Program of Work (POW) or Program of Activity (POA) An Organization’s Roadmap to Success!

The POW is A document which defines the organization goals. Long term goals (Last the year) Short term goals ( Specific activity) An outline of the steps needed to meet these goals. A written guide that allows members, administrators, alumni, advisory committee members and others to know and understand the activities of the organization

The POW will: Help ensure that state (conferences), chapters, and individual member needs are met. Give ownership to the state, chapters, and students. Provide continuity year to year. Assist in the development of a budget.

The POW will: (cont.) Provide planning experience. Develop leadership skills. Foster a sense of community involvement and pride. Encourage the development of problem-solving skills. Develop goal setting skills

Simply stated the POW is: A record of WHAT is going to be done WHO is going to do it WHEN it is going to be done WHERE it will happen WHY it is happening HOW it will be done HOW MUCH it is going to cost.

Important Goals of Each Organization DECA FFA FBLA SkillsUSA Using an index card each organization is to list 5 important goals for the 2011-12 year. (5 minutes)

How will the POW/POA benefit you as an officer?

POW Organization Organizations build their Program of Work/Activity around their committee structure. Committee structure will depend on: size of organization involvement of members number of activities to complete State, school and community support

Committee Structure Standing committees committees that serve a function from year to year examples: Community Service, Fundraising Executive committee usually consists of the state officers and changes each year Ad Hoc or Special committees committees that may meet to plan only one event examples: Job Fair, Dance

Committee Structure The Vice President has the responsibility of coordinating all standing committee work. Officers have the responsibility of coordinating activities, but need not serve as committee chairs. Member should actively serve on at least one committee.

Committee Structure Participation in committees should be based on: member abilities member interest member availability desired representation of student diversity

Developing your POW Establish Committees Select Committee members Committee sets attainable goals Committee report committee results to membership – verbal and written Membership adopts or reject committee plan

What committees are important to your organization? Using an index card each organization is to list committees needed for the 2011-12 year. (5 minutes)

Brainstorming Review last year’s POW Review other states and similar organizations POWs Organization needs Membership interests

Write SMART Goals Specific (6 “w’s”) *Who:      Who is involved? *What:     What do I want to accomplish? *Where:    Identify a location. *When:     Establish a time frame. *Which:    Identify requirements and constraints. *Why:      Specific reasons, purpose or benefits of accomplishing the goal.

Measurable Write SMART Goals Establish concrete criteria for measuring progress Stay on track, reach your target dates To determine if your goal is measurable, ask questions such as......How much? How many? How will I know when it is accomplished?

Attainable Write SMART Goals Figure out ways you can make them come true. Develop the attitudes, abilities, skills, and financial capacity to reach them. When you list your goals you build your self-image. You see yourself as worthy of these goals, and develop the traits and personality that allow you to possess them.

Realistic Write SMART Goals A goal must represent an objective toward which you are both willing and able to work. Be sure that every goal represents substantial progress. You truly believe that it can be accomplished Ask yourself what conditions would have to exist to accomplish this goal.

Trackable Write SMART Goals Timely - Within a time frame. Tangible – You can experience it with one of the senses, that is, taste, touch, smell, sight or hearing.

Write SMART Goals Specific Measurable Attainable Realistic Trackable

Program of Work Action Plan What is necessary to meet the goal? Step by step processes listed in order clear and detailed who, what, why, where, when, how, how much

Committee reports Inform organization of progress made Provide a system of responsibility Allow for discussion and ideas Allow for feedback from members

Final Report Did the organization meet all of the goals for the activity? Why or why not Did the activity stay within budget? Recommendations for future activities

Completed POW Should be provided to all members. Should be approved by all members. Can be used as an informational tool to parents, administration, school board, advisory committee and others.

Organization Activity 15 minutes and then report out to the group.

Next step? Each organization meet as a group and establish state goals. What activities take place annually within your organization? What will be the role of the state officer team in these activities.

Mission: DECA prepares emerging leaders and entrepreneurs in marketing, finance, hospitality and management. Goals: PROGRAM COMPONENT: OBJECTIVE ACTION TARGET DATE PEOPLE INVOLVED BUDGET CURRICULUM CONNECTION

FFA Chapter Activity Planning Sheet: Form POA-2 Committee: Activity:   Chapter Activity Planning Sheet: Form POA-2 Committee: Activity: Members Responsible: Goals Steps Target Date Est. Costs Results & Notes