1 Arizona Nutrition Network FY2010 Local Incentive Award Application Training February 2009 By Dolores H. Sawka, RD

2 Session Objectives Experience iLinc Online Technology Review of the LIA Program Discuss SNAP-Ed Identify Program Requirements and Benefits Examine Reporting Forms

3 FY10 LIA Application Training Online Training for FY10 Application –Material is presented –Reviewed by questions and answers –Audience responses –Partner participation from your computer

4 Local Incentive Award “LIA”

5 FY10 LIA Application Training Review Nutrition Education Funding Opportunity Reimbursement program NOT a grant Federal Fiscal Year – October 1, 2009 through September 30, 2010 Requires State/Local funds spent at the local level Increases nutrition education budget by 50% through federal reimbursement

6 FY10 LIA Application Training Review LEVEL OF LIA PARTNERSHIPS Contributing Supporting Community

7 Community Partnership A Community Partner… –is a person or representative of an agency interested in receiving AzNN materials, news, or information, but is unable to attend meetings or participate in many Network activities –may be limited to simply ordering and using AzNN materials –may include teachers, self-employed professionals, consultants, etc

8 Supporting Partnership A Supporting Partner… –works with contributing partners in the local areas, utilizes AzNN messages and materials –may contribute funds to the leading agency but does not have a contract with ADHS –valuable partner within the AzNN but is unable to contribute matching funds to the Network

9 Supporting Partnership –Federally funded agencies (Head Start) –State Agencies (Department of Economic Security, Department of Education, Department of Agriculture, etc.) –Private Non-profit agencies (American Heart Association, Food Banks, etc.)

10 Contributing Partnership A Contributing Partner… –is a lead agency in contributing state/local share funds to the AzNN –contracts with ADHS and receives reimbursements –attends AzNN meetings and participate in committees –has access to all AzNN materials as well as promotional items –works with supporting agencies

11 Joining AzNN Community Partnership –Contact information will be added to our Partner database and distribution list Supporting Partnership –Database and list –Contact information will be shared with local Matching Partners –Let us know if committee and event participation interests you Contributing Partnership –All the above –Apply for Local Incentive Award (LIA)

12 FY10 LIA Application Training Review What is the Process for Applying? One section application requires completion of an Excel file Important Application Due Date March 30, 2009, by 3:30 pm

13 FY10 LIA Application Training Review Where does the funding come from? –USDA Federal SNAP funds –State, County, or Local Public Funds –Cash Donations in some cases Funds are to expand and enhance nutrition education provided for SNAP Participants in Arizona.

14 FY10 LIA Application Training Review Who qualifies? -City Governments -County Health Departments -Indian Tribal Organizations -Non-Profit Agencies -School Districts

15 FY10 LIA Application Training Review How much funding is available? –Is not capped or competitive. –Must submit applications for approval. –Limited by the Local Share funds available and program activities meeting USDA requirements.

16 FY10 LIA Application Training Review What will your program receive? Determine Local Share Funds used for allowable nutrition education activities serving SNAP eligible individuals for nutrition education purposes Eligible for reimbursement equal to 50% of the Local Share Budget

17 FY10 LIA Application Training Review Example Program spends: $500,000 in Local Share Funds for nutrition education Program eligible to receive: $250,000 in Federal Share funds to expand nutrition education services

18 FY10 LIA Application Training Review All contracts must be USDA approved Activities paid with Federal Share funds must expand current nutrition education efforts Requirements are the same for both Local Share and Federal Share Funds

19 FY10 LIA Application Training Review Where can Nutrition Education be found? Examples: County Health Departments Tribal Programs School Districts Non-Profit Agencies Senior Centers Childcare Agencies

20 FY10 LIA Application Training Review Who is the Target Population? –SNAP Participants –People Eligible to Participate in SNAP –Food Distribution Program on Indian Reservations (FDPIR) participants –Highest priority is given to SNAP eligible women and their children

