Intro to Excel - Session 2.21 Tutorial 2 - Session 2.2 Creating a Worksheet.

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Presentation transcript:

Intro to Excel - Session 2.21 Tutorial 2 - Session 2.2 Creating a Worksheet

Intro to Excel - Session 2.22 Session 2.2 Objectives Learn how to enter functions Modify column widths Insert rows and columns Move the contents of a range of cells Format the worksheet using AutoFormat Customizing printouts Documenting the workbook

Intro to Excel - Session 2.23 Excel Functions Financial Date & Time Math & Trig Statistical Lookup & Reference Database Text Logical Information See Figure 2-15, page 2.16, for more information

Intro to Excel - Session 2.24 Function Syntax Specifies the order of the various parts of the function –Function name –Function arguments FUNC_NAME(argument1, argument2, …)

Intro to Excel - Session 2.25 Entering Functions Type the function by hand Use the Paste Function button Figure 2.17, page 2.17

Intro to Excel - Session 2.26 Examples of Functions SUM(number1, number2, …) AVERAGE(number1, number2, …) MAX(number1, number2, …) MIN(number1, number2, …)

Intro to Excel - Session 2.27 Building Formulas by Pointing Select the cell that will contain the formula Begin typing the formula Click on the cells used in the formula

Intro to Excel - Session 2.28 Testing the Worksheet Methods: –Enter test values –Enter extreme values –Workout the numbers ahead of time

Intro to Excel - Session 2.29 Spell Checking the Worksheet Click cell A1 Click the Spelling Check button Decide what to do with “misspelled” words: –Ignore / Ignore All –Change / Change All –Add

Intro to Excel - Session Improving the Worksheet Layout Improves readability Helps get your point across Looks more polished

Intro to Excel - Session Changing Column Width Format Column Width… or Drag the column heading dividing line or Double click the column heading dividing line

Intro to Excel - Session Inserting a Row or Column Click any cell in the row (column) above (left) the new row (column) Select Insert Row ( Insert Column ) Cell references are automatically adjusted

Intro to Excel - Session Moving a Range of Cells Select the cells Place the mouse pointer on the edge of the selected range Click and drag to new locations

Intro to Excel - Session AutoFormat Improves appearance by selecting from predesigned formats Applies fonts, boarders, colors, and shading Adjusts column widths and row heights Aligns text

Intro to Excel - Session Centering the Printout Select File Page Setup… Figure 2.28, page 2.30

Intro to Excel - Session Adding Headers and Footers Custom Header button on Header/Footer tab of the Page Setup window: Figure 2.28, page 2.30

Intro to Excel - Session Documenting the Workbook Title page on the first worksheet Index of all the worksheet Instructions on how to use the worksheets Properties Dialog box Commenting a cell Printing the formulas

Intro to Excel - Session Commenting a Cell Select the cell Select Insert Comment Type the comment

Intro to Excel - Session Printing Worksheet Formulas Select Tools Options...