School Level Administrator Training Arkansas StudentGPS Dashboards & Arkansas Student Intervention System (ASIS) School Level Administrator Training Arkansas Department of Education

About the Dashboards

Arkansas Stakeholder Engagement Sessions Stakeholders across the state were invited to provide feedback into the development of the Arkansas StudentGPS Dashboards ~525 stakeholders provided detailed feedback In-person workshop sessions were held at various locations across the state Northwest Wilbur D. Mills Southwest Arch Ford Jonesboro Webinars & Survey for participants unable to attend Northwest Co-op Farmington Jonesboro School District Wilbur D. Mills Co-op, Beebe Engaging with stakeholders to gather their input is a critical component in the design and development of new systems; Overview- The engagement meetings consist of holding in-person sessions and online demo and survey, all designed to capture feedback from relevant stakeholders. Meetings were targeted towards a range of end-users, including teachers, principals and district administrators, to provide differentiated feedback to guide the development process The feedback from actual users is reviewed and prioritized for incorporation Goals- The goals for the stakeholder meetings were to ensure that all participants: Understood the ADE vision Identified their own wants, needs, and requirements Felt confident that their opinions matter, were heard, and will continue to be welcome throughout the development process Arch Ford Co-op Southwest Co-op, Hope

Frequently Questions About the Dashboards

Why Should Our District Use StudentGPS? Student Demographic Information Transcript Grades & Credits Student Growth Percentile Attendance Discipline State & Local Assessments Updated Nightly We often hear from districts concerning why they should use StudentGPS and what benefit their teachers will have from using the dashboards. We understand much of the data that is currently available within StudentGPS is available in other places. However, we also heard through the stakeholder engagement sessions that educators across the state were consistent in telling us they wanted 1 system where the could go and get all the information they need. So, instead of spending time trying to locate the data from various systems, educators have everything they need in one simple location. The dashboards use the same login information as teachers already use for the Teacher Access Center, so teachers are already familiar with their logins. Also, since the dashboards are updated nightly, there’s no additional data required to be entered. It’s already available for them

Where Does the Information Come From?

How much does StudentGPS cost? There is no cost nor will there ever be a cost for the districts. We have been lucky enough to secure a significant amount of grant funding for the first two phases of development

Introduction to StudentGPS There is no cost nor will there ever be a cost for the districts. We have been lucky enough to secure a significant amount of grant funding for the first two phases of development https://adedata.arkansas.gov/sgps/videos/StudentGPS/

Dashboard Basic Feature Walk-Through

Student Information Parent/Guardian Information Emergency Contacts Transportation Information Medical Alerts Academic Information Grade Level Expected Graduation Year Curriculum Plan GPA Program Status 504 Gifted/Talented Bilingual Program Other Student Information TAGG Homeless Migrant Retained A student level dashboard includes the student’s photo, parent/guardian information, program status that a student may have, as well as information concerning their curriculum plan, GPA,

        Academic Dashboard Overview Attendance & Discipline State Assessments Local Assessments Grades & Credits Advanced Academics College & Career Readiness Interventions        

                Academic Dashboard Overview Attendance & Discipline State Assessments Local Assessments Grades & Credits Advanced Academics College & Career Readiness Interventions              Hover over capability to see absence detail (why it was excused/unexcused)   

        Academic Dashboard Overview Attendance & Discipline State Assessments Local Assessments Grades & Credits Advanced Academics College & Career Readiness Interventions        

        Academic Dashboard Overview Attendance & Discipline State Assessments Local Assessments Grades & Credits Advanced Academics College & Career Readiness Interventions        

        Academic Dashboard Overview Attendance & Discipline State Assessments Local Assessments Grades & Credits Advanced Academics College & Career Readiness Interventions        

        Academic Dashboard Overview Attendance & Discipline State Assessments Local Assessments Grades & Credits Advanced Academics College & Career Readiness Interventions        

        Academic Dashboard Overview Attendance & Discipline State Assessments Local Assessments Grades & Credits Advanced Academics College & Career Readiness Interventions        

        Academic Dashboard Overview Attendance & Discipline State Assessments Local Assessments Grades & Credits Advanced Academics College & Career Readiness Interventions        

Basic Navigation for the Dashboards

School Level Landing Page School Name and Logo will be displayed here School administrators will land on the ‘Overview’ page and can go to the ‘School Information’ tab to navigate to student lists. This is a campus level employees landing page (administrators, counselors, interventionists, or any other contributing professional that has access across grades) School Administrators have the ability to view information for the entire school including: School Information Academic Dashboard Set Goals View Teacher’s Pages School Wide Goals Progress Address Areas of Concern Legend for Icons and Metric Explanations

Dashboard Demonstration

Demo Objectives Upon completion of this training you will be able to: Access the demo site Customize your view Change the data view Create, access, and edit dynamic lists Enter local assessment data Create, access, and edit watch lists Use the search function Submit a support ticket Login to the StudentGPS dashboard

Logging in to the StudentGPS Demo Site This is an anonymized data set for demonstration and training purposes. Open Internet Explorer or Firefox browser Go to https://adeedfidemo.arkansas.gov/ Log In for School Level Administrators: Username: ElemAdmin OR HSAdmin Password: adetraining

Customize View

How to Customize View 1. Click on the ‘Student Information’ tab and then select the ‘Students by Grade’ tab.

