InTouch

Looking at Background Consultation process The scheme Resources

Background Home Contact System has been around for a number of years Communications have changed Different ways of running events Looking for flexibility to take into account all of this

Consultation Process Jan 08 – Ask for feedback in sectional eNews Jun 08 – Focus group meets Jul 08 – Consultation document available Nov 08 – End of consultation Feb 09 – Start of trial period Sep 09 – End of trial period Oct 09 – Committee approval Nov 09 – InTouch launched

System basics Name changed to InTouch A system rather than a set of inflexible procedures No specific requirement to have a ‘Home Contact’ Applies to all events / activities Applies to all ages

The Scheme 2a Decide how participants and responsible (but not present) Leaders will communicate 2 Decide how parents will communicate with Leaders 3 Decide how participants and parents will communicate 4 Confirm communication between Leaders and Commissioners in the event of an emergency 1 Decide how Leaders will communicate with parents Adult Led Events Young People Led Events

How will you hold the details of all those taking part in an event, and the contact details of their parents, so that they can be accessed as required? What system will you use if you need to contact a parent individually? What system will you use if you need to contact all parents at the same time? What guidelines have you given to parents about how / when they will be communicated with throughout the event? 1 Decide how Leaders will communicate with parents

2 Decide how parents will communicate with Leaders What contact details of the leader or leadership team will you give to the parents? What advice or guidelines will be given to parents as to the how to contact the event and when / why communication is expected or appropriate?

2a Decide how participants and responsible (but not present) Leaders will communicate What contact details of the responsible leader(s) will you give to the participants? What advice or guidelines will be given to participants as to the how to contact the responsible leader(s) and when / why communication is expected or appropriate?

3 Decide how participants and parents will communicate What system and level (if any) of communication will there be between participants and parents? Will mobile phones (or similar) be allowed at the event?

4 Confirm communication between Leaders and Commissioners in the event of an emergency Do records of all those present need to be held by anyone away from the event, and if so by whom? How will you contact your Commissioner or their designate in the case of an emergency (as per POR 9.5) at any point during the event?

Further guidance Use of third parties as a contact point Holding records of participants Weekly meetings Mobile phones Large events Emergency procedures

Resources Webpage – Factsheet – FS Emergency Procedure Prompt Card Replacement POR – Ch7, 9.3 & 9.5 This presentation Q&As

Implementation process Initial launch to Commissioners / GSLs Online Scouting+ Scouting magazine eNews Fully implemented by 1 st September 2010

Reminder : InTouch is a requirement for all Scouting activities / events

Questions