Website Presentation Press or left-click on mouse to advance to the next slide

Rotary Club of Canton Website ClubRunner manages our website with collaboration tools that: Improve communication between members, friends and the community Better organize our clubs administrative functions It is an online service comprised of powerful tools designed to: Maintain our club data Organize events and volunteers Help our club run more efficiently and easily

Key benefits of our Website Reliable communication features Effortless web presence & availability of club information Effective club image & improved public relations Stronger membership growth and retention Centralized club reporting and administration Better handling of events and volunteers Increased data security Automatic transfer of information between districts and other clubs

Our Website helps our club with the following tasks: We store & maintain member information using an online directory We communicate securely via We send personalized e-bulletins to members & friends We organize club events & manage online event registration We share & store important club documentation We track and report meeting attendance

What this presentation covers Member Directory Message Center e-Bulletin Event Planner Volunteer Management Attendance Manager Sponsorship Feature

Website Manager Our website allows us to minimize technical issues related to overall website presentation and maintenance by allowing us to focus on the actual contents of our site such as news, events, links, documents and photos. Also, the ability to edit the website is not limited to one person. Access can be granted to many contributing members, making it more current and interesting.

Administration ClubRunner has five levels of access so you can get more members involved!

Rotary Club of Canton Home Page Add club- specific links Edit home page stories and news Meeting information & map for visitors Announce upcoming speakers, events, and more… List executives & directors

Adding Content To add a story to the home page, any member who has been granted editor rights can log in, then type contents into the built-in editor. Pictures are automatically resized and compressed! These options allow you to hide or show an article on the home page, stories archive, and e-Bulletin.

Immediate Results Contents appear immediately on the home page and e- Bulletin (if selected). Images uploaded are converted into thumbnails which can be clicked to display in full size Links can be embedded within contents to take visitors to other websites or pages within your site.

Content Here is an example of content we can add to our website: Upcoming speakers Links to other websites Events calendar Photo albums Registration forms and flyers Custom site pages for committees and projects Private members only document storage for Word, Excel or PDF Sponsor advertisements to raise funds

Website Manager Our website makes it easy to manage our member directory by: Managing membership information with photos Allowing each member update his or her own profile Printing or downloading an up-to-date photo directory Easy conversion to Excel, Word and CSV Creating additional fields to track more information Member information is not available to the general public. Our website stores our directory database safely in a password-protected members-only area of our site.

Managing Membership Helps manage our member photos, addresses, address, phone numbers and more.

Easy maintenance You can easily login and update your profile. You need a computer with Internet access. Information is automatically updated at the District and Zone level, including executives and directors

Member Directory Printable Photo Directory Printing the club directory is a breeze. The directory is generated and formatted for you in Microsoft Word, ready to print by any member. Each profile contains basic contact information, plus custom fields you can define

Member Directory Meeting Responsibilities Our website can keep track of who does what! We can define our roles and assign members. Members automatically get reminded every week via e-Bulletin.

Member Directory Friends Adding “friends” to our site is a good way to attract and prospect new members. “Friends” are non- members that can receive your e-Bulletins and event invitations. You can also add visitors, speakers, family members, co-workers and more! Each member has the ability to add friends This is a great way to keep prospective members in the loop!

Message Center Our website simplifies how club members communicate via —whether it be within their club, to prospective members, club directors or special groups and committees. In addition, addresses are centralized. This means that if a member changes his/her address, it is reflected everywhere, in all distribution lists, without the need to notify others.

Message Center Since our site has all the club members’ addresses, sending a broadcast message to all or selected members is easy.

Message Center Easily attach files to your

Message Center You can also create as many custom distribution lists as you wish. Messages arrive individually, personalized with the member’s name and club along with the sender, so they are not interpreted as spam. Custom Distribution lists are great for: Board of Directors Committees Projects Custom Distribution lists are great for: Board of Directors Committees Projects

e-Bulletin The e-Bulletin is a great way to boost public relations, club image and membership growth and retention. Create a professional newsletter quickly by incorporating contents such as stories, news, speakers and events from the website. ClubRunner’s bulletins are displayed within the body of the itself, not as an attachment or a link. Readers will more likely begin reading the newsletter right away.

e-Bulletin Bulletin name is customizable Welcome greeting is personalized for each member and friend Upcoming speakers automatically appear from website Each event appears as a link back to event page

e-Bulletin Reminders The club bulletin goes beyond mere reporting. It is a personalized reminder system for each member which automatically includes their commitments and outstanding duties related to club meetings, events, new member programs and more. Commitment Reminders: Event registrations Volunteer signups Meeting responsibilities New member tasks Commitment Reminders: Event registrations Volunteer signups Meeting responsibilities New member tasks

Event Planner Organizing and promoting our club’s events has never been easier. Our website helps with these event planning functions: Posting an event page Invitations Online Registrations Volunteer Management Communication Requesting help Printing guest lists and name tags

Event Planner Invitations ClubRunner helps promote your event by sending invitations. Members need only to click on the “Register Online” link and enter their password.

