September 2013 ASTM Officers Training Workshop September 2013 ASTM Officers Training Workshop Symposia, Workshops and Publications September 2013 ASTM Virtual Officers Training Workshop Mary Mikolajewski

September 2013 ASTM Officers Training Workshop September 2013 ASTM Officers Training Workshop Symposia and Workshops Held with technical committee meetings, or occasionally independently 17 symposia and 16 workshops in 2012 Over 2,000 attendees 2

September 2013 ASTM Officers Training Workshop September 2013 ASTM Officers Training Workshop Symposia - Examples Series: E35 Pesticide Formulations B10 Zirconium in the Nuclear Industry C01 Masonry One-Event Topics C01/C09 Symposium on Geopolymer Binder Systems 3

September 2013 ASTM Officers Training Workshop September 2013 ASTM Officers Training Workshop Workshops - Examples Workshops generally address standards needs more directly: E60- Workshop on Green Meeting Standards E50- Workshop on Standard E1527 4

September 2013 ASTM Officers Training Workshop September 2013 ASTM Officers Training Workshop Terminology Symposia and Workshops – Both offer forums for technical info exchange Symposia - Formal planning with stricter timetable, peer-reviewed papers Workshops and Seminars - Planning and timing less strict, papers may or may not be submitted for peer-review 5

September 2013 ASTM Officers Training Workshop September 2013 ASTM Officers Training Workshop Symposia Benefits Event Proposal Executive subcommittee involvement Symposium chairmans responsibilities Keys to a successful event and publication 6

September 2013 ASTM Officers Training Workshop September 2013 ASTM Officers Training Workshop Benefits Exchange of technical information Papers published in an STP Publication Standards New activity or new subcommittee New industry trends/needs Networking New members Awareness of ASTM 7

September 2013 ASTM Officers Training Workshop September 2013 ASTM Officers Training Workshop Event Proposal Complete the form: –(Tentative ) event title –Event date/location –Estimated attendance –Objectives –Publication Selection 8

September 2013 ASTM Officers Training Workshop September 2013 ASTM Officers Training Workshop Executive Subcommittee Involvement Approve proposal Approve/select chairman – STP editor Approve date/location Determine if registration fee is required Include event/publication status to future agendas 9

September 2013 ASTM Officers Training Workshop September 2013 ASTM Officers Training Workshop Symposium Chairmans Responsibilities Communicate with staff (complete the Proposal) Follow time schedule and procedures Utilize co-chairman Provide info for call for papers Review abstracts Develop technical program Select peer reviewers Follow peer review/publication deadlines 10

September 2013 ASTM Officers Training Workshop September 2013 ASTM Officers Training Workshop Keys to Successful Event and Publication Topic selection Effective chairman Manageable project Time schedule 11

September 2013 ASTM Officers Training Workshop September 2013 ASTM Officers Training Workshop Workshops Compared to Symposia: –Time Schedule -- more flexible –Publication -- not required, but encouraged 12

September 2013 ASTM Officers Training Workshop September 2013 ASTM Officers Training Workshop Workshops Executive Subcommittee Involvement: –Approve event Proposal –Determine topic need –Determine logistics –Approve/select event chairman –Communicate with ASTM staff –Approve fee, if appropriate 13

September 2013 ASTM Officers Training Workshop September 2013 ASTM Officers Training Workshop Workshops Workshop Chairs Responsibilities: Complete the Event Proposal Communicate with staff Adhere to time schedule and procedures Develop description of event and technical program 14

September 2013 ASTM Officers Training Workshop September 2013 ASTM Officers Training Workshop ASTM Website Symposia and Workshops Web Page: or Access Symposia and Workshops on the navigation bar –Future ASTM Symposia and Workshops –Search Past ASTM Symposia 15

September 2013 ASTM Officers Training Workshop September 2013 ASTM Officers Training Workshop Contact Information Symposia and Workshops Presenter: Mary Mikolajewski Telephone: Fax: Symposia and Workshops web page: 16

September 2013 ASTM Officers Training Workshop September 2013 ASTM Officers Training Workshop Publication Plans Publish symposia papers in an STP (SelectedTechnical Papers) book in print and e-book – A minimum of 10 papers is required Publish workshop papers in an ASTM journal 17

September 2013 ASTM Officers Training Workshop September 2013 ASTM Officers Training Workshop STP (Selected Technical Papers) Submit abstracts to with final program Invitations will be sent to the lead author with alink to our paper submittal database Hosted by Thomson-Reuters ScholarOne 18

September 2013 ASTM Officers Training Workshop September 2013 ASTM Officers Training Workshop Role of Symposium Chair - STP Editor Recommend 2 reviewers per paper (not yourself) Consider each review comment and recommendaction Approve final papers Assist in expediting the process 19

September 2013 ASTM Officers Training Workshop September 2013 ASTM Officers Training Workshop Role of Committee on Publications (COP) Select COP member for each STP Assist in expediting publication and ensure thatCOP policies are followed Determine status of papers rejected by reviewers Assist the symposium chairman 20

September 2013 ASTM Officers Training Workshop September 2013 ASTM Officers Training Workshop Role of the Author Transfer copyright Obtain permission for material from other sources Provide complete references Follow ASTM and publication industry standards Meet deadlines 21

September 2013 ASTM Officers Training Workshop September 2013 ASTM Officers Training Workshop Role of the ASTM Staff Manage papers through peer review Expedite publication Ensure a professional and cordial relationships Follow COP and publication industry standards 22

September 2013 ASTM Officers Training Workshop September 2013 ASTM Officers Training Workshop Peer Review Process Invitations will be sent to each reviewer If accepted, the link to the paper with instructionswill be sent to the reviewer Reviewer comments are vetted with thesymposium chairman 23

September 2013 ASTM Officers Training Workshop September 2013 ASTM Officers Training Workshop Revision All reviewers comments are sent to the author Symposium chairman can include additionalcomments for author Symposium chairman will approve the revisedpaper for inclusion in the STP. 24

September 2013 ASTM Officers Training Workshop September 2013 ASTM Officers Training Workshop Controversial or Rejected Material If any reviewer rejects a paper the COP memberassigned to the STP will be included in the finaldecision to – Accept the paper with revisions – Require additional revisions or provide clarification – Reject the paper 25

September 2013 ASTM Officers Training Workshop September 2013 ASTM Officers Training Workshop Publication Symposium chairman will approve the final orderof papers. Provide an Overview for the STP Approve the cover design 26

September 2013 ASTM Officers Training Workshop September 2013 ASTM Officers Training Workshop Post Publication ASTM will submit STP to Thomson-ReutersConference Index in Web of Science Market the STP Include STP e-book in ASTMs Digital Library 27

September 2013 ASTM Officers Training Workshop September 2013 ASTM Officers Training Workshop Workshop papers Presenters may submit a full technical paper to any of the ASTM journals All journals are listed at All peer reviewed and included in the ASTM Digital Library. 28

September 2013 ASTM Officers Training Workshop September 2013 ASTM Officers Training Workshop Contact Information - Publications Kathy Dernoga