Copyright 2010, The World Bank Group. All Rights Reserved. Statistical Work Plan Development Section B 1
Copyright 2010, The World Bank Group. All Rights Reserved. Planning Development Data Collection Data Processing Data Dissemination 2
Copyright 2010, The World Bank Group. All Rights Reserved. Creating a Schedule Combines all objectives, activities and tasks into one document Assists in determining outputs and outcomes for review and evaluation Provides an overview of the entire project 3
Copyright 2010, The World Bank Group. All Rights Reserved. Organizing Your Schedule Put your objectives in logical order by which they must be accomplished. Group the activities that are related to each other. Group or cluster tasks together by the workgroup responsible for accomplishing the tasks. 4
Copyright 2010, The World Bank Group. All Rights Reserved. Allotting Timelines for Tasks: Produce time estimates for each task. Consult experienced and/or project staff Compromise between the desired and realistic time for tasks Double check any potential scheduling or resource conflicts 5
Copyright 2010, The World Bank Group. All Rights Reserved. Scheduling Considerations: 1.How big a staff is needed to complete the job? Will additional staff need to be hired? 2.Will the staff need to work full-time or part-time? How can staff most effectively be moved from task to task? 3.If training is necessary, staff should be removed from other responsibilities for the duration of the training time? 4.Are all of the supplies necessary to complete the task available and in place? 6
Copyright 2010, The World Bank Group. All Rights Reserved. Schedule Dependencies Precedent task must be completed before dependent task can begin Tasks can happen simultaneously Use backward and forward analysis Critical path is the longest time between start and completion, considering dependencies 7
Copyright 2010, The World Bank Group. All Rights Reserved. Dependencies Exercise ActivityPredecessor ANONE B C DA EC FA GBDE 8
Copyright 2010, The World Bank Group. All Rights Reserved. Milestones Internal and external products Transfer points of responsibility and ownership Has no duration Announces the product rather than an action 9
Copyright 2010, The World Bank Group. All Rights Reserved. Gantt Chart Bar chart built on work breakdown structures Lists objectives, activities and tasks in rows Has bars to represent start and duration of each task Can show dependencies between tasks and milestones, depending on software capabilities 10
Copyright 2010, The World Bank Group. All Rights Reserved. Gantt Chart Exercise Use the list of activities required to complete the Gantt chart showing the time required for each activity. Use the activities listed in the rows of the chart and time in the columns. Draw a line across the chart for each step, starting at the beginning date and ending on the completion date for that activity. 11
Copyright 2010, The World Bank Group. All Rights Reserved. Quality Assurance Development Form Complete a sheet for each product or service produced Determine what is acceptable in measurable terms How will you measure acceptability of product/service Decide on appropriate method of inspection and verification Determine corrective actions – there’s no point measuring if there are no consequences for poor quality 12
Copyright 2010, The World Bank Group. All Rights Reserved. Quality Control in the Planning Phase: Determine where inspections should be performed Establish Quality control checks and controls for each product Describe the checks and balances for each task outside the quality control program 13
Copyright 2010, The World Bank Group. All Rights Reserved. Using Excel to Create and Manage Schedules Using your instruction sheets, you’ll review a general schedule created into Excel 14
Copyright 2010, The World Bank Group. All Rights Reserved. Risk Planning Review schedule with knowledgeable staff to identify risk areas based on past experience Start developing alternative plans to mitigate impact of potential risks to project schedule Monitor identified risk triggers 15
Copyright 2010, The World Bank Group. All Rights Reserved. Tracking Changes Set finalized schedule and detailed work plan as the baseline Update plan with real over estimated data Share updated plan with project members regularly Use the plan to report on progress to stakeholders 16
Copyright 2010, The World Bank Group. All Rights Reserved. Phased Activity Closing Develop final reports for each objective/activity phase is completed Conduct a review of phase outputs and document acceptance criteria and approval These phase/objective/activity completion reports build your final project report 17
Copyright 2010, The World Bank Group. All Rights Reserved. Stakeholder Involvement Where can stakeholders assist the project? Where should they be actively involved? When should reporting occur? 18
Copyright 2010, The World Bank Group. All Rights Reserved. Keep the Big Picture To manage effectively you must keep your eye on the big picture Review details but report in context of the overall project The manager must keep project staff on track 19
Copyright 2010, The World Bank Group. All Rights Reserved. Schedule Summary 20 List All Project Tasks Determine Resources Needed for Each Task Cluster by Workgroups Assign a Timeline for Each Task Identify Products Produced and Used Quality Control Checks for Each Product or Process Include Risk/Alternate Plans and Track Changes