Section B Inventory Process and Forms

General Inventory Actions %Getting Started Set inventory goals and objectives %Who District Program Manager Site Coordinator Building Contact District staff - Site teams %What Carry out inventory %When Prepare work plan

Goal 1: Life Safety %Objectives Set District Policy Establish district Nonstructural standards Practice good house keeping Inventory high life safety hazard elements 'Preparedness Emergency response plan Emergency supplies & equipment %Inventory Tasks –Shelf storage –Tall shelves/cabinets –Tall appliances/machines –Heavy overhead fixtures and equipment –Ceiling systems –Gas-fired equipment –Heavy wall displays %Inventory Areas –High occupancy –Hazardous materials storage –Emergency supply Match level of effort to available resources

Goal 2: Recovery %Objectives Set District Policy Establish district operating standards Practice good house keeping Inventory nonstructural elements needed for restoration of educational program 'Preparedness Operating Strategy Recovery plan %Inventory Tasks –Storage of repair supplies and equipment –Computers with critical records –Utility systems –HVAC systems %Inventory Areas –Administrative offices –Maintenance & facilities –Mechanical/Electrical –Core program areas

Goals 3: Reduce Property Loss %Objectives Set District Policy Establish district NS property loss standards Practice good house keeping Inventory high value nonstructural elements 'Preparedness Financial strategy retention insurance %Inventory Tasks –Computers –Specialty lab and shop equipment –Construction standards %Inventory Areas –Item important not location

Inventory forms included in the guide five occupancy types %Normal classrooms offices libraries %Assembly Gyms Multipurpose Hall ways Stairs %Special Use Kitchens Science labs Shops %Support Utility rooms Communication closets %Exterior

Each form divided into five nonstructural categories: %Desktop and Countertop Equipment %Furnishings and Equipment, Free Standing %Dangerous Shelf Storage %Wall Elements %Overhead Elements

Two levels of inventory %Level 1 Identifies the presence and number of selected elements No evaluation of the quality of observed attachments Knowledge of construction practice not required %Level 2 Identifies the presence and number of elements Includes an evaluation of the quality of attachments Determines when the services of an engineer, architect, or contractor are needed Requires a knowledge of construction practice Requires district safety training Requires liability waiver for volunteers

Level 1 Inventory Normal, Assembly, & Special Occupancy %Desk and Counter Top Equipment Office equipment Microwaves %Furnishings and equipment Room Arrangement File Cabinets Tall shelving Shop equipment Refrigerator %Shelf Storage Heavy items Hazardous materials %Wall elements Lockers Wall cabinets Televisions %Overhead Space heaters Hanging plants Generally by Site Teams with some assistance from maintenance/facilities

Level 2 Inventory All Occupancies %Level 1 elements %Plus elements that require : A ladder to inventory Access to restricted areas Special expertise Building knowledge Engineering or architectural drawings %Normal, Special, Assembly Occupancy Ceiling system Walls %Support Occupancy Mechanical Systems Electrical Systems %Exterior Roof Generally by District maintenance or facilities staff

Normal Occupancy Desk Top and Counter Top % Computers %Aquarium %Classroom displays %Microwave

Normal Occupancy Desk Top Equipment Photo: Theresa Salmon, Seattle Public Schools

Normal Occupancy Desktop Equipment Photo: Theresa Salmon, Seattle Public Schools

Normal Occupancy Furnishings and Equipment High Hazard Tall shelving File cabinet (4-5 drawer) Photo: Theresa Salmon, Seattle Public Schools Level 1: Type and number Level 2: Evaluate adequacy of observed attachements

Normal Occupancy Wall Element Level 1 Type and number of wall elements Level 2 TV must be anchored into wall studs and adequately anchored to support platform. Photo: Theresa Salmon, Seattle Public Schools

Wall Elements Level 1: Note heavy items on high shelves; number Level 2: Evaluate attachment to wall studs (Photo: T. Salmon)

Wall Elements Level 1 Count number of book shelves Note overhead hazards Level 2 Evaluate quality of wall attachment Identify potential wall and glass hazards Engineer/Architect Evaluate partition wall and glass

Overhead Elements

High Priority Wire only to ceiling grid. Light fixture not secured Photo: Earthquake Engineering Research Institute Level 2

Special Use Occupancy %Science Labs %Kitchens %Break Rooms %Shops

Special Use Occupancy Science Lab %Natural gas service %Hazardous Shelf Contents lab reagents cleaning compounds mercury thermometers %Animal cages %Wall cupboards  Tall shelves

Science Lab

Special Use Occupancy Kitchens/Break Rooms %Microwaves %Natural gas appliances %Refrigerators %Freezers %Water heater %Tall shelving

Special Use Occupancy Break Room

Special Use Occupancy Water Heater

Special Use Occupancy Shops (Wood, Metal, Auto) %Heavy shelf storage %Hazardous materials % Shop equipment drill press saws & lathes %Overhead elements

Support Occupancy %Utility Rooms Mechanical boiler Electrical building transformer Water & Waste Water Communications %Storage Rooms %Penthouse

Support Occupancy Storage Rooms/Janitor Closets Low occupancy areas Secure hazardous materials (e.g. ammonia & bleach) Store heavy items on low shelves. (Photo: Theresa Salmon)

Support Occupancy Electrical Room - Building Transformer

Support Occupancy Electrical Room

Support Occupancy Mechanical Room- Small Boiler

Support Occupancy Penthouse Remove flush tanks

Assembly Occupancy %Multi-purpose room %Hall ways %Stairwells %Exits %Gymnasiums %Auditoriums

Multi-purpose room

Hall Way Level 2: Evaluate adequacy of wall attachment

Hall Way These items are located on the second floor, above the stairway of a K-6 school.

Hall Way Fire Extinguisher In high school buildings, the fire extinguishers may be located inside the classrooms to limit vandalism. Extinguishers stored in recessed wall cupboards also need to be restrained.

Exterior %Architectural Cladding Chimneys Parapet walls Windows Decorations Canopies/walkways %Mechanical %Electrical %Hazardous Materials Gas Service British Columbia, 1946 Most exterior elements will require engineering or architectural assistance.

Exterior Roof Roof mounted HVAC equipment

Exterior Roof

Exterior - Electrical % Site transformer Power company responsible for anchoring %Poles Overhead lines Pole transformers Avoid for evacuation route and assembly location %Service line and box Know how to turn off electrical service

Disconnection between utilities and building