Automated legal deposit library in Norway Kari Mathisen
/KMELAG The National Library of Norway One organization – two sites In Oslo 150 employees In Rana 200 employees Re-organised in 2004 National Librarian Ass. National Librarian 7 directors 5 divisions
/KMELAG The Repository Library Established in 1989 to increase the efficiency of resources in the Norwegian library system by offering: 1.Low demanded documents transferred from the entire Norwegian library community 2.Legal deposited documents Central in the Norwegian interlending system One of the best perfomances in the ILL service in Nordic academic libraries in 2000
/KMELAG Types of documents and services monographs for lending periodical titles for copying microfilmed Norwegian newspapers for lending Surplus document service
/KMELAG From stacks to ASRS : Greater influx of document than expected High level cataloguing in Bibsys Large backlog in cataloguing and processing 1995: A new store with mobile shelves (already too small) : Long term planning to increase storage capacity 2000: ASRS was chosen : The Transitio project
/KMELAG Why choose an ASRS? Spacesaving storing and effective retrieval One quarter of base area needed compared to traditional shelf storing Optimized collection development Easy, and low cost expansion
/KMELAG Changes and challenges mill. books, periodicals and microfilms moved several times 3500 shelf metres of periodicals re- catalogued storage boxes, 1 mill. folders and 1 mill. items loaded into the storage mobile shelves dismantled Communication between Swisslog and Bibsys
/KMELAG The Automated Storage I A = 890 m², l = 60 m, h = 14 m, w = 14 m Exterior covered with wooden planking to match the surroundings (mountain) Steel pillars Floor is concrete Walls and floors are painted An enclosed bridge connects the storage to the retrieval centre
/KMELAG The Automated Storage II 3 gangways, one for each of the Stratus robot fork lifts locations Two frequent zones 140 m of Powered rollers Max. 200 boxes in/out per hour Bar code readers all along the powered rollers
/KMELAG The Storage Boxes Base: 595x414 mm 3 different heights 4 different box types Max. weight: 36 kg No lids Bar code as an identifier Contain folders with documents Made of 0,7 mm steel
/KMELAG The Folders 1 book in each folder 1 or more periodicals in each folder 4 microfilms in 1 folder Bar code at the top Two last numbers in the code are coloured and written in large types
/KMELAG Media All documents referred as media in the WMS Bar codes are unique identifiers The lending material has no permanent folders or boxes The copying material has permanent boxes and folders, but no permant location in the storage
/KMELAG Warehouse Management System Runs the ASRS Communication with Bibsys Operators and super users Bar codes connect the units together – box, folder and document Dynamic system
/KMELAG The retrieval centre 3 workstations 3 operators PC, hand scanner and keyboard Loading in and out of the storage Collection development
/KMELAG Handling the orders I
/KMELAG Handling the ordrers II
/KMELAG Famous visitors in the ASRS