation musicale Formation scientifique et/ou technique Autre formation Autre rencontre Autre événement Conférence Formation Spectacle Concert Spectacle chorégraphique Spectacle de théâtre musical Autre spectacle Spectacle théâtral

Minerva 2008, Jerusalem An integrated management system for music archives 11 Events and their traces Manifestation 1 Manifestation 2 Event 1 Season Events archive Season Cycle 1 Cycle 2 brochures program notes, contracts Part 1 Part 2 Part 3 recording (video) … single work … single talk … single piece … may differ

Minerva 2008, Jerusalem An integrated management system for music archives 12 Digitization Retrospective  in-house preservation mixed CD (audio + structured metadata) access on-site MPEG-1 Layer 2 uploads imports  sub-contracting preservation hard disc (audio 44.1 KHz+METS), backups access on-site (MPEG-1 Layer 2+metadata), internet (MP3 excerpts+metadata) uploads imports Current material  in-house  direct-to-disc as above  uploads on-demand

Minerva 2008, Jerusalem An integrated management system for music archives 13 Formats Preservation  Audio: WAV 44,1 KHz, 16 bits or better  Images: TIFF  Text: PDF  Metadata: METS Online access  Audio Local: MPEG1 Layer 2, full recording. Partners: MP3 high rate, full recording. Internet: MP3, excerpt.  Text PDF  Metadata MODS (Dublin Core)  Protocol OAI

Minerva 2008, Jerusalem An integrated management system for music archives 14 The workflow TimeArtistic dept.Communications dept.Production dept.Multimedia LibraryThe System Plans the season Produces the season’s brochure Drafts contracts Creates metadata Uploads PDF Produces the event’s brochure THE MANIFESTATION Records the manifestation Uploads the recording Modifies metadata Uploads PDF Validates modified metadata Produces online and offline versions Completes metadata Uploads PDF Produces the web site BackupsBackups Web site is online Uploads press

Minerva 2008, Jerusalem An integrated management system for music archives 15 Metadata Fields in a database Mapping to MODS (and Dublin Core)  Extended  Harvestable for online access OAI Encapsulation in METS

Minerva 2008, Jerusalem An integrated management system for music archives 16 Metadata model: simplified MODS Derived from MARC  Humanly readable XML  Easy conversion from any schemes mostly optional “fields”  Keeps associations people/rôles, subject/author/title… Hierarchical ad inf.  Express structure collections/items, cds/tracks, meta- events/events…  In the record/from record to record Extensible enumerated values, elements  Events  Instrumentation  Rights of access to contents intranet/extranet/internet  Pseudo-FRBR

Minerva 2008, Jerusalem An integrated management system for music archives 17 Resource categorization and attributes (encoding) cartographic corporate event mixed material moving image notated music person software sound recording sound recording-musical sound recording-non musical still image text 3D object (media) cassette… concert conférence disque compact… document numérique document imprimé document manuscrit émission exposition groupe d’événements microfiche organisme personne … (nature of resource) adresse atelier bibliothèque… biographie catalogue centre de recherche colloque dictionnaire éditeur festival formation master class monographie note de programme notice d’œuvre salle de spectacle … (rôle, instrumentation) auteur compositeur conférencier intervenant musicien interprète instrument(iste)s ensembles

Minerva 2008, Jerusalem An integrated management system for music archives 18 Back office Manifestation view Date, time, place People, corporate/rôles

Minerva 2008, Jerusalem An integrated management system for music archives 19 Back office Manifestation part: a musical work Title, subtitle, duration… Type Musical/non musical recording People, corporate/rôles Notes, transfer date… Uncontrolled fields Controls: - names - titles - rôles - dates, times - durations

Minerva 2008, Jerusalem An integrated management system for music archives 20 Back office Manifestation part: a talk Title, subtitle, duration… Type Musical/non musical recording People, corporate/rôles Notes, transfer date… Uncontrolled fields

Minerva 2008, Jerusalem An integrated management system for music archives 21 Back office Entities (drop-down menu), event linked view Basic, by table Index, full-text in online view

Minerva 2008, Jerusalem An integrated management system for music archives 22 Back office Event tree

Minerva 2008, Jerusalem An integrated management system for music archives 23 Online access Collaboration with other systems Archiprod produces  Full recording  audio server MPEG 1 Layer 2  Excerpt  audio server mp3  Metadata  OAI repository MODS Addresses of audio streams Access rights Gateway(s) provide  Metadata indicating allowable access(es)  Player for excerpt

Minerva 2008, Jerusalem An integrated management system for music archives 24 Direct access to audio contents with embeded player. To see record, click on blue text.

Minerva 2008, Jerusalem An integrated management system for music archives 25 Detailed record. Access to original record, to audio contents. Identification of holder. Structure.

Minerva 2008, Jerusalem An integrated management system for music archives 26 Indexing the Grove as if it were a repository.

Minerva 2008, Jerusalem An integrated management system for music archives 27 Local record mentions access restrictions to the Grove record (subscription required).

Minerva 2008, Jerusalem An integrated management system for music archives 28 On-site access to a concert sound archive and its program notes

Minerva 2008, Jerusalem An integrated management system for music archives 29 Present and future Retrospective  digitization tapes, program notes, “old” cds  cataloguing events 15 years done; 16 years to go. Context seamless interconnection of in-house databases  Archiprod archive of performances  Brahms composers’ bios  Mustica production technical documentation of works  Loris scores, books…  Web site future events Projects  Now: gateway  Later: independent referentials and ontologies Web services Ontologies IAML working group  Shared hosting for partner institutions

Minerva 2008, Jerusalem An integrated management system for music archives 30 References The Multimedia Library web site The Library’s newswatch service IRCAM’s institutional web site The gateway of French contemporary music resources IAML’s Newsletter The ISMIR web site