CEFACT CEFACT/TBG2 United Nations Electronic Trade Documents Digital Paper for Trade UNECE Geneva, March 2006

CEFACT CEFACT/TBG2 United Nations Electronic Trade Documents  Challenge: Paperless Trade and Cross Border Information Exchange  Response: Integrated Standards for Paper and electronic Trade Documents  Opportunity: Efficient Cross Border Information Exchange

CEFACT CEFACT/TBG2  Goods can’t move faster than the information that controls them  Trade Documents are the core means of exchanging information in the SC  Documents trigger the SC processes  Information is crucial for efficiency and security Trade Documents and Cross Border Supply Chains

CEFACT CEFACT/TBG2 Some figures:  UNECE: export process average: 27 Parties involved, 40+ documents, 300+ copies to manage export processes  IATA: 20 to 30 documents accompany “Master Airway Bill”  Japan: 25 Mio BoL issued annually for container cargo to US alone  UNCTAD: 5 Bio Trade and Transport documents are issued annually The paper avalanche

CEFACT CEFACT/TBG2 Yesterday: Exchange of paper documents Today: Exchange of paper AND electronic documents Tomorrow: Exchange of paper AND electronic documents  “ less paper ” instead “ paperless ”  Someone will ALWAYS insists on a paper document Paperless Trade? Ever? Document exchange in international trade

CEFACT CEFACT/TBG2  How can we ensure efficient data exchange in the future?  How do we integrate all these formats into a standard for trade documents? Electronic XML EDI / X12 HTML Word / Spreadsheet PDF Scan FAX Paper Paper OR Electronic? Pelectronics!

CEFACT CEFACT/TBG2 Moving from today’s paper documents Information exchange in global trade is based on paper documents Trade processes and practice are based on paper documents To electronic documents: Need the equivalent of a paper document in electronic format Build on existing standards and int’ agreements Complement the paper standards with electronic standard components Documents with fallback option to paper United Nations electronic Trade Documents United Nations electronic Trade Documents Digital Paper for Trade UNeDocs The "digital Paper" challenge…

CEFACT CEFACT/TBG2 United Nations Electronic Trade Documents  Challenge: Paperless Trade and Cross Border Information Exchange  Response: Integrated Standards for Paper and electronic Trade Documents  Opportunity: Efficient Cross Border Information Exchange

CEFACT CEFACT/TBG2 UN Layout Key UNTDED (ISO 7374) CEFACT Rec. Kyoto/IATA/…  UNeDocs integrates trade facilitation and eBusiness standards for trade documents  A Master Data Model describes the structure of Cross Border Information  Each trade document is a specific implementation (subset) of this data model CEFACT CCL CEFACT NDR UN/EDIFACT WCO Data Model UNeDocs Data Model UNeDocs Data Model UNeDocs: Integrating Standards Document Standards eBusiness Standards

CEFACT CEFACT/TBG2 United Nations International Document Set (IDS)IDS

CEFACT CEFACT/TBG2 United Nations International Document Set (IDS)IDS

CEFACT CEFACT/TBG2 United Nations International Document Set (IDS)IDS

CEFACT CEFACT/TBG2 United Nations International Document Set (IDS)IDS

CEFACT CEFACT/TBG2 United Nations International Document Set (IDS)IDS

CEFACT CEFACT/TBG2 Importer Advance copy by Shipping Line UN/EDIFACT BoL in PDF Exporter Bank Paper BoL Insurance Agent XML UNeDocs:one single electronic document adapting to different information processing concepts UNeDocs

CEFACT CEFACT/TBG2 United Nations Electronic Trade Documents  Challenge: Paperless Trade and Cross Border Information Exchange  Response: Integrated Standards for Paper and electronic Trade Documents  Opportunity: Efficient Cross Border Information Exchange

CEFACT CEFACT/TBG2 National Implementation Stepwise Approach Digital Paper Automation Implementation of UN Recommendations & Int`Conventions (Revised Kyoto, Code Lists..) UNeDocs Data Model National Adaptation Electronic Documents (XML, EDI, PDF) Digital Services, Signatures Alignment of national trade documents UN/CEFACT Rec 1

CEFACT CEFACT/TBG2 National Documents and DR Using a Data Model for Cross Border Data Exchange Country A Reference Cross Border DM Regional Agreement Regional UN Trade Data Directory TDED UNeDocs/WCO DM CBRDM Country B National Documents and DR UN Trade Data Directory TDED

CEFACT CEFACT/TBG2 Regional Master Data Model  UNeDocs/ WCO DM provide global reference models for CB Information exchange  Require a process of national and regional verification and adaptation  Regional agreement on data requirements and data structures  Technology neutral and stable format  Data exchange can be implemented using different technologies and syntax  Provides a stable platform for investments and automation

CEFACT CEFACT/TBG2 Country of Export Country of Import … FORM …FORM Cross Border Trade - today Exchange of individual documents Requires physical transport of documents Requires physical transport of documents Documents issued in Country of Export Documents issued in Country of Export..must match requirements of Country of Import (COI)..must match requirements of Country of Import (COI) electronic documents need to match COI technical specs electronic documents need to match COI technical specs What happens if one document is missing? What happens if one document is missing?

CEFACT CEFACT/TBG2 Country of Export Country of Import UNeDocs/WCO Data Model Cross Border Trade- tomorrow? BOL FORM Invoice FORM CoO FORM InvoiceBOLCoO XML BOLXML Invoice XML CoO BOLFORM CoOFORM INVFORM XML … Exchange based on regional Data Model Advance exchange of informationAdvance exchange of information One time submission of all dataOne time submission of all data Documents generated in Country of Import (COI)Documents generated in Country of Import (COI) COI can determine which documents are requiredCOI can determine which documents are required COI can determine formats of documents and automationCOI can determine formats of documents and automation Both countries have a stable base to invest in automationBoth countries have a stable base to invest in automation

CEFACT CEFACT/TBG2 Summary UNeDocs & Cross Border Trade  UNeDocs integrates paper and electronic trade documents  UNeDocs and WCO Data Models are based on a common approach and a set of open standards  Emphasis of UNeDocs on trade and transport data and WCO DM on regulatory data  The Data Models can provide the basis for regional agreements on information exchange  The Data Models are technology independent and provide a stable basis for the investments

CEFACT CEFACT/TBG2 Summary UNeDocs & Cross Border Trade  UNeDocs is a stepwise approach to paperless trade  UNeDocs and WCO Data Models use similar concepts and are based on a common set of open standards  UNeDocs DM is centered on Trade and Transport processes while WCO DM focuses on regulatory data  The Data Models can provide the basis for regional agreements on information exchange  UNeDocs & WCO DM are technology independent and provides a stable basis for the investments

CEFACT CEFACT/TBG2 UNeDocs Digital Paper for Trade Thank You