University of Leeds Library Employing Copac Collection Management Tools Brian Clifford Deputy University Librarian

Background White Rose/BL Collection Management Projects University of Leeds categorisation of collections Post UKRR consideration of monographs

Collection Management Tools Initiative Mimas, White Rose University Libraries – Leeds, Sheffield, York Funded by JISC as part of Discovery initiative (making Copac data ‘work harder). Sponsored & facilitated by RLUK Pilot Jan July 2011 ProjectNov July 2012

How the pilot works Web-based Alllows Identification of thelocations for items or collections of resources Search by ISBN author, title, subject Batch search (comma delimited sets) Experimenting with data visualisation for results –Map views –Graphs –Charts Export results in MODS, CSV

Institutional Benefits Can be used by institutions to better understand how their collections fit within the wider national collection as represented by the Copac Database Should enable institutions to make decisions about the management and development of their collections within the wider context

Pilot identified six use cases Identifying collection strengths Identifying last copies among titles considered for withdrawal Deciding whether to conserve a book Reviewing a collection at the shelves Prioritising a collection or items for digitisation Subject strengths – collection development and marketing/differentiation

Chemistry

Colour Chemistry

Chemistry

Colour Chemistry

Way Forward for the project December 5 th Workshop in Leeds for Copac contributors –Demonstration of tools –Seek suggestions for further developments –Recruitment of more associates to help test the tools Demonstrations of the tools to the wider community spring2012 Tools to be made available to the community summer 2012 Project to consider business models for sustainability.

Sector wide strategic Issues The potential for helping with strategic questions about long-term management of collections across Copac members Collaborative Collection Management “Managing down print collections” Unique titles and holdings Long-term preservation and conservation Digitisation initiatives

Questions/Issues for the future How to make this a sustainable service? How will individual institutions use these tools? How could we use them to take forward collaborative collection management initiatives? Un-catalogued materials in contributor institutions