lis512 lecture 6 the MARC format number and code fields.

0?? numbers and controls Here I discuss all the numbers and controls that are required for a minimal record if applicable. A number of the fields take a $6 linkage subfield that only applies in multi-script scenarios. It is also required if applicable. I leave that one out!

variable 0?? fields indicators The 00? fields don’t have indicators. The 0?? have them. You see them as little boxes next to the field. The rules on minimal records say nothing about if the indicator are required. I discuss them when I feel they should be there.

010$a LoC control number For copy-cataloged records, we find the Library of Congress control number LoCCN. This is an intelligent identifier that carries all sorts of information. For records that we compose ourselves, we don’t have a LoCCN. We skip over this field.

010$b NUCMC control number If the record describes a manuscript, we find an entry number for the item being described as found in National Union Catalog of Manuscript Collections (NUCMC). The number begins with the prefix ms. For records that we compose ourselves, we don’t have a NUCMC number. We skip over this field.

010$z invalid LoC control number For copy-cataloged records, we may find an LoCCN or NUCMC number here that has become invalid. For records that we compose ourselves, we don’t have this. We don’t touch this field.

016 National Bib. Agency Cont. Nu. This gives National Bibliographic Agency Control Number for agency other than the library of Congress. Since we are not such an agency, we don’t need to fill in anything here.

020 ISBN 020$a gives the ISBN, plus, in parenthesis, any qualifying information. Leave out the punctuation in the ISBN. You can add qualifying information, such as the publisher/distributor, binding/format, and volume numbers in parenthesis 020$z has a cancelled ISBN.

020$c terms of availability This is usually the price of the item. Add “ : ” at the end of 020$a, if you put something in 020$c. Given in the US as $dollar.cents where dollar is the dollar amount and cents is the cents amount. If it’s free or you are not sure, leave the field blank.

022 ISSN The ISSN is given in 022$a. Incorrect ISSNs are in 020$y, and cancelled ISSNs in 020$z. A linking ISSN, that may give the same serial but in a different media, may be given in 022$l. (ell for link). If a linking ISSN is cancelled, it is in 022$m. 020$2 has a code for the issuing ISSN center. g/ National- Centres.php?id=28 suggests that the code for the US center is “1”.

024 other standard code If your item is not a book or a serial, you have to try to find another standard identifier. The type of identifier is coded in the first indicator of the field. I have written them down in the next slide. 024$c has the terms of availability. 024$z has a cancelled standard code.

024 identifier types 0  “International Standard Recording Code” 1  “Universal Product Code” 2  “International Standard Music Number” 3  “International Article Number” 4  “Serial Item and Contribution Identifier” 7  “Source specified in subfield $2” 8  “Unspecified type of standard number or code”

024$2 If you decide to put a 7 into the first indicator, you look up a standard identifier for the source from the LoC at andards/sourcelist/standard-identifier.html. That allows for a value “local” if all else fails.

028 publisher number A publisher number is a number that a publisher has given to an item. It is almost exclusively used for sheet music and sound or video recordings. If you have such an item, you have to try to find it, it is mandatory for a minimal record.

028 required subfields 028$a has the publisher number as assigned by the publisher. 028$b has the source of that number. Just put the name of the record label, or name of the publisher, as it is most commonly known.

034 cartographic mathematical data This is the code scale data on maps. 034$a has the type of scale. It takes values – ‘a’  Linear scale (normal case) – ‘b’  Angular scale (used for celestial charts) – ‘z’  Other type of scale 034$b  “Constant ratio linear horizontal scale” has the denominator for the horizontal scale. 034$c  “Constant ratio linear vertical scale” has the denominator for the vertical scale. This only applies to reliefs models.

040 the cataloging source, slide 1 This is very strictly mandatory for a minimal record. 040$a has the MARC code or name of the cataloging agency. Enter “lis512” in your MARC record. 040$b has the MARC language code for the record.

040 the cataloging source, slide 2 040$c has the transcribing agency. This is strictly required. It is the MARC organization code of the agency that transcribed the record into machine-readable form. Again this is “lis512”. 040$d has the MARC organization code for the modifying agency. You should put “lis512” in all records there.

042 the authentication code 042$a says that the record has been reviewed in a certain way. If applicable, it is required for a minimal record. Codes are at luelist/marcauthen.html. But the field is not in koha. Just let’s forget about it.

060 character set present This field is mandatory in a minimal record if applicable. It says that that indicates that the records were encoded with characters from sets other than UCS/Unicode. This should never ever happen in koha. This will screw up everything in the most royal fashion.