“RASHTRIYA SEWA BHARATI” SEWA KUNJ, 10196/A,MATA MANDIR GALI JHANDEWALA NEW DELHI Ph , website :  Report Writing o`Rr ys[ku RSB-Training- Report Writing 1

What is Report Writing ? o`Rr ys[ku D;k gS\ RSB-Training- Report Writing 2 I. Reporting our objectives /activities etc. vius vkfn dh o`Rr fuosnu II. Presentation of facts & findings rF;ksa vkSj fu”d”kksaZ dh izLrqfr III. Information on the work performed, observations & conclusions fd;s x;s dk;Z dh tkudkjh] fVIif.k;kWa vkSj fu”d”kZ Effective reports are critical organisational documents because, izHkkoh o`Rr egRoiw.kZ laxBukRed nLrkost gSa D;ksafd & I. they reveal the functioning of the organisations, as regards performances, deficiencies os laLFkkvksa }kjk fd;s x;s dk;Z vkSj dfe;kWa n’kkZrh gSA II. Problems may be analysed & decisive steps may be taken to solve the same leL;kvksa dk fo’ys”k.k fd;k tk ldrk gS vkSj mudks nwj djus ds fy;s fu.kkZ;d dne fy;s tk ldrs gSaA III. Promote a accountability and the whole process will be democratic and organisation can be given professional touch tokcnsgh dks izksRlkfgr djuk vkSj ;s lkjh izfdz;k yksadrkaf=d jgsxhA laLFkk dks is’ksoj Li’kZ fn;k tk ldrk gSA

RSB-Training- Report Writing 3 Target groups of the reports: fjiksZVZl ds yf{kr lewg i. Staff deZpkjh oxZ ii. Members lnL;ksa iii. Management committee izca/ku lfefr iv. Funders fuf/knkrk v. Other organisations vU; laLFkk;sa vi. Public vke turk vii. Press iszl viii. Government authorities, etc. ljdkjh vf/kdkjh vkfn Report of each target group differs and our report should be, izR;sd yf{kr lewg dh o`Rr vyx gksrh gSA vkSj gekjh o`Rr gksuh pkfg;s& i. Result oriented ifj.kke mUeq[k ii. Short & simple laf{kIr vkSj ljy iii. Type of form-article/ pamphlet / poster/letter o`Rr ds izdkj i=

RSB-Training- Report Writing 4 2. Types of Reports: o`Rr ds izdkj i. Annual report okf”kZd o`Rr ii. Committee report lfefr dk o`Rr iii. Financial report foRRkh; o`Rr iv. Staff report deZpkjh oxZ dk o`Rr v. Research report vUos”k.k o `Rr vi. Special report fo’ks”k o`Rr vii. Progress report izxfr o`Rr viii. Activity report xfrfof/k o`Rr ix. Consolidation of report o`Rr dk ladyu x. Case study ekeys dk v/;;u xi. Minutes & proceedings cSBd dk o`Rr xii. Event report izlax dk o`Rr xiii. Success stories lQyrk dh dgkfu;kWa xiv. Personal experiences O;fDrxr vuqHko xv. Project report ifj;kstuk o`Rr

RSB-Training- Report Writing 5 Report should include o`Rr esa ;g Hkh gksuk pkfg;s i. Meaningful title, date and author lkFkZd ‘kh”kZd]fnukad] ys[kd ii. Summary in case report is long lkjka’k ;fn o`Rr yEck gSA iii. Subheadings, Conclusion, Recommendation mi’kh”kZd] fu”d”kZ] laLrqfr Try to Understand psychology of the target reader, i. Try to understand the psychology of the target reader, his likings, dislikes, etc. Ykf{kr ikBd ds euksfoKku dks tkuus dk iz;kl djuk] mldh ilUn] ukilUn vkfn le>uk ii. Fix timeline le; dh vfo/k r; djuk iii. Appropriate language, style & tone mfpr Hkk”kk]’kSyh viukuk

RSB-Training- Report Writing 6 Layout: [kkdk i. Capital letters, underlinings, bold to be minimum cMs v{kj] js[kkadu] cksYM ftruk de gks lds mruk ii. Sentences should be short & sweet okD; NksVk vkSj lqugjk gksuk iii. Size of the print-normal, pages to be numbered eqnz.k dk vkdkj & lk/kkj.k] i`”B la[;k nsuk iv. Sufficient margins, use photos, wherever required iz;kZIr gkfl;k] Nk;kfp=ksa dk iz;ksx] tgkWa vko’;drk gksaA v. Develop formats for reporting and documentation fjiksfVZax vkSj izys[ku ds uewuk cukuk