Copyright 2010, The World Bank Group. All Rights Reserved. Planning a Statistical Project Section A 1

Copyright 2010, The World Bank Group. All Rights Reserved. Benefits of Project Management 1.Maximizes project benefits 2.Reduces project time to deliver results 3.Optimized resources 4.Minimizes costs 5.Avoids wasting time 2

Copyright 2010, The World Bank Group. All Rights Reserved. General Definition of a Project An undertaking that has a beginning and an end and is carried out to meet established goals within cost, schedule and quality objectives. 3

Copyright 2010, The World Bank Group. All Rights Reserved. Statistical Project A statistical project includes all operations involved in planning, collecting, and processing information, including dissemination for one data collection operation such as a census or survey. 4

Copyright 2010, The World Bank Group. All Rights Reserved. Writing a Project Goal/Objective A goal must be realistic A goal is the solution to the problem or need identified by the project A goal must be specific 5

Copyright 2010, The World Bank Group. All Rights Reserved. EXAMPLE OF A GOAL: To improve the status of women. MORE SPECIFIC AND REALISTIC GOAL: To increase the access of women in the Tonka Village and neighboring communities to family planning health services. 6

Copyright 2010, The World Bank Group. All Rights Reserved. Write Smart Objectives Specific Measurable Area-specific Realistic Time-bound 7

Copyright 2010, The World Bank Group. All Rights Reserved. PLANNING: CLARIFY THE PROJECT Study, discuss, and analyze the proposed project to establish a clear understanding of what it is you are expected to do 8

Copyright 2010, The World Bank Group. All Rights Reserved. Benefits of Planning Must review entire project Resource allocation review Provides documentation for reference Outlines goals and objectives Allows measurement of progress Involvement of stakeholders A plan once accepted becomes a commitment to act 9

Copyright 2010, The World Bank Group. All Rights Reserved. Planning Steps Review goals of the organization Gather information for forecasting Involve stakeholders and knowledgeable staff Diagnose needs and set Identify alternative courses of action Agree upon responsibility for action Prepare the final plan Get the plan approved 10

Copyright 2010, The World Bank Group. All Rights Reserved. Scope Statement A Scope Statement is a written document outlining the results your project will produce and the terms and conditions under which you’ll perform the work. Justification Deliverables Acceptance criteria Assumptions Constraints 11

Copyright 2010, The World Bank Group. All Rights Reserved. Identify Similar Projects Organizational records and historical data Current projects in your organization Ministries and Non-Governmental Organizations who do similar work Review current work load of your organization 12

Copyright 2010, The World Bank Group. All Rights Reserved. Plan for Change How will deviations from plan be known, documented and communicated? What approvals are needed for informal and formal changes? Who will update project documents to reflect changes? 13

Copyright 2010, The World Bank Group. All Rights Reserved. Internal Elements – Setting of the Organization History (individual and group) Value patterns/work ethic Goals and ideas Measurements of satisfaction Behavioral standards 14

Copyright 2010, The World Bank Group. All Rights Reserved. External Elements of Project Setting People Environment Infrastructure Resources Beliefs and Practices Economics Opinions, Ideas, and Preferences 15

Copyright 2010, The World Bank Group. All Rights Reserved. Criteria for Developing Feasible Programs  Technical  Financial  Political  Administrative 16

Copyright 2010, The World Bank Group. All Rights Reserved. Criteria for Evaluating Scope Statement Ensure that key components have been reviewed and included in assumptions and constraints to avoid major changes during detailed planning Check that procedures are included for review, reporting, change control, version control and approvals, with clearly defined roles and responsibilities. 17

Copyright 2010, The World Bank Group. All Rights Reserved. Updating Project Plans A project plan is a living document that changes continually throughout the life of the project Project updates must be made on a timely basis so that progress can be tracked according to the baseline The final project plan, including all updates compared to baseline, assists in project evaluation and should be included in your organization’s documentation. 18

Copyright 2010, The World Bank Group. All Rights Reserved. Section A Exercise In this exercise you are provided with examples of objectives. Work individually, first identify if the objectives are vague or "smart'. Vague objectives should be revised in the form of "smart" objectives. The possible solutions to this exercise are covered in the next slide 19

Copyright 2010, The World Bank Group. All Rights Reserved. Exercise Answers 1.Reduce the present mortality rate of children under five years of age living in rural areas by at least one-half in the next five years 2.Increase agricultural productivity and output, as well as to improve related services 3.Achieve a substantial and sustained growth of per capita income 4.Provide adequate potable water supply and sewage disposal to not less than 70% of the urban and 50% of the rural population by the year