MyFloridaMarketPlace MyFloridaMarketPlace Icons Job Aid Revised Date: 12/17/03

2 MyFloridaMarketPlace Icons The ‘Contract’ symbol means that this item is on contract; click the icon to view the contract. IconDescription The ‘Recycle’ symbol means that the item is at least partially composed of recycled material. The ‘Vendor designation’ symbol is used to identify vendors in the MyFloridaMarketPlace system. For example, “D” designates a minority business (federal). The ‘Shopping cart’ symbol can be used to view the items added to the requisitions. The ‘Help’ button (located at the top right hand corner of your screen) also provides a detailed list and explanation of additional buttons in MyFloridaMarketPlace. Just click on ‘Help,’ and then scroll down to the category called ‘Buttons.’ From there, click on the ‘Ariba Logo’ link to see a full list.

3 MyFloridaMarketPlace Icons IconDescription The Invalid Entry icon indicates that the information you entered is invalid. You must correct an invalid entry before you can submit the request for approval. The Error icon indicates that an error has occurred. You must correct the error before you can submit the request for approval. The Violation icon identifies an exception has been generated as a result of the three-way match for invoice reconciliations. This icon will appear for quantity and price exceptions. The Collapse icon indicates that more information may be available, but is currently hidden from view. Click the icon to expand the area and display the additional information (when it exists). The Expand icon indicates that you can hide the information that's currently being displayed. Click the icon to collapse the area and hide the additional information (when it exists).

4 IconDescription By clicking on the Toggle Tips button in the Menu Bar, you can display toggle tips for each page. Toggle Tips will appear at the top of each page in the system and they are identified by this icon. Toggle Tips provide users with a brief description of each page in the system. You will see the Additional Choices button next to all dropdown box fields in the system. By clicking the Additional Choices button, you are taken to a search page where you have the ability to search for something to populate that particular field. You will see the Calendar button next to all date fields in the system. By clicking on the Calendar button, you may navigate through a calendar to select the date to populate that particular date field. The Columns icon will only be seen in Sourcing. If you see this icon on a page, you may click on it to display additional columns of information or remove columns of information displayed on the page. The Market Basket icon will only be seen in Sourcing. This icon means that items have been grouped together in a Sourcing event and those items will be priced as a group instead of individually. MyFloridaMarketPlace Icons

5 MyFloridaMarketPlace Request Icons IconDescription You create a purchase requisition to purchase one or more items. You can add items to a requisition using the Catalog, Non-Catalog or a Master Agreement. A direct order/purchase order is generated after a purchase requisition has been fully approved. One or more direct orders may be electronically transmitted to the supplier. A Master Agreement is generated once the Master Agreement Request has been approved. The resulting master agreement may require releases (purchase orders) or allow invoicing to be paid without a release. A Master Agreement Request can be created to track the spend for a specific supplier. The spend for each supplier may be tracked at the Supplier, Commodity or Item level. A Master Agreement Source Request may be created for items) which require a formal solicitation (over $25,000).

6 MyFloridaMarketPlace Request Icons IconDescription If a user submits a requisition for approval which contains a non-catalog item that requires a formal solicitation. Purchasing Agents can initiate the source request and formally source the line item via the Ariba Sourcing tool. An Invoice eForm allows a user to enter the information from a paper invoice into Ariba Buyer to create an electronic invoice. Users submit a user profile request to update information within their user profile. Information such as name, address, supervisor and default Ship To, Bill To and Organization Code may be submitted by the user to their supervisor for approval. The following requests use this icon: Invoices, Invoice Payments, Address Maintenance, User Maintenance, Password Change, IRS Levy Payment, Delete Disbursements, FLAIR Login Information, and Release Encumbrance.

7 Requisition Line Items Icons IconDescription Catalog - The catalogs in Ariba Buyer contain an organized descriptive list of goods or services on Statewide Term Contract made available to potential buyers. A catalog usually includes descriptive information or illustrations and contains items from a variety of vendors, merged together. Non-Catalog - A non-catalog item is an item not listed in the local catalog nor the Punch-out remote Internet catalog. The user must manually enter the detail information for the desired item that is not located in the catalogs. Punch-Out - MyFloridaMarketPlace allows users to punch out of the system to the Web site of a vendor and purchase items directly from that web site, even if the items are not loaded directly into the catalogs of the MyFloridaMarketPlace system. Note: A non-catalog line item that has been sourced whether informally via an eQuote or formally via a Sourcing event, will have this line item icon once awarded to a supplier.

8 Approval Flow Icons The Pending icon appears in the approval flow diagram, and indicates that the associated person still needs to review and approve the request. IconDescription The Active Approver icon appears in the approval flow diagram, and indicates that the associated person is currently reviewing the request for approval. The Optional icon appears in the approval flow diagram, and indicates that the associated person's approval is optional for the request. Typically, optional approvers are added by the Requester. Optional Approvers are also referred to as a Watchers in MyFloridaMarketPlace. The Approved icon appears in the approval flow diagram, and indicates that the associated person has approved the request. The Denied icon appears in the approval flow diagram, and indicates that the associated person has denied the request.