STUDENT SYSTEM USER’S GROUP OPEN FORUM 08/21/2008 STUDENT SYSTEMS COLLABORATIVE

STUDENT SYSTEM USER’S GROUP AGENDA Overview Data Warehouse Project My Sac State 2.0 Security Wait Lists and Registration Assign Advisors to Students Q & A

STUDENT SYSTEMS COLLABORATIVE STUDENT SYSTEM USER’S GROUP Data Warehouse Data Warehouse is a local reporting database containing CMS data Cognos tools for data modeling Data structures optimized for reporting Cognos tools for reporting and analysis Admissions and Records data is mapped Working on ERS data

STUDENT SYSTEMS COLLABORATIVE STUDENT SYSTEM USER’S GROUP Data Warehouse Point in time data Working on mapping Finance data First end-users will be using the system this fall

STUDENT SYSTEMS COLLABORATIVE STUDENT SYSTEM USER’S GROUP Data Warehouse

STUDENT SYSTEMS COLLABORATIVE STUDENT SYSTEM USER’S GROUP My Sac State 2.0 What is a Web portal? A centralized “one-stop-shop” Web application personalized to the individual for access to pertinent information about the University Why My Sac State 2.0? –I–It is part of a broader initiative to improve communications with students and better integrate them into campus life –E–Enables greater flexibility in accessing delivered services

STUDENT SYSTEMS COLLABORATIVE STUDENT SYSTEM USER’S GROUP My Sac State 2.0 (cont.) New look and feel

STUDENT SYSTEMS COLLABORATIVE STUDENT SYSTEM USER’S GROUP My Sac State 2.0 (cont.) New look and feel (cont.)

STUDENT SYSTEMS COLLABORATIVE STUDENT SYSTEM USER’S GROUP My Sac State 2.0 (cont.) Single sign-on (i.e., login once) –C–Currently to: –C–CMS –S–SacCT (formerly WebCT) –S–SacLink –M–More to come!

STUDENT SYSTEMS COLLABORATIVE STUDENT SYSTEM USER’S GROUP My Sac State 2.0 (cont.) Training & Orientation –O–Overview guide document –O–Overview video tutorial –U–Updates to CMS tutorials –O–Online help –F–Face-to-face training (Faculty Staff Resource Center, ARC 3012) –S–Sept 18, 11AM – 12PM –S–Sept 23 11AM – 12PM –S–Sept 29 1PM – 2PM

STUDENT SYSTEMS COLLABORATIVE STUDENT SYSTEM USER’S GROUP My Sac State 2.0 (cont.) Timeline –A–August 14-21: Testing for Phase II –A–August 21 - September 29: Orientation / training / face-to-face sessions for faculty and staff –A–August 18 - Sept. 15: Communication to campus community –A–August 25: Available for early adopters –S–September 16: Cut-over from “classic” to 2.0

STUDENT SYSTEMS COLLABORATIVE STUDENT SYSTEM USER’S GROUP Security User Request Process - Present, Future Security Changes, Caching, etc,. - Change requests, performance, etc.. General Access Issues - Account lockouts, Timeouts, Multiple browser sessions Tips to improve performance/user experience - User preferences, Favorites, Search Feature

STUDENT SYSTEMS COLLABORATIVE User preferences

STUDENT SYSTEMS COLLABORATIVE User preferences

STUDENT SYSTEMS COLLABORATIVE Search Feature

STUDENT SYSTEMS COLLABORATIVE Favorites

STUDENT SYSTEMS COLLABORATIVE STUDENT SYSTEM USER’S GROUP Wait List & Registration Open Registration Dates –August 18-28; September 2-12 Wait List Process –How it Works Future Enhancements Wait List End Date –August 28 Print Wait Lists: –August 29 Wait List Purge: –Evening of August 29

STUDENT SYSTEMS COLLABORATIVE STUDENT SYSTEM USER’S GROUP Assign Advisors to Students Students –Updates to Advisor Information will be available to the Students via their Student Center. Advisors –Have a pre-populated list of advisees Departments –Responsible to maintain the Advisor Assignment information –Can assign Multiple Advisors

STUDENT SYSTEMS COLLABORATIVE STUDENT SYSTEM USER’S GROUP Assign Advisors to Students

STUDENT SYSTEMS COLLABORATIVE STUDENT SYSTEM USER’S GROUP Assign Advisors to Students

STUDENT SYSTEMS COLLABORATIVE Q&AQ&A

Contact Us

STUDENT SYSTEMS COLLABORATIVE Contacts PRIMARY JEANETTE NORTON : AVP ADMINISTRATIVE COMPUTING ED MILLS : AVP STUDENT DENNIS GEYER : UNIVERSITY GINA CURRY : DIRECTOR, STUDENT FINANCIAL MARC FOX : DIRECTOR, STUDENT INFORMATION CRAIG YAMAMOTO: DIRECTOR, FINANCIAL NANCY NELSON : FUNCTIONAL LEAD – LARRY GLASMIRE : FUNCTIONAL LEAD – CATALOG / TOMOKO MATSUDA : FUNCTIONAL LEAD – FINANCIAL LYNDA REPOSA : FUNCTIONAL LEAD – STUDENT FINANCIAL CINDY MARTINEZ : FUNCTIONAL LEAD – RECORDS & KRIS TRIGALES : ASSOCIATE BARB KELLY : FUNCTIONAL LEAD – ADVISING & TRANSFER KIMBERLY KERNEN : FUNCTIONAL LEAD – ADVISING & TRANSFER