E.F.T.S. Electronic Fund Transfer System Informational Session CHLA Annual Meeting Halifax, Nova Scotia May 29, 2008

Staff Evelyn Morgen, Program Director Evelyn Morgen, Program Jackie Lewis, Program Manager Jackie Lewis, Program Jola Sliwinski, Program Coordinator Jola Sliwinski, Program Lucy Piechowski, Program Assistant Lucy Piechowski, Program Steve Bazinet, Application Developer Steve Bazinet, Application

You already know the benefits…  EFTS saves $MONEY$  EFTS saves TIME & PAPER  EFTS is EASY to use

Currency Conversion Function

Reports

What our members say… We like EFTS at McMaster because it allows us to pay most of our US bills for Interlibrary Loan with a single deposit from our credit card every couple of months. No more hassle with exchange rates or cheques to this or that address which the Business Office can confuse with similar addresses. We take care of all those payments in about ten minutes each week. We like EFTS at McMaster because it allows us to pay most of our US bills for Interlibrary Loan with a single deposit from our credit card every couple of months. No more hassle with exchange rates or cheques to this or that address which the Business Office can confuse with similar addresses. We take care of all those payments in about ten minutes each week. Tom Flemming, McMaster University – ONCMMU  EFTS is what I used to dream about while shuffling ILL coupons back and forth, coordinating invoices with out Accounting Department, and otherwise spending huge amounts of scarce time. Evelyn Simpson, Fountain Valley Regional Hospital – CAUFVC  Overall, we have found EFTS to be quick and efficient. We are happy with EFTS’ assistance with managing NLM’s large billing transactions. Rosalyn M. Leiderman, National Library of Medicine - MDUNLM

Transactions

Canadian Members

U.S. Membership

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Send a personal invitation: Won’t You Join Us? The Electronic Fund Transfer System (EFTS) staff and office is based at the University of Connecticut Health Center Library, and serve as a billing component for DOCLINE transactions and other transactions. EFTS saves time and money for its participants. There are currently approximately 1250 institutional participants who enjoy these benefits. Participants outside the United States include institutions in Canada, Mexico and Switzerland. The currency conversion feature in EFTS makes it easier for international participants to see exchange rates when conducting business with U.S. libraries. If your institution isn’t already a member of the Electronic Fund Transfer System (EFTS), it should be.

Follow up with personal contact

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Pass along a “poster session” idea EFTS: It’s All That and a Bag of Chips! References: Lewis, Jacqueline. The DOCLINE Electronic Funds Transfer System (EFTS). Journal of Interlibrary Loan, Document Delivery & Electronic Reserve 17(3) EFTS: All That and a Bag of Chips or The Best Thing Since Sliced Bread Stephanie Griffin, Michael Campbell, Melanie Norton Interlibrary Loan and Document Delivery Department Health Sciences Library - University of North Carolina at Chapel Hill, Chapel Hill, NC Invoicing other libraries: Using the ILLiad Client and the ILLiad Billing Manager, we looked at the number of invoices sent to other libraries, : 582 (Library was under renovation) 2003: : : : : 1254 (Jan-Aug) How jobs have changed: Before: Administrative Assistant, printed, verified, mailed or scanned invoices. Time: About 40 hours a month. Now: Administrative Assistant is taking on additional administrative jobs. The Interlibrary Loan Borrowing Specialist now generates the monthly EFTS report as well as the invoices. Time: 8 hours a month. It’s a Piece of Cake! Despite the 3% transaction fee, joining and using EFTS has been worth the savings. No waiting for invoices to arrive. No lost paper invoices. EFTS membership increases every month resulting in decrease check cutting, postage, and processing fees. In the time it takes to fold one invoice and put in into an envelope to mail, we can begin and complete our entire EFTS billing. It is fast!... and PAPERLESS and environmentally friendly. On the off chance an EFTS library mistakenly gets an invoice, the charges can be manually billed through EFTS in a matter of a minute. Is using EFTS to pay for and to bill for Docline transactions financially worth it? We looked at 5 years ( ) worth of invoicing statistics, job duties and workflow. The first year evaluated (2002) is prior to using EFTS and the last 4 years will include EFTS transactions. We also looked at job descriptions and how they have changed. EFTS is similar to OCLC’s IFM. No invoices are sent. No checks are mailed. Funds are transferred from one library’s account to another. For academic medical libraries, refunds are often given due to the large amount of lending as opposed to borrowing. INTRODUCTION EFTS: Lending and Borrowing CONCLUSIONS Electronic Fund Transfer System (EFTS) was developed and implemented on a regional basis in 1996 at the University of Connecticut Health Center in Farmington. In August 2007, there were 1,191 EFTS participants from all 50 states, Canada and Mexico. In June 2003, the University of North Carolina at Chapel Hill Health Sciences Library started using EFTS at the encouragement of the National Library of Medicine and the Medical Library Association. There is a 3% fee on each transaction which is one of the reasons UNC-HSL was hesitant to join. ABSTRACT Invoices from other libraries: Since we joined EFTS, there has been a significant decrease in the number of invoices we receive from other libraries. This saves staff time and approximately $30.00 per check processed. 2002: 563 invoices processed 2003: 515 invoices processed 2004: 258 invoices processed 2005: 127 Invoices processed 2006: 68 invoices processed 2007: 40 invoices processed (Jan-August) Using the ILLiad Billing Manager and EFTS statistics, we looked at the number of libraries we billed through EFTS, (EFTS bills per transaction, but for our purposes we are looking at the number of libraries billed instead of the transactions). 2002: : 80 (partial year) 2004: 298 (first full year) 2005: : : 409 (Jan-Aug) From 2004 to 2006 there was an increase of EFTS billing of 40%.

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