Crystal Mountain Club Association Architectural Committee Review of Building Application Procedures Owners Weekend – Spring 2009 Chris Shirk – Presenter (representing the Architectural Committee) This information is for reference only

Purpose Introduce the Committee Review the building application process Review “Facts & Myths” about the Restrictive Covenants Make a motion to update the Application to Build or Remodel form

Architectural Committee Members Craig Derks George Griffin Tom Huber Chris Shirk Objectives Serve our fellow Association members by providing consistent oversight of building and remodeling projects Uphold the integrity of the Association’s Restrictive Covenants and Bylaws Protect and preserve the quality and environment of our properties Provide necessary legal approvals to allow the Land Use and Building Permit processes to move forward Goals Facilitative and helpful approach Fast response time Notification of members when necessary to point out non-conformities and propose remedies

When do I need to involve the Architectural Committee? Before you start any project that will affect the exterior appearance of your lot or structures. This includes: New construction Exterior remodeling Exterior maintenance (including painting/roofing) Major landscaping/tree removal Your main point of contact is through the Application to Build or Remodel within the Crystal Mountain Club Association form. Available at www.crystalmtnclubassoc.com

How does the process work? We must follow the Restrictive Covenants Also available on the web site Read them– they are not very scary or complex! Start with the Application Follow with Land Use and Building Permits as necessary

Building Process Flow Chart Property Owner Submits Application Architectural Committee Approval No Yes Project requires Building Permit? New construction or changed footprint? Land Use Permit (Weldon Township Craig Meredith) No No Yes Yes Yes Building Permit (Benzie County Building Dept) Yes

Example Cover Letter

Example Plot Plan

Example Picture to Show Changes Current Exterior Appearance Crystal Club #34 Proposed Garage Location

Tips to Speed the Process Completely fill out the application! Provide a cover letter documenting what you are doing and that it complies with the Restrictive Covenants. Mail check with hard-copy of application and plans to one Architectural Committee member. We recommend you also use e-mail whenever possible; e-mail all Architectural Committee members simultaneously. E-mail PDF files of drawings, etc.

Truths & Myths about the Restrictive Covenants (not exhaustive) The Architectural Committee must approve all projects affecting the exterior of a dwelling (including maintenance) Lots may not be further sub-divided One home and one detached garage are allowed on each lot The home must have a minimum of 600 sq ft Other outbuildings, such as sheds or gazebos are not permitted Structures must be set-back: 25’ from street (front or side) 25’ from rear lot line 10’ from side lot lines Fences are not allowed With approval Fire pits are not allowed Trees cannot be removed Driveways must be paved A lot cannot contain both an attached and detached garage Attached carports are not allowed Boats or RV’s cannot be stored on a lot Not in an unsightly manner

A comment on garages… Building a small garage is a good way to provide storage on your lot Complies with Restrictive Covenants The Benzie County Building Department has minimal requirements for a garage: Big enough to fit a single car (12x16) 7x7 door, minimum Reasonable access from a driveway (improved or unimproved) Foundation and slab in compliance with building code (mono-pour is OK) Several members have done this recently with good results Example: Lot 34 Garage * 14’x20’x9’h * Carriage-style door * Mono-pour foundation

Improved Building Application Form Why the recommended change? Simplify the form and instructions Make the form more e-mail friendly Make the signature process simpler Architectural Committee can use e-mail to arrive at consensus and document this on the form electronically Only one actual signature is required from the final reviewing member to satisfy legal requirements Motion The Architectural Committee moves that the Crystal Mountain Club Association adopt the revised Application to Build or Remodel within the Crystal Mountain Club Association form. This new form will be effective from this date forward and will be posted on the Club Association website.