SCC Safety Subcommittee Report on Designated Smoking Areas Update

Background Issue Form # was submitted requesting the establishment of a campus-wide non-Smoking Policy. Issue was not passed. Safety Committee submitted Issues Form # requesting a Non-Smoking Area. It was denied pending new district policies being developed. LRCCD smoking guidelines were established.

Background (continued) Issue Form # was submitted by Wendy Gomez requesting a non-smoking quad. During the consideration process for Issue Form # another Issue Form # was submitted addressing smoking in specific areas of the campus near PAC, Tech and Cosmo. In response to the last two issue forms President Jeffrey designated a subcommittee of the Safety Committee to address smoking on campus and the feasibility of designated smoking areas.

Why Designated Smoking Areas ! Promote healthy choices for our students and staff ! Protect non-smokers from exposure to second hand smoke. ! Respect the rights of both the smoker and non-smoker ! Designated smoking areas is within the district guidelines.

Supporting Data 47/116 (40%) of CA Community Colleges currently only allow smoking in DSA’s and an additional 24 (21%) are smoke/tobacco free.* Ongoing complaints received by Health Services and the Safety Committee that second hand smoke exacerbated health conditions. Spring 2011 public opinion poll of SCC students (109): 50% supported a Smoke-Free campus and 81% would support DSAs. Spring The Student Senate wrote an official statement indicating they want a more restrictive smoking policy. Spring 2014 a survey of employees and students was conducted by the safety smoking subcommittee (3,361). *Appendix 4 of the SCC 2014 Survey Report outlines the type of current campus policy for all community colleges.

Survey Demographics Role on Campus Survey Response Count Total Number on Campus Percent of Total Responding Student301123,91313% Admin122255% Faculty % Classified Staff %

Survey Design Eight survey questions assessed knowledge and opinions regarding smoking on campus. The 9th question contained a map of the campus with proposed DSA’s indicated. Respondents provided comments regarding the map and their preferred direction for a new policy.

Spring 2014 SCC Smoking Survey Results There were 334 employee respondents and 3,011 student respondents. 49% favored smoke free campus 35% favored designated smoking areas 15% favored no change * The Full survey report is available on the Safety Committees website.

SCC is in Support of a Smoke Free Campus 49% of respondents strongly support efforts to make SCC smoke free. Of those supporters 66% were faculty, staff and administrators and 47% were students. Respondents offered many reasons why a smoke free campus is a better alternative to DSA’s.

Subcommittee Recommendations 1.This presentation with the Spring 2014 survey results should be presented to the Chancellor to encourage smoke free campus’ throughout the district. 2.Move forward with DSAs at SCC as this is a logical step towards a smoke free policy in the future.

Proposed Smoking Policy Smoking is prohibited in all College/District facilities. Smoking is also prohibited within 30 feet of any building entrance, exit, door, operable window and/or air intake duct (LRCCD Regulation ). Sacramento City College, in order to promote a smoke-free, clean air environment, further limits smoking to designated smoking areas and parking lots. These designated smoking areas can be found throughout the campus. Furthermore, to ensure a clean physical environment, smoking waste (e.g. butts, filters, and Electronic Nicotine Device) should be placed in appropriate waste receptacles. Smoking outside designated smoking areas/parking lots and inappropriate disposal of smoking waste may be subject to discipline. Definitions a) “ Smoking” means inhaling, exhaling, burning, or carrying any lighted or heated cigar, cigarette, pipe, or any electronic nicotine delivery system (ENDS) and marijuana that is intended for inhalation, in any manor or in any form. “Smoking” also includes the use of an e-cigarette which creates a vapor, in any manner or in any form, or the use of any oral smoking device for the purpose of circumventing the prohibition of smoking in this policy. b) “ENDS” means any electronic oral device, such as one composed of a heating element, battery, and/or an electronic circuit, which provides a vapor of nicotine or any other substances, and the use or inhalation of which simulates smoking. The term shall include any such device, whether manufactured, distributed, marketed, or sold as an e- cigarette, e-cigar, e-pipe, or under any other product name or descriptor. Free cessation services are provided in Health Services (RN125) for individuals interested in quitting smoking or smokeless tobacco use. Additionally, for help quitting, individuals may contact the California Smokers’ Helpline at NOBUTTS or visit

Location Considerations Locations must be at least 30 feet from any operating door, window, or air intake. All parking lots and roadways will be considered smoking areas, as long as they comply with the above. Areas should provide some seating and shelter, although it is not required. Areas are spaced about the campus. All areas must be ADA accessible and in an area away from flammable substances. Preferably not within major foot traffic areas.

