eMapping Solutions Development & Application of an Automated Location-based Notification System Presented by Owen Manske & John Arndorfer

eMapping Solutions Agenda Project OverviewProject Overview Application Development IssuesApplication Development Issues DemonstrationDemonstration QuestionsQuestions

eMapping Solutions Objective Enhance Village’s current GIS systemEnhance Village’s current GIS system Leverage its enterprise GISLeverage its enterprise GIS Support general business functions and to expand its user baseSupport general business functions and to expand its user base Develop a GIS-based parcel Notification ApplicationDevelop a GIS-based parcel Notification Application

eMapping Solutions 4- Phased Functionality Development Search for parcels by attribute valuesSearch for parcels by attribute values Interactively select map window featuresInteractively select map window features Digitize line featuresDigitize line features Digitize area featuresDigitize area features

eMapping Solutions Functional Workflows ex. Search for parcels, lines or area features interactively or by attribute value –Parcel Selection (3 options) –Tax key –Address –Search by Owner Name –Parcel verification –Setting search distance –Selecting output options User-defined options to generateUser-defined options to generate »mailing labels »Excel spreadsheet »Mail merged form letters Output productionOutput production

eMapping Solutions Project Timeline Concept, Planning & FundingConcept, Planning & Funding –6 months (March 2001-September 2001) CommencementCommencement –October Development, Coding and TestingDevelopment, Coding and Testing –3 months Delivery & ImplementationDelivery & Implementation –January 2002 Review and AdjustmentsReview and Adjustments –2 months Future Plans and EnhancementsFuture Plans and Enhancements TBDTBD

eMapping Solutions Project Commencement Assemble Project TeamAssemble Project Team Village of Gurnee staffVillage of Gurnee staff eMS staffeMS staff Kick-off MeetingKick-off Meeting reconfirm objectivesreconfirm objectives address questionsaddress questions identify other issuesidentify other issues obtain data and other resourcesobtain data and other resources define communication protocolsdefine communication protocols confirm timelineconfirm timeline confirm roles and responsibilitiesconfirm roles and responsibilities

eMapping Solutions Tasks: On- and Off-Site Goal:Goal: –provide for the efficient use of consulting time and resources –benefit by reducing travel-related costs With the exception of the actual on-site implementation the majority of tasks can be conducted off-site.With the exception of the actual on-site implementation the majority of tasks can be conducted off-site.

eMapping Solutions Project Assumptions –Supply eMS with data, queries, and reports in order to test and implement these applications. –Assist in defining which feature classes… –Create application templates –Confirm that the application will run on either Microsoft Office 97 or 2000 software. –Provide access to the Village’s IT systems and equipment in order to implement these applications.

eMapping Solutions A pull-down menu launches NotiFast View and work with map data using GIS software View and work with map data using GIS software NotiFast’s design uses one window to Search, Define, and Create output

eMapping Solutions Activate NotiFast via a drop-down Menu Next-- define the geographic search distance parameters Output options include mail merged letters, mailing labels, and database fields Search the database by Attribute or Interactively

eMapping Solutions Description: linear NotiFast also permits users to digitize linear features such as: Roads Telephone Utility (sewer, gas, water) lines Transportation routes Applications include: Emergency response Service repair notification Public hearings & Special events Route planning Linear Linear Select Command

eMapping Solutions Description: multiple parcels NotiFast also permits users to select multiple parcels creating regions such as: Municipal Wards and Districts Economic Development Zones (TIF) Business parks Historic Districts Neighborhoods Applications include: Meeting notification Public hearings & Special events Planning & communication Parcel Parcel Select Command

eMapping Solutions An embedded map helps illustrate the affected region Output options include: - Mailing Labels - Form Letters - Spreadsheets - Output options include: - Mailing Labels - Form Letters - Spreadsheets -

eMapping Solutions Software Desktop Standard desktop requirements include Microsoft Word and Excel GIS NotiFast employs GIS mapping software to perform spatial analysis and calculationsData NotiFast accesses a wide range of spatial/map (GIS) and non-spatial (Access, SQL, Oracle…) file formats Implementation Services Some customization is required to ensure that your data works consistently with NotiFast. Resources

eMapping Solutions UtilitiesUtilities –(Gas, Water, Telephone, Sewer Utilities) –Service outages & disruptions –Customer communication Transportation AgenciesTransportation Agencies –Marketing –Route and service changes BusinessesBusinesses –Targeted direct marketing Government AgenciesGovernment Agencies –Regulatory compliance –Rezoning notification –Assessments –Special Events –Emergency Services –Construction Notification Potential Applications

eMapping Solutions  NotiF ast  NotiF ast- w eb   NotiF ast- F one  Proposed Future Applications & Enhancements:

eMapping Solutions Questions?