Doctoral (training) regulations 2008 Infosession Doctoral Training Programme November 17, 2010

Fundamentals Phd accomplished in 4 years Starting point = starting point of your appointment as Phd-scholar All formal decisions taken by board of faculty, DC advises Important: – Strict timing for Phd-proposals – Strict progress-control (guidance committee)

Doctoral committee (DC) DC advises faculty board on: – Your PhD proposal – Appointment of supervisor(s) – Composition of your guidance committee – Applications for writing PhD in English or defending in English (you need to apply!) – Changes of the title of the thesis – Composition of examination committee (jury) DC decides on doctoral training programme -> All applications concerning PhD: DC!

Doctoral committee For all these applications there are forms on the website: E.g. – D001: form to attach with your proposal – D002: form you need to apply for writing in English – D008: form for doctoral training proposal (these are the ones you will need in the very beginning, they go with your proposal) (we are working on the English forms)

Doctoral proposal Within the 1st year : submit proposal !! Within the first 20 months : obtain a positive advice of the doctoral committee – Extension of your scholarship Most scholarships : (bursalen) Wetenschappelijk medewerkers : Extension = decided on by the board of the faculty (bestuur) (advice of DC) Progress of the Phd is just one of the factors taken into account

Doctoral proposal Submit proposal with Els Costers at least 14 days before meeting DC Proposal contains (respect this structure!) 1. Title of the proposal 2. Doctoral proposal (max words) 3. Proposed table of contents of thesis 4. Bibliography 5. English abstract (max. 150 words) 6. C.v. and list of publications 7. Proposed doctoral training programme (discuss this with prof. Stijns) 8. Promotor’s written statement of acceptance 9. Proposal for a member of the guidance committee 10. Contact details: how can you be reached during meeting DC (tel, mobile) 11. Copy of your diploma’s 12. Details about financing of your thesis

Meeting of the DC You will receive a planning in advance 20 minutes of oral discussion about the proposal: you and your supervisor DC decides In the evening, DC’s chair will inform you about DC’s decision + give extra feedback (personal meeting with chair) 3 possible decisions: yes – no – yes but write a note about the DC’s feedback

DC meetings October 19 November 26 December 14 February 1 March 15 May 10 June 7

Guidance committee Meet regularly during writing of PhD People with expertise in your domain Your supervisor(s) + 1 member of DC + 1 (2, more is not recommended) professors that you propose yourself Need to attend first doctoral seminar

Progress control 1 st year: progress control = Phd proposal 2 nd year : doctoral seminar attended by your guidance committee !! From 3 th year on : written report to your promotor and the DC Year in wich you obtain your Phd (usually 4 th year) : no report needed

Size of a doctoral thesis In general to words (Footnotes inclusive) Times new roman 12p.; line spacing 1 = 500 to 600 words/page  200 to 320 pages Times new roman 12p.; line spacing 1,5 = 400 to 500 words/page  250 to 400 pages

Doctoral Training Program – Truncus communis – Additional part -> prof. Stijns

Timeline submit doct. Prop. submit prop. Doct. Tr. First extension Positive advice within 20 months Second extension Doctoral seminar Written report Public defence Certificate of the doctoral training

Questions? Website Infosession by Prof. Van Overwalle concerning the submittal of a Phd-proposal ! Delegation : Vicky De Mesmaecker & Koen Swinnen Doctoral Training : – Prof. Stijns (Law) – Prof. Aertsen (Criminologie) Adminstration/enrollment as PhD student: Els Costers