Microsoft Office Illustrated Illustrating Documents with Graphics

Microsoft Office 2007 – Illustrated Objectives Insert a graphicInsert a graphic Size and scale a graphicSize and scale a graphic Position a graphicPosition a graphic Create a text boxCreate a text box

Microsoft Office 2007 – Illustrated Create WordArtCreate WordArt Draw shapesDraw shapes Create a chartCreate a chart Finalize page layoutFinalize page layout Objectives (continued)

Microsoft Office 2007 – Illustrated Inserting a Graphic Graphic images include clip art, photos, scanned art, and graphics created in other programsGraphic images include clip art, photos, scanned art, and graphics created in other programs Use the Picture command in Illustrations group (Insert tab) to insert graphicsUse the Picture command in Illustrations group (Insert tab) to insert graphics Apply Picture style to enhanceApply Picture style to enhance Most graphics are bitmap graphicsMost graphics are bitmap graphics E.g.,.bmp,.png,.jpg,.tif, or.gifE.g.,.bmp,.png,.jpg,.tif, or.gif

Microsoft Office 2007 – Illustrated Inserting a Graphic (continued) A graphic is inserted as an inline graphicA graphic is inserted as an inline graphic Change a floating graphic to inline by changing text wrapping style to In Line with TextChange a floating graphic to inline by changing text wrapping style to In Line with Text To position a graphic anywhere on a page, make it a floating graphicTo position a graphic anywhere on a page, make it a floating graphic Change inline graphic to floating using Text Wrapping button (Arrange group)Change inline graphic to floating using Text Wrapping button (Arrange group)

Microsoft Office 2007 – Illustrated Inserting a Graphic (continued)

Microsoft Office 2007 – Illustrated Inserting a Graphic (continued)

Microsoft Office 2007 – Illustrated Inserting a Graphic (continued) To adjust brightness, contrast or colors use:To adjust brightness, contrast or colors use: Commands in Adjust group (Picture Tools Format tab)Commands in Adjust group (Picture Tools Format tab) Format Picture dialog boxFormat Picture dialog box

Microsoft Office 2007 – Illustrated Sizing and Scaling a Graphic To change the shape or size of a graphic:To change the shape or size of a graphic: Drag a sizing handleDrag a sizing handle Use Shape Width and Shape Height text boxes in Size group (Picture Tools Format tab)Use Shape Width and Shape Height text boxes in Size group (Picture Tools Format tab) Change the scale of the graphic using the Size dialog boxChange the scale of the graphic using the Size dialog box When a graphic is scaled, its height to width ratio remains the sameWhen a graphic is scaled, its height to width ratio remains the same

Microsoft Office 2007 – Illustrated Sizing and Scaling a Graphic (continued)

Microsoft Office 2007 – Illustrated Sizing and Scaling a Graphic (continued)

Microsoft Office 2007 – Illustrated Sizing and Scaling a Graphic (continued)

Microsoft Office 2007 – Illustrated Sizing and Scaling a Graphic (continued) Cropping graphics:Cropping graphics: Crop a graphic to trim parts you don’t want to useCrop a graphic to trim parts you don’t want to use Select the graphic, then click the Crop button (Size group, Picture Tools Format tab)Select the graphic, then click the Crop button (Size group, Picture Tools Format tab) The, drag a corner or side cropping handle inward to the location you want to cropThe, drag a corner or side cropping handle inward to the location you want to crop

Microsoft Office 2007 – Illustrated Positioning a Graphic To move a floating graphic:To move a floating graphic: Drag it with the mouseDrag it with the mouse Nudge it with the arrow keysNudge it with the arrow keys Set an exact location for the graphic using the Position commandSet an exact location for the graphic using the Position command

Microsoft Office 2007 – Illustrated Positioning a Graphic (continued)

Microsoft Office 2007 – Illustrated Positioning a Graphic (continued)

Microsoft Office 2007 – Illustrated Positioning a Graphic (continued) Changing the shape of a picture and enhancing it with visual effects:Changing the shape of a picture and enhancing it with visual effects: Use Picture Shape or Picture Effects buttons (Picture Styles group)Use Picture Shape or Picture Effects buttons (Picture Styles group)

Microsoft Office 2007 – Illustrated Creating a Text Box A text box is a container that you can fill with text and graphicsA text box is a container that you can fill with text and graphics You can:You can: Insert a preformatted text box that you customize with your own textInsert a preformatted text box that you customize with your own text Draw an empty text box and fill it with textDraw an empty text box and fill it with text Select text and draw a text box around itSelect text and draw a text box around it Use Text Box button (Text group) or Shapes button (Illustrations group) on the Insert tabUse Text Box button (Text group) or Shapes button (Illustrations group) on the Insert tab

Microsoft Office 2007 – Illustrated Creating a Text Box (continued)

Microsoft Office 2007 – Illustrated Creating a Text Box (continued)

