Managing the Diverse Workforce Presented by: Saad Ahmed Khan Muhammad Daniyal Khwaja Zeeshan Iqbal Owais Adil 1

Agenda Introduction to diversity or diverse workforce The distinction between affirmative action and managing diversity How companies can gain a competitive edge by effectively managing diversity What challenges a company is likely to encounter with a diverse workforce How an organization can take steps to cultivate diversity 2

Diversity: A Brief Introduction Managing diversity understanding and appreciating employee differences to build a more effective and profitable organization recognizing the characteristics common to specific groups of employees while dealing with such employees as individuals and supporting, nurturing, and utilizing their differences to the organization’s advantage 3

Diversity Today Diversity broad term used to refer to all kinds of differences race, age, sex, religion, attitudes, physical abilities, life interests, expectations, flexibility, aggressiveness, extroversion members of different groups share common values, attitudes, and perceptions there is still much diversity within each group 4

Components Of A Diversified Workforce Other Religious affiliation Veteran status Sexual orientation Expectations and values Lifestyle Skill level Educational level Economic class Workstyle Function and/or position within the company Age Gender Physically and mentally disabled Racial and ethnic minorities in the United States Immigrants Workforce Diversity 5

Managing Diversity Versus Affirmative Action Affirmative action (AA) instituted to curb discrimination and correct the past exclusion of women and minorities from U.S. organizations reverse discrimination exists when qualified white males are passed over for employment opportunities Managing diversity means moving beyond legislated mandates to embrace a proactive business philosophy that values differences eliminates barriers that hinder attainment of full potential 6

Managing Diversity Versus Affirmative Action (cont.) Competitive advantage through diversity original impetus to diversity workforces was social responsibility and legal necessity today, many organizations are also approaching diversity from a more practical, business-oriented perspective Ability to attract and retain motivated employees companies with reputation for diversity have competitive advantage in the labor market companies will be sought out by most qualified employees employees who believe that their differences are valued may become more loyal, productive, and committed 7

Managing Diversity Versus Affirmative Action (cont.) Competitive advantage through diversity (cont.) Better perspective of a differentiated market as the composition of the American workforce changes, so does the customer base of these companies –diverse customers may prefer to patronize such organizations a multicultural workforce can provide a company with greater knowledge of the preferences and consuming habits of this diversified marketplace Ability to leverage creativity and innovation in problem solving people from different backgrounds hold different perspectives diverse work groups are freer to deviate from traditional approaches 8

Managing Diversity Versus Affirmative Action (cont.) Competitive advantage through diversity (cont.) Enhancement of organizational flexibility managing diversity requires a corporate culture that tolerates different styles and approaches Challenges of a diverse workforce Lower cohesiveness - lack of similarity in culture causes diverse groups to be less cohesive Communication problems - most common negative effect diversity increases errors and misunderstandings 9

Managing Diversity Versus Affirmative Action (cont.) Challenges of a diverse workforce (cont.) Mistrust and tension - mistrust and misunderstanding of those who are different because of a lack of contact and low familiarity Stereotyping - inappropriately stereotype their “different” colleagues rather than accurately perceiving and evaluating those individuals’ contributions, capabilities, aspirations, and motivations stereotypes affect how people are treated 10

Multicultural Organizations Monolithic organizations an organization that has a low degree of integration employs few women, minorities, or other groups that differ from the majority –low minority employees must adopt the norms of the majority has a highly homogeneous employee population Pluralistic organizations have a more diverse employee population use an affirmative action approach to managing diversity some acceptance of minorities into the informal network much less discrimination and less prejudice 11

Multicultural Organizations (cont.) Multicultural organization values cultural diversity and seeks to utilize and encourage it fully integrate gender, racial, and minority group members both formally and informally absence of prejudice and discrimination low levels of intergroup conflict synergistic environment all members contribute to their maximum potential and the advantages of diversity can be fully realized 12

How Organizations Can Cultivate A Diverse Workforce Top management leadership and commitment top management support is critical incorporate organization’s attitudes toward diversity into the corporate mission statement, strategic plans, and objectives establish corporate offices or committees to coordinate the companywide diversity effort that provides feedback to top management minority advisory groups or task forces to monitor organizational policies, practices, and attitudes assess program impact on diverse groups provide feedback and suggestions to top management 13

How Organizations Can Cultivate A Diverse Workforce (cont.) Organizational assessment establish an ongoing assessment of the organization’s workforce, culture, policies, and practices identify problem areas make recommendations where changes are needed corporate values and norms should be identified and critically evaluated regarding their necessity and their impact on the diverse workforce 14

How Organizations Can Cultivate A Diverse Workforce (cont.) Attracting employees Recruitment - a company’s image can be a strong recruiting tool a reputation for hiring and promoting all types of people can be a competitive advantage many minorities and economically disadvantaged people are physically isolated from job opportunities –companies can bring information about job opportunities to the source of labor –companies can transport labor to the jobs 15

How Organizations Can Cultivate A Diverse Workforce (cont.) Attracting employees (cont.) Accommodating work and family needs corporate work and family policies are now one of the most important recruiting tools providing child care leads to: –decreased turnover and absenteeism –improved morale concerns for dual-career couples expressed by: – limiting relocation requirements –provide job search assistance to relocated spouses 16

How Organizations Can Cultivate A Diverse Workforce (cont.) Attracting employees (cont.) Alternative work arrangements offer flexible work schedules and arrangements –compressed workweeks –job sharing - two part-time workers share one full- time job –teleworking - working from home –telecommuting - working from home via computer hookup to the main worksite 17

How Organizations Can Cultivate A Diverse Workforce (cont.) Diversity training attempt to identify and reduce hidden biases and develop skills needed to effectively manage a diversified workforce Awareness building - to increase awareness of the meaning and importance of valuing diversity sensitize employees to assumptions they make about others become familiar with stereotypes and cultural differences become familiar with organizational barriers that inhibit the full contributions of all employees teach the unwritten “rules” or cultural values to those who need to know them 18

How Organizations Can Cultivate A Diverse Workforce (cont.) Diversity training (cont.) Skill building - designed to allow all employees to develop the skills they need to deal effectively with one another and customers in a diverse environment most of the skills taught are interpersonal develop personal action plans before they leave the program experiential exercises and videotapes often are used Retaining employees Support groups - form minority networks to promote information exchange and social support provide emotional and career support help diverse employees understand work norms and cultures 19

How Organizations Can Cultivate A Diverse Workforce (cont.) Retaining employees (cont.) Mentoring - higher-level managers help ensure that high-potential people are introduced to top management and socialized into the norms and values of the organization help diverse employees enter the informal network Career development and promotion - establish teams to evaluate the career progress of diverse employees devise ways to move them up through the ranks 20

How Organizations Can Cultivate A Diverse Workforce (cont.) Retaining employees (cont.) Systems accommodation - recognize: cultural and religious holidays differing modes of dress dietary restrictions needs of individuals with disabilities Accountability - managers held accountable for workforce development performance appraisal and reward systems reinforce the importance of effective diversity management 21

FOR THE PATIENT LISTENING! THANK YOU As the economy becomes increasingly global, our workforce becomes increasingly diverse. Organizational success and competitiveness will depend on the ability to manage diversity in the workplace effectively. 22