Year 11 Info Tech Project Management Overview. Project management overview identifying tasks, resources, people and time scheduling tasks, resources,

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Presentation transcript:

Year 11 Info Tech Project Management Overview

Project management overview identifying tasks, resources, people and time scheduling tasks, resources, people and time monitoring tasks, resources, people and time

Project? A series of tasks worked on by several people within constraints of time, money and resources, to achieve a significant goal. Projects are ‘one-off’, unique events – they’re not carried out as a matter of habit (e.g. printing pay cheques)

Typically Projects are large, exensive, time- consuming, resource-hogging, disruptive undertakings. Big risks of loss, waste or damage if projects are mishandled.

Project Manager Projects need to be managed Project Manager organises money, time and resources (equipment, personnel) to ensure project tasks start and finish on time and are not wasteful.

Projects should finish On time Within budget

Project Management Tools Gantt chart PERT chart You do not have to use these in IT Gantt chart PERT chart

WBS A Work Breakdown Structure is a good way of beginning a Gantt or PERT In a WBS all the tasks (and subtasks) in the project are identified and put in order of execution. Ensures necessary jobs are not forgotten!

identifying tasks, resources, people and time WBS – work breakdown structure List the tasks and subtasks that need to be done from start to finish Don’t leave things out!

Sample WBS WBS numberTask Description 1.0Project initiation 1.1 Draft project plan 2.0Analysis phase 2.1 Plan user interviews 2.2 Schedule users interviews 3.0Examination and test 4.0Design 5.0Test 6.0Implementation 7.0Post implementation review Note how large tasks (e.g. 1 and 2) can be subdivided into subtasks (e.g. 2.1, 2.2). Later, large tasks can be collapsed or expanded to hide or show their subtasks.

scheduling tasks, resources, people and time Gantt chart* PERT chart* Critical Path Management Software* * You do not need to know how to use these

monitoring tasks, resources, people and time The Gantt and PERT chart are modified as necessary as the project proceeds so they accurately reflect real events and progress. Milestones are major progress landmarks. Milestones tell you whether the project is running on time.

Gantt, PERT Charts … Plan necessary tasks in advance. Monitor progress of a project. Are used to make predictions. PERT clearly shows where potential bottlenecks or wasted time/resources are likely. Gantt clearly shows task dependencies and timing