Project Progress Tracking (PPT) for EGEE

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Presentation transcript:

Project Progress Tracking (PPT) for EGEE Jurgen De Jonghe, IT-AIS-PM jurgen.de.jonghe@cern.ch

Projects supported, Timeline ATLAS Detector 500 MCHF CORE Cost, 150 institutes in 35 countries 1999 LHC 3.3 BCHF expenditure 12 years 2002 Our mission: “Optimise the project’s chances of success with minimum overhead” CNGS 75 MCHF expenditure CERN & Gran Sasso 2003 EGEE 50 MCHF, 70 partners 800 project members 2004 2005 CERN wide strategic planning

LHC Tool

EVM Analysis Tools

Every project is unique EGEE: Partners outside CERN Mix of Research & Operation/Service Activities Initial lifespan very short EU Framework Scope of PPT/EGEE: WBS, Activities Tasks from the Execution Plan EU Deliverables & Milestones Partners Project Members, Timesheets Cost Information

Project Member Database

Timesheets

Timesheets Data Entry Excel Web Form XML Workflow

Timesheet Dashboard

Validated Timesheets: Delay 7000 timesheets entered so far …

Online Help Access Rights, Workflow, Business Rules

Ad Hoc reports for Project Office

Tracking, History Log

Scope WBS, Activities Tasks from the Execution Plan EU Deliverables & Milestones Partners Project Members, Timesheets Cost Information

Workflow: Analysis Tools Scope Cont’d Internal Reporting Technical Financial on quarterly basis Periodic EU Reviews Analysis Tools EVM ? Monitor Progress against Plan Monitor Costs (€),Funded and Unfunded FTE Pro-Active Alerts

Progress Reporting: Excel & Web

All Modifications tracked …

Concepts

PPT for EGEE: EVM Planned Value: One or many partners work on a Task for a planned amount of Person-Months. Actual Cost: Timesheets indicate hours worked for a task. Earned Value: Requires “Progress Reporting”, ie indicate completion level for task.

Project Management tools We build web based PM tools since 1999 Current projects supported: ATLAS (500 MCHF, 150 partners) LHC (3BCHF, EVM, 11000 workunits) CNGS (75MCHF, EVM) All AB internal projects (EVM + Staff Planning) Optimise Project’s chances of success: - minimise surprises - minimum overhead

Resources from AIS Nb of users, different status show how easy it is to fill in a TS the validation process the management of task downloads and uses of database: email lists, effort tables, follow up at the level of supervisors, institutes, project… use as project database statistics possibilities of EVM

Summary Project Management tools @ CERN Scope for EGEE Members Database Timesheet Co-develop Reports for Project Office Timesheet Usage Summary Resources used…

Agenda How to create a TimeSheet Zooming out Using web form Using Excel upload Lifecycle Tutorial Zooming out PPT in general Data issues?

Members Database Official Project Member Database Access Restrictions for Individual supervisors, Partner supervisors, Activity supervisors and Project Office Type of Members: