B ALTIMORE C ITY P UBLIC S CHOOLS 1 Online Performance Management System Overview: BTU Employees November 2013

B ALTIMORE C ITY P UBLIC S CHOOLS Session Objectives By the end of the session participants will:  Understand the OPMS evaluation system  Identify key dates in the PBES Evaluation Process  Examine the plans and evaluation forms for SY

B ALTIMORE C ITY P UBLIC S CHOOLS What is OPMS? The Online Performance Management System (OPMS) is an electronic platform that allows school leaders and teachers to engage in the performance evaluation process. OPMS will facilitate electronic correspondence between school leaders and their staff members, and create intentional connections between performance evaluations and professional growth. BTU employees are evaluated in the OPMS system. The employees’ job title determines which plan their will receive. OPMS can be accessed through Employee Self Service  / /147 3

B ALTIMORE C ITY P UBLIC S CHOOLS Evaluation Tasks and Plans Each BTU employee will have an evaluation plan.  Plan- A collection of tasks that must be completed. Each plan has a set number of tasks that must be completed.  Task- An evaluation form. 4

B ALTIMORE C ITY P UBLIC S CHOOLS Evaluation Cycle- Classroom Teacher Based on the Teacher Effectiveness Evaluation, there are two plans for classroom teachers.  BTU Classroom Teacher Plan SY  BTU Professional Expectations SY st Formal Observation Midyear Performance Review Report Pre-Observation Conference 2nd Formal Observation Professional Responsibilities Annual Effectiveness Evaluation Pre-Observation Conference

B ALTIMORE C ITY P UBLIC S CHOOLS Evaluation Cycle- Teacher Level Staff and Other BTU Groups Based on the Performance Based Evaluation System (PBES), there are two evaluation cycles each year:  Cycle 1  August-January 15 th  Cycle 2  January 16 th – One week before the teacher’s last day of work. 6 1 st Formal Observation/ Input Form Performance/Mid- Year Review 2 nd Formal Observation/Input Annual Evaluation

B ALTIMORE C ITY P UBLIC S CHOOLS Evaluation Task Status Throughout the evaluation cycle the task status will change depending on where the evaluation is in the system.  Planned  The evaluation is in the supervisor’s queue. The supervisor must take action.  The evaluation has not been initiated. All tasks begin as “planned”.  Transferred to Appraisee  The evaluation is in the employee’s queue. The employee must take action.  The task has been completed by the supervisor. It has been sent to the employee to be reviewed, commented on, and returned to the supervisor. 7

B ALTIMORE C ITY P UBLIC S CHOOLS Evaluation Task Status  On-going with Main Appraiser  The evaluation is in the supervisor’s queue. The supervisor must take action.  The evaluation has been opened by the supervisor but is not finished.  The evaluation has been reviewed by the employee and has been sent back to the supervisor’s queue. It is ready to be completed.  Completed  The evaluation is saved in the system. Both the supervisor and employee can see the completed form in the task section of the dashboard.  The task has been closed. 8

B ALTIMORE C ITY P UBLIC S CHOOLS Evaluation Timeline 9 SY BTU Evaluation Dates Staff Review of Evaluation Process By September 30 th Initial Planning Conference By October 15 th 1 st Formal Observation By December 2 nd ** Note: On page 10 of the PBES Handbook, it states that "If any due date falls on a non-work day, the due date is the next day." Midyear Performance ReviewBy January 15 th 2 nd Formal ObservationBy April 1 st Professional Responsibilities *Classroom teachers only By April 1 st Not Effective/ Unsatisfactory Annual Evaluation Notice By May 1 st *Not Effective rating applies to classroom teachers only Annual EvaluationBy one week before teacher’s last day of work

B ALTIMORE C ITY P UBLIC S CHOOLS BTU Evaluation Handbooks 10 OPMS PlanGuidebook BTU: Classroom Teachers Plan SY 13-14Teacher Effectiveness Evaluation PBES Cycle 1: Other Teacher Level Staff SY PBES Cycle 1: Other Teacher Level Staff SY (not active) Performance Based Evaluation System (PBES) PBES Cycle 1: Related Service Providers SY PBES Cycle 1: Related Service Providers SY (not active) Performance Based Evaluation System (PBES)

B ALTIMORE C ITY P UBLIC S CHOOLS Evaluation Document Overview- Teachers Evaluation TaskFormLocation Initial Planning Conference PBES Initial Planning Conference PBES Individual Development Plan (IDP) Hard copy 1 st Formal Observation 1.PBES Pre-observation Conference 2.Formal Observation - Instructional Framework OPMS Midyear Performance Review Report NAOPMS (not active) 2 nd Formal Observation 1.PBES Pre-observation Conference 2.Formal Observation - Instructional Framework OPMS Professional Expectations OPMS (not active) 3 rd Formal Observation (Optional) 1.PBES Pre-observation Conference 2.Formal Observation - Instructional Framework OPMS (not active) Teacher Effectiveness Annual Evaluation Report NAOPMS (not active) 11

B ALTIMORE C ITY P UBLIC S CHOOLS OPMS- Classroom Teacher Dashboard 12 NOTE: All classroom teacher formal observation are grouped together.

B ALTIMORE C ITY P UBLIC S CHOOLS Evaluation Document Overview- Other Teachers Level Staff Evaluation TaskFormLocation Initial Planning Conference PBES Initial Planning Conference PBES Individual Development Plan (IDP) Hard copy 1 st Formal Observation Formal Observation Report- Teacher Level Staff BTU Full Time Mentors Input BTU Guidance Counselors Input BTU IEP Instructional Associates Input OPMS Midyear Performance Review Performance Review – Teacher Level Staff Performance Review Full Time Mentors Performance Review - Guidance Counselors Performance Review - IEP Instructional Associates OPMS 2 nd Formal Observation Formal Observation Report- Teacher Level Staff BTU Full Time Mentors Input BTU Guidance Counselors Input BTU IEP Instructional Associates Input OPMS (not active) Annual Evaluation Annual Evaluation Report OPMS (not active) 13

B ALTIMORE C ITY P UBLIC S CHOOLS OPMS- Other Teacher Level Staff Dashboard 14 Ed. Associate 10/12 month Facilitator (BTU) Teacher Mentor 10/12 month Teacher- Staff Developer Librarians

B ALTIMORE C ITY P UBLIC S CHOOLS Evaluation Document Overview- Related Service Providers Evaluation Task FormLocation Initial Planning Conference PBES Individual Development Plan (IDP) Hard copy 1 st Formal Observation BTU Clinical Service Providers Input OPMS Midyear Performance Review Performance Review – Social Workers Performance Review- Clinical Service Providers OPMS 2 nd Formal Observation BTU Clinical Service Providers Input OPMS (not active) Annual Evaluation Annual Evaluation Report OPMS (not active) 15 **NOTE: THE RSP PLAN ONLY APPEARS FOR CENTRAL OFFICE SUPERVISORS.

B ALTIMORE C ITY P UBLIC S CHOOLS OPMS- Related Service Providers Dashboard The related service provider plan will only appear for their Central office supervisors. If school leaders would like to provide input the Central office supervisor can transfer the document to the school leader or a soft copy of the input form.  Input forms found in PBES. 16

B ALTIMORE C ITY P UBLIC S CHOOLS Next Steps…. Visit the Human Capital Evaluations webpage Review the Instructional Framework Review the Effectiveness website (Classroom Teachers) Access OPMS via the Employee Resource Portal (ERP) Questions? Contact the Office of Human Capital Phone