Time & Expense Forms MRC Consulting

Project Goals Provide an automated web based Time & Expense reporting system for MRC Consulting and its clients. Reduce the amount of time spent manually processing paper based forms. Improve timeliness and reduce errors. Improve client satisfaction.

Description A Time & Expense web portal will be created for processing weekly reports. There will be two main data entry pages, one for Time and a second for Expenses. The web portal will be linked to a database back end. The database will automatically record information and calculate witholdings. There will be both intranet and internet portals

Competitive Analysis Competitors –It is hoped that reducing the man hours required for payroll and billing will provide MRC Consulting with a competitive advantage. Strengths –MRC Consulting has always prided itself on its good client relations and the value it provides to its clients.

Competitive Analysis Strengths cont. –MRC’s consultants average more industry experience and certerfications than any other consulting firm. Weaknesses –Our current paper based billing system leads to longer billing cycles than our competitors due to our smaller HR department.

Competitive Analysis, cont. Competitors –DRC Consulting –SRC Consulting Strengths –Each of our competitors are able to service a larger client base due to their larger clerical and HR staff. Weaknesses –Our competitors account executives are overworked which leaves them out of touch with their clients needs.

Technology The consultant billing application is going to be a Web application running Microsoft software using IIS, SQL Server as the database engine, and ASP.Net using VB or C# as the application language. The hardware used can be underutilized existing hardware that the consulting company is already using, or new hardware need to will be purchased. The client’s preference is to have the site hosted by an independent service provider.

Team/Resources Assumptions about resources allocated to this project –MRC’s staff of consultants will be employed for this project. –The solution will be hosted offsite. –Developmental and operational support will be provided by MRC consultants.

Project Teams Project team 3 will be tasked with developing the new web based Time & Expense reporting system. Other project teams are already occupied with other internal projects.

Project Team 3 Members

Procedures Since this project is an internal project MRC consultants will need to bill their hours to MRC directly. Planning will need to accommodate consultants client work schedule and the work performed will need to be segregated from clients billable hours. All documents will need to be reviewed by the project manager and subject to project sponsors approval. Regular status meetings will be held to review progess.

Milestones pt.1 Determine the Project manager Draft Schedule Maintain Project Notebook Write Team Contract Create a Web sit Detailed Scope Statement (Functional Specifications) Maintain Project Web Site Write the Project Charter A detailed Gantt Chart Create Work Breakdown Structure Preliminary Scope Document Feasibility Study

Milestones pt.2 Break Even Analysis Create Issues / Risk Log Maintain Risk Log Week 1 Status Report Technical Requirements: –Network Infrastructure, Server Hardware and Software –Database Structure –Acceptance of Functional Requirements –Project sponsor acceptance of Technical Requirements Build: –Create Database Objects

Milestones pt.3 Build: –Create Programming Code Build: –Test Database Objects Build: –Test Programming Code Week 2 Status Repot Week 3 Status Report Week 4 Status Report Week 5 Status Report User Acceptance Testing Week 6 Status Report Implementation Post Implementation Support Week 7 Status Report Week 8 Status Report

Sneak Peak at the Time & Expense Reports

Timesheet column features –Day of the week. Dates are automatically populated from calendar. –Regular hours –Overtime hours –Sick leave hours –Vacation hours –Holiday hours –Unpaid leave hours –Other –Total hours are automatically calculated for row and column –Expense report field (Yes/No) linked to expense report.

Timesheet row features –Company contact information –Employee name –Employee ID. Used to populate pay rate and calculate withholdings. –Supervisor name –Week field. Dates are automatically populated from calendar. –Total hours field that is automatically calculated from input.

Timesheet row features cont. –Rate/Hour field populated from employee login minus withholdings –Total pay calculated from rate and hours –Total hours reported calculated from hours –Total pay calculated from hours and rate minus withholdings –Employee signature and date –Supervisor signature and date –Submit button for completed timesheet

Expense report column features –Day of the week. Dates are automatically populated from a calendar. –Description of expenses –Air and transport expenses –Lodging expenses –Calculated Fuel/Mileage expenses. –Phone expenses –Meals and tips –Entertainment expenses –Other –Total is automatically calculated by row and column

Expense report row features –Company information –Employee name –Employee ID. –Supervisor name –Week field. –Subtotal –Advances –Fuel/Mileage reimbursement rate –Total Reimbursement –Employee signature and date –Supervisor signature and date –Submit button for completed expense report

Related Documents Group 3 would like to thank for providing the Time and Expense templates – report.html – timesheet.html

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