Active for Life Online Worksite Physical Activity Program Program Training: Program Director Role

2 What is Active for Life? Active for Life Online is a 10-week program designed to promote health awareness and physical activity at the workplace. Team approach allows Teammates, Team Captains, and Directors provide encouragement to succeed Based on the Stage of Change Theory and the ACS Physical Activity Guidelines

3 Adopt a physically active lifestyle Adults: Be at least moderately active for 30 minutes or more on 5 or more days of the week 45 minutes or more of moderate-to-vigorous activity on 5 or more days of the week may further enhance reductions in the risk of breast and colon cancer Maintain a healthful weight throughout life Active for Life Promotes ACS Guidelines for Physical Activity:

4 Moderate activity offers health benefits (i.e. Stronger heart muscle, low blood pressure and cholesterol) Different participants have different needs Everyone has the opportunity to participate Something is better than nothing What is Moderate Activity? Anything that makes you breathe as hard as you would during a brisk walk Walking one mile in 15 to 20 minutes What is Moderate Activity? Why Moderate Activity? Brisk walkingMoppingDancing Raking the lawnSoftballPushing the lawn mower VolleyballJoggingPlaying doubles tennis DiggingSwimming lapsScrubbing floors YogaTai-Chi Examples of Moderate Activity

5 What Works? Key elements of an effective physical activity program, according to the Task Force on Community Preventive Services: Social support in community settings including worksites for supporting new healthy behavior: “buddy” systems, making a “contract” with others to reach certain levels of physical activity, organizing exercise groups for companionship and support Setting goals for physical activity and self-monitoring of progress toward goals Flexibility for individual adaptation : allowing participants to set their own goals and choose the type(s) of physical activity to undertake based on their own level of physical ability and other personal circumstances SOURCE: The Guide to Community Preventive Services (

6 Why Active for Life? Key elements of an effective physical activity program: Social Support Setting Goals & Self- Monitoring Individual Adaptation

7 Why Active for Life? It’s Effective Effectiveness of AFL to increase activity: 30-40% increase in time spent being active 20-25% increase in proportion of participants meeting recommended physical activity guidelines At baseline, 1/4 of participants were not active at all. The biggest changes were employees who went from inactive or seldom active (24% at baseline) to meeting recommended physical activity guidelines (93% at 10 week follow-up). SOURCE: Active for Life: An Evaluation of a Worksite-based Physical Activity Program. Beverly B. Green MD, MPH; Allen Cheadle, PhD; Adam S. Pellegrini; Jeffrey R. Harris, MD, MPH, MBA; 8/11/05. Group Health Cooperative is a nonprofit health care system based in Seattle, Washington. Group Health employs about 8,300 staff including doctors, nurses, administrators, and facilities personnel. Among the 9 participating worksites in the AFL study, seven were clinics and two were hospitals.

8 ROLES & RESPONSIBILITIES

9 View of Roles within AFL Online Executive Director Prog Dir Team Cap Participant Team Cap Participant Prog Dir Team Cap Participant Team Cap Participant Prog Dir Team Cap Participant Team Cap Participant

10 Brief overview of the AFL Roles Executive Director (ED) – highest role in the AFL program; oversees the campaign and guides the Program Directors. Program Director (PD) – manages the AFL program and assumes the role of the ED if the role is not utilized, recruits Team Captains, coordinates kick-off, midpoint and final campaign rallying activities/events/messages. Team Captain (TC) – responsible for providing program information and support directly to the Participants Participant – responsible for logging points, participating in the program activities and encouraging other team members

11 User Guides – Detailed Role Overviews Manuals developed for each AFL user role Provides step-by-step instructions for each AFL user role to register for AFL AFL User Guides provided by the Executive Director following this training/orientation

12 GETTING STARTED AFL REGISTRATION PROCESSES

13 Invitation link is a graphic link A text hyperlink is also included in case users have disabled or are unable to view graphics in their program Accept Invitation from Executive Director

14 AFL crosschecks addresses with user database, then determines which invitation to send. Registration: First Time Users

15 AFL crosschecks addresses with user database, then determines which invitation to send. Registration: Returning Users

16 Registration – Campaign Details

17 Program Director Next Steps Website Overview Team Captains/Participants Invitations Program News

18 Website Overview Participant Landing Page - the Points Log Screen

19 Website Overview Program Tools – When you need do something or find out how to do it.

20 Website Overview Reports – Keep an Eye on the Campaign

21 Inviting Team Captains & Participants Users go to Campaign Tools to send invitations Type invitees’ addresses or copy and paste list (separate each address with a comma) Click button to send invitations

22 Program News – Keep Everyone Informed and Involved

23 How to Access Active for Life Once a Participant is Registered

24 Fightcancer.org After initial registration, participants will first need to login to fightcancer.org prior to AFL login; At this page, participants enter company specific password.

25 Active for Life Login Encourage participants to make note of the username and password they use at registration as it will ease process of troubleshooting down the road.

26 TROUBLESHOOTING

27 Computer Configuration Issue ‘ User’s Application Corrupts Registration URL The URL contains information about the role of the participant, team captain or member, and which team they belong to. Some platforms block the information from being passed to the AFL System. Without this information, the system doesn't know where to put the registrant and cannot complete the registration process. In most cases, this issue causes the AFL system to default to the FightCancer.org login screen. Solution - Instead of clicking on the URL while inside the , copy and paste it into an internet explorer browser before activating it

28 Computer Configuration Issue ‘ Registration URL Arrives Fragmented in Invitation Some systems chop the URL in half when the comes in, and unfortunately only the first half is underlined and looks like a URL. It is very easy to miss the rest of it because it is on the next line (sometimes there is also a blank line between the two pieces) and is not underlined. A good way to spot that the URL has been broken in half is that the first half ends in "asp" or "asp?” This is NOT what the URL should end with - it should end with a bunch of numbers and letters. This problem usually causes the registrant to get a "system not available" type of error message. Solution – Delete the blanks between the two pieces to merge them back together before activating.

29 Computer Configuration Issue Pop-Up Blocker Interferes with Online Registration Process The registration information is captured through a series of WebPages, and sometimes the blockers will not allow the next page to come up. This problem also usually causes the registrant to get a "system not available" type of error message. Solution – To check and make sure the blocker is off, click on "Tools" on the IE browser toolbar and hover over "Pop-up Blocker". An option will appear to the right that indicates whether you can turn the blocker on or off, depending on whether it was on or not originally. We want it to say "Turn On Pop-up Blocker".

30 Reporting Problems - Information Needed Without enough info, we’re troubleshooting in the dark. Helpful Information to include when reporting a problem: User’s name as entered in AFL User’s password as entered in AFL User’s address Company name Team name (if applicable) Description of issue/problem Steps taken that resulted in problem The exact error message or a screenshot Upfront info makes troubleshooting easier and faster!

31 Troubleshooting Contacts: Executive Director – Doug Spohn ACS Tech Support – Kirk Hinds “Contact Us” Link on Web Pages / /

32 ‘Contact Us’ button Available on every web page of FC.org and AFL

33 THANK YOU!!