Minimising the Cost of the Procurement Process for Suppliers Florence Gregg figpc ltd E:
Tendering costs money! Don’t use “scattergun” approach Don’t submit a tender because you think you should ‘show interest’ Do pick the opportunities that you can win © figpc ltd May 2010
Preparation work: Have templates and documents ready Health and Safety Environmental Equality and Diversity Insurance certificates - current In full and in summary Make sure they’re signed and up-to-date © figpc ltd May 2010
At the beginning: Identify opportunities that you could win Read the documents Look for key words Must, shall, evidence, demonstrate, similar Look for key dates Identify tasks - who doing what © figpc ltd May 2010
Understand: What is required How the tender will be evaluated The completion instructions “Not more than 3 A4 pages” “Using Arial 11” “3 projects completed within the last 3 years” “Similar scope, complexity” © figpc ltd May 2010
Drafting responses Aim to complete at least a week before submission date Make it read as/look like a single document Read and answer the questions asked Personalise your response Make it relevant to the client Beware of ‘cut and paste’ © figpc ltd May 2010
Tender submission Have time to check and re-check docs Make them look professional Don’t leave your submission to the last moment Don’t stuff that’s not asked for! E-tendering – double check before clicking on ‘Submit’ © figpc ltd May 2010
Presentations Make sure you’ve read the submission! Take the team Let them all speak Don’t argue with the panel Follow the instructions 10 minute presentation means 10 minutes Understand their purpose © figpc ltd May 2010
Afterwards Read the standstill notification You’ve ‘won’ – wait to celebrate! You’ve lost – read the standstill letter New – relative advantages and characteristics Decide what you want to do Seek a ‘traditional’ debrief Understand how to do better next time © figpc ltd May 2010
Any Questions? © figpc ltd May 2010