21 FY10 LIA Application Training Review Target Audience Categories: Certified Eligible Likely Eligible Potentially Eligible by Site or Location

22 FY10 LIA Application Training Review Certified Eligible SNAP Participants at 100% FPL Food Distribution Program on Indian Reservations (FDPIR) “Adopt an Office” activities

23 FY10 LIA Application Training Review Likely Eligible Documented Incomes at or below 130% of the Federal Poverty Level (FPL) Head Start Children Commodity Supplemental Food Program Elderly Participants (CFSP) Food Bank or Food Bank patrons WIC (Participants at or below 130% of FPL) TANF recipients

24 FY10 LIA Application Training Review Potentially Eligible by Site or Location Documented income at or below 185% of the Federal Poverty Level (FPL) Schools with 50% or more students receiving free or reduced lunch – without duplicating efforts Census tracts with 50% or more of the population at or below 185% FPL Must be USDA approved (exclusivity waiver)

25 FY10 LIA Application Training Review Questions? 1.What would be another source to use to qualify a site other that NSLP or Census Track? Ans: CACFP Mapper 2. What is required by USDA for each Potentially Eligible site? Ans: Exclusivity Waiver

26 FY10 LIA Application Training Review Program Goals Determine Local Share Funds used for allowable nutrition education activities serving SNAP eligible individuals for nutrition education purposes Eligible for reimbursement equal to 50% of the Local Share budget

27 FY10 LIA Application Training Review What is Local Share? Money spent for staff time, equipment, materials, space, and other expenditures for nutrition education activities Public funds from state/local sources (not federal) and/or private donations meeting USDA criteria Indian Tribal Organizations may be able to use some federal funds (depending on wording of the federal program)

28 FY10 LIA Application Training Review Sources of Local Share Examples County General Funds State Funds City Funds for Parks and Recreation School District Funds Tribal Funds Private Donations

29 FY10 LIA Application Training Review Private Cash Donations No endorsements of donors or products No funds will revert back to the donor or benefit the donor No restrictions on use Funds are under the state’s administrative control

30 FY10 LIA Application Training Review Indian Tribal Organizations Some federal funds provided to Indian Tribal Organizations can be used as Local Share funding source Authorizing legislation must include “other federal laws not withstanding” language

31 FY10 LIA Application Training Review What is Federal Share? USDA SNAP funds reimbursed for additional expenses to increase and enhance nutrition education efforts for target population Your agency is eligible for Federal Share funds of up to 50% of your approved Local Share budget

32 FY10 LIA Application Training Review Questions? 1.What is Local Share and what is it used for? Ans: Money spent for staff time, equipment, materials, space, and other expenditures for nutrition education activities 2.What is Federal Share and what is it used for? Ans: USDA SNAP funds reimbursed for additional expenses to increase and enhance nutrition education efforts for target population

33 Supplemental Nutrition Assistance Program- Education (SNAP-Ed) Dietary Guidelines MyPyramid Behaviorally-Focused Science-Based Social Marketing and Community Education

34 Supplemental Nutrition Assistance Program- Education (SNAP-Ed) All SNAP-Ed activities must focus on the selection and consumption of healthy foods within a limited budget

35 Supplemental Nutrition Assistance Program- Education (SNAP-Ed) SNAP-Ed Priorities: Health Promotion Is to help SNAP eligibles establish healthy eating habits and a physically active lifestyle Primary Prevention To help prevent or postpone chronic diseases

36 FY10 LIA Application Training LIA Program is Primary Prevention The LIA program is to help SNAP eligibles, through Nutrition Education and Promotion of Physical Activity, prevent or postpone the onset of diet-related chronic diseases by establishing more active lifestyles and better eating habits

37 FY10 LIA Application Training Question? What takes place with Secondary/ Tertiary Prevention? Ans: 1.Screening and Identification of people at risk for chronic diseases 2.Diet modification to assist people that have a disease Is this allowable for our program?