Microsoft Office 2007 – Illustrated Creating a Text Box (continued) Linking text boxes:Linking text boxes: By linking text boxes, you can force text to flow automatically from one text box to anotherBy linking text boxes, you can force text to flow automatically from one text box to another Allows you to size and format the text boxes any way you wishAllows you to size and format the text boxes any way you wish Use Create Link button in Text group on Text Box Tools FormatUse Create Link button in Text group on Text Box Tools Format To break link, use Break Link buttonTo break link, use Break Link button

Microsoft Office 2007 – Illustrated Creating WordArt WordArt is a drawing object that contains text formatted with special shapes, patterns, and orientationsWordArt is a drawing object that contains text formatted with special shapes, patterns, and orientations Created using WordArt button in Text group on Insert tabCreated using WordArt button in Text group on Insert tab Change format using buttons on WordArt Tools Format tabChange format using buttons on WordArt Tools Format tab

Microsoft Office 2007 – Illustrated

Creating WordArt (continued)

Microsoft Office 2007 – Illustrated Creating WordArt (continued) To enhance an object with shadows and 3-D effects:To enhance an object with shadows and 3-D effects: Use Shadow Effects group on the active Format tabUse Shadow Effects group on the active Format tab Or, use the 3-D Effects command on the Format tabOr, use the 3-D Effects command on the Format tab

Microsoft Office 2007 – Illustrated Drawing Shapes Shapes are rectangles, ovals, lines, callouts, block arrows, stars, banners, hearts, suns, etc., you create using Shapes commandShapes are rectangles, ovals, lines, callouts, block arrows, stars, banners, hearts, suns, etc., you create using Shapes command Illustrations group, Insert tabIllustrations group, Insert tab Drag adjustment handle to modify a shape, but not its sizeDrag adjustment handle to modify a shape, but not its size

Microsoft Office 2007 – Illustrated Drawing Shapes (continued)

Microsoft Office 2007 – Illustrated

Drawing Shapes (continued) Creating an illustration in a drawing canvas:Creating an illustration in a drawing canvas: Workspace for creating your graphicsWorkspace for creating your graphics Provides frame-like boundary between an illustration and the rest of the documentProvides frame-like boundary between an illustration and the rest of the document Illustration can be sized, formatted, and positioned like a single graphic objectIllustration can be sized, formatted, and positioned like a single graphic object Useful when graphic contains more than one drawing objectUseful when graphic contains more than one drawing object Click Shapes button (Illustrations group), then click New Drawing CanvasClick Shapes button (Illustrations group), then click New Drawing Canvas

Microsoft Office 2007 – Illustrated Creating a Chart A chart is a visual representation of numerical dataA chart is a visual representation of numerical data Used to illustrate trends, patterns, or relationshipsUsed to illustrate trends, patterns, or relationships The Word chart feature allows you to create different types of chartsThe Word chart feature allows you to create different types of charts Bar, column, pie, area, and lineBar, column, pie, area, and line Use Chart button in Illustrations group on Insert tabUse Chart button in Illustrations group on Insert tab

Microsoft Office 2007 – Illustrated Creating a Chart (continued)

Microsoft Office 2007 – Illustrated Creating a Chart (continued)

Microsoft Office 2007 – Illustrated Creating a Chart (continued) Creating SmartArt graphics:Creating SmartArt graphics: Diagrams are another way to illustrate concepts in documentsDiagrams are another way to illustrate concepts in documents Types include: pyramid, Venn, target, cycle, radial, and organization chartsTypes include: pyramid, Venn, target, cycle, radial, and organization charts Click SmartArt button (Illustrations group, Insert tab) to open the Choose a SmartArt Graphic dialog boxClick SmartArt button (Illustrations group, Insert tab) to open the Choose a SmartArt Graphic dialog box Use SmartArt Tools Design and Format tabs to customize the graphicUse SmartArt Tools Design and Format tabs to customize the graphic

Microsoft Office 2007 – Illustrated Finalizing Page Layout After finishing the illustrations for a document, you can fine-tune the position and formatting of the text and graphicsAfter finishing the illustrations for a document, you can fine-tune the position and formatting of the text and graphics You can format some of the pages with many graphics in a text box.You can format some of the pages with many graphics in a text box.

Microsoft Office 2007 – Illustrated Finalizing Page Layout (continued)

Microsoft Office 2007 – Illustrated

Summary Graphics help illustrate ideas in a documentGraphics help illustrate ideas in a document By default, inserted as inline graphicsBy default, inserted as inline graphics Change inline graphic to floating using Text Wrapping button (Arrange group)Change inline graphic to floating using Text Wrapping button (Arrange group) E.g., bitmap graphics, WordArt, shapes charts, SmartArt, etc.E.g., bitmap graphics, WordArt, shapes charts, SmartArt, etc. Format graphic objects with lines, colors, and other effects using tools on Format tabFormat graphic objects with lines, colors, and other effects using tools on Format tab