BC SCR Call April 11, 2013

Agenda ? June 7 SQAN/BC NSQIP Meeting SAR Questions or Requests for Site Visits Workflow reports on the ACS Workstation

June 7 Proposed date for BC NSQIP SCR meeting 5 weeks before National Conference – does anyone see this as an issue for travel one day only with possible topics  data – drilling down, working with data over time  Chapter 4 definitions  presenting data to multidisciplinary teams

Other possible dates? May 31, June 3? does midweek work better vs Fri/Mon?

SAR/Site Visits Are there any questions about the SAR? Do you want me to do a quick presentation on reading the SAR? Any sites who would like a visit in May to go over their SAR in depth, drill down into their data or have help with projects etc…I am available and I would love to come visit your site

Managing Workflow NSQIP offers several online reports that can help you manage your workflow Some are not applicable to Canadian sites Under two headings…  Workflow Reports  Database Statistics What reports do you currently use to help with workflow?

30 Day Patient Letter No as useful for Canada since we don’t record patient names and addresses You can download a template and use it with your own excel document to create the letter How do your sites send out letters? Most that I know of use a mail merge with an excel crosswalk….

Request for Medical Records Again, not as useful for Canada since we don’t use the chart # or medical record # on the workstation Does anyone use this for anything else?

30 Day Call List Creates a list of patients with incomplete follow up Cases that are completed but did not have 30 day follow-up will still show up This is useful when trying to complete old cases and re-call patients that have not had complete follow up All contact info show up so you can see what has happened on previous calls

Other Workflow Related Reports

Aging Case Report Similar to 30 Day call list Shows all cases without 30 day follow up that are with 120 days of surgery Does not give follow up info but does give the age category of the case and then complete/incomplete status

Weekly Accrual Report

8 Day Cycle Report Summary

List Complete Assesment Lists cases with complete assessments within a specific date range Does anyone use this for anything?

List Incomplete Assessments Similar to ageing case report and 30 day call list Only shows cases that are incomplete, not cases that have been completed but didn’t have full 30 day follow-up Can select date range

List Unable to Follow Cases Lists cases that could not be followed up for 30 days These cases may be completed on the system but they did not have a full 30 day follow up

Questions?