How to Customize View 2. Click on ‘Customize View.’ By clicking on the white heading text in a column you can sort lowest to highest. Click again to sort highest to lowest. Notice the Scroll Bars on the right side and bottom of the window to allow access to additional information.

How to Customize View 3. Click on the ‘See More Data’ button.

How to Customize View 4. Columns will populate for all available metrics. You can click the box below the metric to add it or deselect the box to remove it. For this exercise check the ‘Days Absent Current Semester’. Then click the ‘Save Columns’ button to retain this newly selected column in your default view. It is essential to note that all columns/metrics can be added or removed at any time by following these steps. The metric is never permanently lost, only selected (displayed) or unselected (hidden).

Create a Dynamic List

Create a Dynamic List 1. Click on the ‘Customize View’ button. Dynamic List will populate a list of students based on the criteria selected. Users can be alerted via email when a student is added or drops off the list. Examples Attendance Interventions Grades Create A Dynamic List Dynamic List will populate a list of students based on the criteria selected. The teacher can be alerted via email when a student is added or drops off the list. Examples Attendance Interventions Grades

Create a Dynamic List 2. Select the ‘Create Dynamic List’ button.

Create a Dynamic List 3. Select the checkbox for ‘TAGG designation’ under the ‘Student Information Tab’. Then choose the ‘Attendance & Discipline’ tab to enter more than 3 days absent.

Create a Dynamic List 4. Now click the ‘Settings’ tab. You will see a box you can check under the ‘Filtered List Notifications’ heading. Check the box next to ‘Notify me when the list of students changes’ and you will then receive an email each time there is a change made to the dynamic list.

Create a Dynamic List 5. Now click ‘Change Name’ and enter a name for your Dynamic List. After entering a name for your list be sure to click ‘Save’.

Access a Dynamic List

Access a Dynamic List 1. To access your Dynamic Lists click the School Information tab and then click the ‘My Student Lists’ tab.

Access a Dynamic List 2. Select the dynamic list you would like to work with from the dropdown menu and your list will automatically populate.

Edit/Modify a Dynamic List

Edit/Modify a Dynamic List 1. To change the filters within a Dynamic List, you must first click ‘Customize View’ while you are in a Dynamic List. Then you will select ‘Show Dynamic List’. This will bring up the filter selection screen.

Edit/Modify a Dynamic List 2. Once the filter selection screen comes up you can modify the criteria for the list by selecting or unselecting filters, which will modify the results. Be sure to save all changes.

Edit/Modify a Dynamic List 3. You can modify the criteria for the list by selecting or unselecting filters, which will modify the results. Once you have made your desired changes, select ‘Save’.

Local Assessment Upload

Local Assessment Upload Feature Educators can enter data for the following assessments directly into the dashboards: DIBELS 6th DIBELS Next DSA DRA STAR 1. To access the Local Assessment Upload you must need to click the ‘School Information’ tab and then select the ‘School List’ tab.

Local Assessment Upload Feature 2. This will populate the list of every school in your district. For this exercise scroll down to the Elementary School heading and select the ‘Teachers’ link to the right of Blue Elementary School. This will generate a list of all teachers for the Blue Elementary School. Now select the teacher ‘July Bulat’.

Local Assessment Upload Feature 3. On the Teacher Landing Page, there will be two tabs. Select ‘Local Assessment Upload’ to upload data. Then you can select a section, the date and time of the assessment, and the assessment type. You can also see previously stored assessments.

Local Assessment Upload Feature 4. Once you have selected the assessment and entered the assessment details, you will then see the template for the assessment. There are additional filters located in the upper right hand corner that will allow you to select specific students and data fields. Changes must be saved by clicking the save button located in the bottom right corner.

Local Assessment Upload Results Page The data entered utilizing this feature will be displayed down the strand level and will roll-up to the classroom and school level. The illustration below depicts the strand level presentation of the data.

Search for Information

Search for Information The search field allows you to locate students. If you have access to more than one campus, use the search field to find that campus page. If you have access to teachers, you may search for them as well. This exercise demonstrates how to search for a student to view his/her basic information, academic dashboard, and transcript page. 1. Type a name in the Search box. For this exercise type “R” and hit enter. 2. All results for that letter/name will populate in a results list.

