The role of the Secretary at Academic Approval and Periodic Review events Quality Assurance Services February 2015

Aims of the session To outline the role of the Secretary at new course approval and periodic review events To consider best practice

Group Activity 1 – Role of Secretary List the tasks/roles that Secretaries should undertake in each of the following stages: Pre-event During the event Post-event

Discuss Checklist Project management Length of process in its entirety Items to add to the checklist?

Group Activity 2 - Review sample event reports and identify strong and weak elements

Good report writing Intro to summarise CDT presentation Avoid reference to individual panel members and anyone by name Clear headers, numbered paragraphs Concise yet full sentences Exec summary Clarification of dates – period of approval / conditions Avoid use of colloquial language and abbreviations Completed checklists Topic, discussion, summary

Group Activity 3 – Event outcomes: condition or recommendation?

Condition or recommendation Clarify wording with the Chair Use of language Concise Consider the evidence that you expect to receive to fulfil the condition Clarity on date to be met More time to address a recommendation Oversight via deliberative structure

Group Activity 4 List as many items of good practice that you can think of pertaining to your role as a secretary

Good Practice Clear understanding of the process Comprehensive review of documentation – know what the event is about Sound understanding of relevant regulations Confidence to step in and advise as and when required Planning and preparation Effective note taking – do you need to record the session? Hosting an external Logistics Working as a team

Further essential training: Report Writing 15 May, – June, – Committee Servicing & Minute Taking Register your interest!

Any questions?