Initial Locations 1. Cosmetology 2. TEC/PAC North 3. LUC/FIA 4. PAC Fountain – Northwest seats 5. Panther Parkway 6. Quad – Rodda South/LRC 7. Business/Student Center 8. Mohr/Lillard Hall 9. Hughes Stadium – North end

Key Comments From the Survey on DSAs There are too many locations. There are too many locations located in heavy traffic areas. Cannot enter campus without going through a DSA DSA’s should be placed on the perimeter of campus or allowed only in parking lots. DSA’s will impact non-smokers due to the smoking plume that will drift. DSA’s should not be placed where children can see smokers. DSA’s should not be placed where smoke can drift to building entrance

Note… There were several comments on various DSA’s that clearly indicated that the exact location was not accurately portrayed on the map. These comments were considered but did not result in a change in the proposed DSA.

Subcommittee Recommendations per Survey Results Reduce the number of DSA’s to 6 Assure access to campus and major walkways are free of smoke Assure children cannot see smoking behavior Provide access to a DSA from all areas of campus Attempt to keep DSA’s out of high traffic areas

Final Recommended Locations 1. Cosmetology LUC/FIA 4. PAC Fountain – Northwest seats Business/Student Center 8. Mohr/Lillard Hall 9. Hughes Stadium – North end

Eliminated DSA 2 DSA 5 DSA 6 Revised Locations

1.Research the Issue and Provide Proposed Guidelines 2.Form a Campus Tobacco Task Force 3.Develop the Policy 4. Gain Campus Support (Administration, Faculty, Staff and Student) 5. Prepare a Timeline 6. Educate campus 7. Publicize the Policy 8. Implement and Enforce the Policy 9. Evaluate Policy Success 10.Maintain and Revise the Policy *South Carolina Department of Health and Environmental Control Division of Chronic Disease - Tobacco Control Ten Steps to Successful Implementation of DSA Policy *

SCC Implementation Steps 1. Campus Environment: Remove or repurpose all existing ashcans Remove all previous signage Replace all existing outdoor campus maps, and maps contained in documents or any media, with maps that show DSA’s 2. Design/Create DSA’s Signs, A-frames, Banners, Kiosk maps Put up Shelters Poor concrete slab

SCC Implementation continued 3. Information & Outreach Creation and mass distribution of informational postcards that include DSA map and cessation resources Assure that signage is placed generously throughout the campus Assure inclusion of new policy in mandatory orientations Involve PIO office, and others, for additional outreach in print, electronic, and social media

Change is in the air… LRCCD campaign

Costs Posted Signage including “Smoking in Designated Areas Only” and Directional signs ~$15 to $17 each, and ~ 31 would be needed, for a total cost of $495 Two sided kiosks for maps and policy information 2 kiosks at ~ $350+ each: $700 A-Frames Signs 10 A-frames at $87.00 per sign: $870

Costs Banners for main entry points ~$75 each: $300 Changes to existing map boards Currently being reviewed and these can be incorporated at that time. Handouts Approximately $80 if 200 were made on standard copy paper, black and white only. Recommended area shelters/covers 8 $300: ~$2400. Installation of a concrete pad (Mohr Hall) $ 400: ~1200 Total estimated cost: <$7000* *Costs noted above are before taxes, shipping, and installation.

Front Back Employee and peer-to-peer friendly reminders of the smoking policy along with distributing preprinted cards with the policy and map on them. Example: Community Casual Policing

Disciplinary action for repeat offenders. LRPD at FLC has a system set up to capture who the repeat offenders are. Keep in mind AB795 allows fines for violations of smoking policies on college campus’. Continually educating the campus on the smoking policy in mandatory orientation, campus publications, online, and at campus events. Participation of the LRPD in education at campus events alongside Health Services to present a united front. Community Casual Policing

Community Casual Policing Continued Having “maximum compliance” days to get the word out to those who are not complying. Positive rewards for those complying with the school policy. Review of AB795 to understand legal parameters of regarding enforcement.

Timeline

Fall 2013 Develop a plan to evaluate the possibility of designated smoking areas. January/February 2014 Administer opinion survey to employees and students March 2014 Present findings, supporting data and recommendations from the subcommittee to the Executive Council. April 2014 Begin advertising new smoking policy Purchase all signage and covers. Summer 2014 Create DSAs Fall 2014 Implement designated smoking areas.

Questions