Event Planner Online Registration After supplying their password, members can register themselves, as well as any guests. Members get a confirmation after registration Members get a confirmation after registration

Event Planner Registration Reports The event chair can print reports of the registered attendees, alphabetical or grouped by club. Guests are listed next to the Rotarian who registered them.

Event Planner Events Communication Need to contact your attendees before the event to remind them? The Event Planner lets you fire off a quick message to them without the need to know who has registered already. You can use the same form to send a “Thank You” message to attendees after the event has occurred! You can use the same form to send a “Thank You” message to attendees after the event has occurred!

Event Planner Print Name Tags Name tags are very time-consuming for events with a large number of registrations. ClubRunner takes the pain out of printing name tags by doing it for you! Name tags are generated in a Microsoft Word format and are ready to print. Just click “View” then print! Name tags are generated in a Microsoft Word format and are ready to print. Just click “View” then print! Choose from 2 formats: Badges (for use in sleeves) or Stickers Choose from 2 formats: Badges (for use in sleeves) or Stickers

Volunteer Management Volunteers are the heart of a Rotary club. ClubRunner makes it easy to manage the task of organizing tasks, time slots, and sign-up sheets. Issue reminders and s easily to all relevant parties

Volunteer Management Task Management The first step is defining all the various tasks that need volunteers. The event chair can define them easily in ClubRunner, and specify the number of people needed for each task and time slot combination. Just the invites! Once this is done, invitations are sent to all members with one click! If the District is on CR, the captain can invitations to other clubs as well! Once this is done, invitations are sent to all members with one click! If the District is on CR, the captain can invitations to other clubs as well!

Volunteer Management Adding a volunteer Members can register themselves, or can be registered by any club executive.

Volunteer Management Volunteering Online Members can view a sign- up sheet on the site to see all the available slots. They can then book themselves for one or many of the slots. Unlike other sign-up methods, no two members can accidentally sign up for the same slot!

Volunteer Management Volunteers Needed The event chair can always find out the number of volunteers needed for an event through a task summary report.

Volunteer Management During the event On the day of the event, the event chair can print reports of all the volunteers who signed up. The report can show an alphabetical listing of all volunteers and their contact info, or an overview of the entire schedule.

Volunteer Management Communicate with volunteers Before the event, the chair can send a quick reminder to all volunteers. Just type the message and click send. Our website takes care of the rest, including a personalized footer reminding the member of their scheduled tasks! This is a great tool to use after the event to thank the volunteers for all their help!

Attendance Manager Keeping track of members’ attendance is quick and easy. Just add the meeting, then check off those who attended. ClubRunner will calculate members’ YTD percentages, meeting percentages, as well as monthly reports.

Attendance Manager How it works Our website generates a ready-to-print attendance list. Take it to your club meeting to check off members who attended. Later, enter the data into the Attendance Manager.

Sponsorship Feature Showcase your club’s sponsors while earning fundraising revenue from your website! Our website allows our club to sell ad links and upload them directly. This is a great opportunity to raise funds from our website. You get total control! Our club keeps 100% of the revenue! We set our own rates and policies. You get total control! Our club keeps 100% of the revenue! We set our own rates and policies. Web Sponsors Gleichman & Debranski Attorneys George L. Bailey Attorney Cherokee Computer Mark Moore

Customizations Our website can be customized to fit our club’s unique needs: Banner artwork Template customization and design Custom Splash page Bulletin header and template Attendance Barcode Scanner Add-on

Attendance Manager Make-ups Make-ups are easily taken care of in ClubRunner. You can just select the member’s name, and the meeting that was missed. Optionally, a small description can be added. This will update the club and member’s attendance reports accordingly.

Security What about security? You can rest assured that your data is secure and private as our website is equipped with: Unique login names and passwords for each member Multi-level access rights for members that are task specific Firewall and anti-virus protection Protection features for private information that is not meant for the public

Attendance Manager Reporting to District Our website automatically calculates the data and our Secretary sends the information to our district office every month.

Attendance Manager View attendance for all meetings If you need to view a members’ attendance in more depth, you can view all meetings within a date range.

Attendance Manager View meeting statistics You can also view a list of your meetings and the attendance percentage per meeting.

Attendance Manager View members’ attendance You can view a list of your members’ and their Year To Date attendance percentage. Multiple leave of absences can be added for members to make reporting more accurate

Thank You Presentation will be posted on the website – I’ll be available for questions after the meeting. Press or left-click on mouse to advance to the next slide