38 Supplemental Nutrition Assistance Program- Education (SNAP-Ed) SNAP-Ed Behavioral Outcomes: Eat fruits and vegetables, whole grains, and fat free or low fat milk every day Be physically active every day as part of a healthy lifestyle Balance caloric intake from food and beverages with calories expended Other behavioral outcomes may be approved if justification is provided and approved by USDA.

39 LIA Program Requirements SNAP-Ed meets Dietary Guidelines and My Pyramid Allowable/Unallowable Costs Reasonable and Necessary Expenditures to promote change

40 LIA Program Requirements Contract with the Arizona Department of Health Services (ADHS) Monthly Financial and Program Reports AzNN Policies and Procedures Four required training meetings per year

41 LIA Program Requirements Implement your approved nutrition education work plan Use AzNN and USDA materials and messages Enjoy your work

42 LIA Program Requirements Questions? 1. When is your FY10 Application due? Ans: March 30 th at 3:30 pm 2. There are three target areas that your program must adhere to, out of this list what is missing? 1. SNAP-Ed meets Dietary Guidelines and My Pyramid 2. Must adhere to the Allowable/Unallowable Cost 3. Reasonable and necessary expenditures to promote change

43 Benefits to the LIA Program As a Contributing Partner - Access to Free materials Social Marketing Tools Costumes Training Networking Incentive items from AzNN website Receive Reimbursement

44 Benefits to the LIA Program

45 Benefits to the LIA Program

46 FY10 LIA Application Training Review 10 MINUTE BREAK

47 FY10 LIA Application Training Time Documentation

48 FY10 LIA Application Training Time Documentation Labor Activity Reports/Continuous Time Staff Reporting Employees – 100% SNAP-Ed Must have 100% time spent on SNAP-Ed activities Requires a certification at least every 6 months

49 Certification Sample

50 FY10 LIA Application Training Time Documentation Employees that are not 100% SNAP-Ed Time documentation must show: –After-the-fact distribution –All activities –Prepared at least monthly and must match one or more payrolls –Signed by employee and supervisor

51 FY10 LIA Application Training Time Documentation Administrative - Management Duties –Personal Supervision –Payroll –Traveling to attend meetings –Preparing reports and proposals –Traveling to and providing staff training –Professional development activities

52 FY10 LIA Application Training Time Documentation Direct Delivery Services –Preparing lesson plans –Travel to and from sites –Teaching allowable SNAP-Ed –Surveys or Evaluation questionnaires –Summarizing results of Nutr. Edu. Activities –Ordering Nutr. Edu. materials –Conducting Physical activity demonstrations Must include a nutrition message –Making referrals –Setting up lessons and activities

53 Labor Activity Report Sample

54 FY10 LIA Application Training Time Documentation Time logged to Local Share or Federal Share Salaries and wages must be based on payroll records Weekly records must be maintained, and signed by pay period or once a month Teacher Supervisor

55

56 Batch Cover Sample

57 FY10 LIA Application Training Time Documentation Questions? 1.For record keeping, what is the difference between travel to meetings and travel to teaching sites? Ans: Travel to meetings is Management time Travel to Teaching sites is Direct time

58 FY10 LIA Application Training Invoices Local and Federal Share Actual Costs Due 15 th of Each Month Electronic and Hard Copies

59 Invoice

60 FY10 LIA Application Training Monthly Reports Education and Administrative Reporting System (EARS) Requirements Due 15 th of Each Month All Activities Four Sections Electronic Copy

61 Direct Tab

62 Unduplicated Tab

63 Indirect Tab

64 Narrative Tab

65 Conclusion Experienced iLinc Online Technology Reviewed of the LIA Program Discussed SNAP-Ed Identified Program Requirements and Benefits Examined Reporting Forms

66 FY10 LIA Application Training Monthly Reports Questions?