Search for Information 3. Using the scroll bar on the right side of the display column, scroll down and select ‘Rolanda R. Budhram’. Click on a name to see the student’s basic information and parent contact information (‘Student Information’), academic and attendance data (‘Academic Dashboard’), and course history (‘Transcript’).

Create a Watch List

Create a Watch List 1. On the Blue Elementary School page click on the ‘School Information’ tab and then the ‘Students by Grade’ tab. Under the Students by Grade heading select ‘2nd Grade’ from the dropdown menu. The Watch List feature in the StudentGPS Dashboard allows you to monitor the performance of select students and can serve as an early warning system. Popular uses include monitoring effectiveness of interventions, monitoring specific programs, and the progress of performance indicator metrics.

Create a Watch List 2. Click on the column header for ‘ITBS Standard Score Reading Total’ to display students with low performance at the top. Then click on ‘Customize View.’

Create a Watch List 3. Click on ‘Create or Add to Watch List.’

Create a Watch List 4. Click the box to the left to add students that did not score at least 130 in the ITBS Standard Score Reading Total and then click ‘Add selected students to the watch list.’

Create a Watch List 5. Name the Watch List. We have chosen the name ‘ITBS Reading – 2nd Grade’ Once named, click ‘OK.’

Create a Watch List 6. Now the Watch List will appear under the Student List dropdown menu.

Create a Watch List 7. To delete students from the Watch List, rename the list, or delete the list, click ‘Customize View’ and ‘Edit Watch List.’

Create a Watch List 8. With the Edit Watch List function, you can select/deselect the box next to the student name to add and remove. Select your desired edit, make changes, and select ‘OK’ when prompted. If you do not wish to change your watch list, click ‘Cancel.’

Create a Support Ticket

Create a Support Ticket Click in the yellow ‘Support’ button on the top right corner of the page. Then complete the ‘Submit Request’ form. If the issue is regarding a student profile be sure to include the student name, ID #, and a description of the issue, including the metric name and expected result – providing more information results in better and quicker resolution of the issue.

Logging in to the StudentGPS Site Open Internet Explorer or Firefox browser Go to https://adeedfi.arkansas.gov Log In with your Username & Password Your ‘Username’ will be the first four digits of your LEA + first initial + last name (i.e., 4401APerry) This will be your eSchool (TAC) username and password.

StudentGPS Resources https://adedata.arkansas.gov/sgps/Resources.aspx

Arkansas Student Intervention System (ASIS)

Arkansas Student Intervention System (ASIS) Enables educators to create Academic Improvement Plans and Intensive Reading Interventions for students. Educators can also generate Student Academic Reports (SAR) for students. Benefits Free for all districts Web-based (Educators can access from anywhere with internet access) Easy, convenient way to create/edit interventions for students Customizable interventions depending on student needs Print to PDF (includes signature line for parent/guardians) Integrates with StudentGPS The Arkansas Student Intervention System (ASIS) was developed from stakeholder feedback across the state. Educators requested a user-friendly, web-based program for developing Academic Improvement Plans (AIP) and Intensive Reading Interventions (IRI).

Teacher Homepage

Intensive Reading Intervention (IRI)

Intensive Reading Intervention (IRI) Educators can complete the IRI by selecting the areas already identified or they have the flexibility add services to the IRI.

Academic Improvement Plan (AIP) AIPs can be created for any student in the following areas: Literacy Mathematics Science Add any assessments directly into the AIP Track Intervention History

Student Academic Report (SAR) Educators can generate a SAR for any student at anytime throughout the year. Student Demographic Information Assessments Grades Attendance & Tardies Discipline

Interventions Tab Local Assessments and the Interventions tab will be available in StudentGPS if using ASIS.

RTI chart displays student progress and changes made to interventions. Interventions Tab RTI chart displays student progress and changes made to interventions.

Logging in to the ASIS Demo Site This is an anonymized data set for demonstration and training purposes. Open Internet Explorer or Firefox browser Go to http://adeasis.arkansas.gov/demo Log In for School Level Administrators : Username: 8008ldehaven Password: adetraining

Logging in to the ASIS Site Open Internet Explorer or Firefox browser Go to https://adeasis.arkansas.gov/ Log In with your Username & Password Your ‘Username’ will be the first four digits of your LEA + first initial + last name (i.e., 4401APerry) This will be your eSchool (TAC) username and password.

Key Considerations for the Dashboards ADE is committed to continuous improvement of the dashboards – your feedback is vital to this improvement process. Relevance of the dashboard metrics depends on the timeliness and accuracy of available data - the majority of which is from eSchoolPlus. Verifying in eSchoolPlus should always be the first step in support. Some data is not currently available - historical results will accumulate over time as implementation moves forward.

ASIS Resources https://adedata.arkansas.gov/asis/Resources.aspx