Best Fleet Practices Department of General Services Presenters: Sharyl Blackington, Fleet Manager John Manring, Maintenance Fleet Coordinator April Heinze, PE, Director April 3, 2014

Best Fleet Practices Safety – Live With It

Best Fleet Practices Won Managed Competition 1998 Implemented MEO Monitor costs to private sector Procure parts using IBS  Just in time parts  Staff on site  Delivery to 8 garages

Recognized top 100 Best Fleets 2012 – Top – # 17 ASE “Blue Seal of Excellence Certification” Best Fleet Practices

Capital investments Remodeled garage lunch rooms/supv offices 5 year budget – remodel all garages Remodeled main garage  New equipment/technician work stations  Modern training room

Best Fleet Practices Recognize Employee Accomplishment Garage of quarter & year  Increased productivity 18% Succession Planning

Best Fleet Practices Client Service Published Client Fleet Manual Key performance measures  96% vehicle PM completion  92% fire apparatus availability  95% police patrol unit availability

Best Fleet Practices Reports  Annual Utilization Reports  Vehicle mileage  Accident  Fuel cost  Acquisition Status

Best Fleet Practices Program Improvements Upgraded FMIS to AssetWorks M5  PM scheduling  Vehicle Utilization  Reporting  Client Billing

Best Fleet Practices Mobile Service Program  3 trucks o PM o Repair  Parks & Fire o 310 vehicles o Reduced 2,700 staff hours/17,500 miles o Combined Annual Saving $211K

Best Fleet Practices Fluid Sampling  Reduce risk of major component failure o 400 units in program o 1,892 samples to date o 846 Actions o $81K warranty work

Best Fleet Practices Fuel Program  Unleaded County $3.65/commercial $4.28  Diesel County $3.87/commercial $4.27  In-house fuel saves ~$900K annually  21 Fuel Sites

Best Fleet Practices Biodiesel (B5) most fuel sites Cooperative Fuel Agreements  Sell $1.2 M to 32 agencies  Buy $617K from 3 agencies E-85 pump new fuel station

Best Fleet Practices Green Practices Green Fleet Action Plan  Efficient sustainable practices Alt fuel inventory  Flex Fuel ~ 1600  Hybrids ~180  Electric Vehicles ~ 40 (electric carts)

Best Fleet Practices Pursuing EV charging stations  10 sites for county vehicle & public use Achieved CARB diesel PM reduction Jan 2012 Reduced total vehicle GHG 3.7% since 2009  Fuel efficient vehicles o Ford Taurus to Focus o E series vans to Ford Transit Connect

Best Fleet Practices Shop Practices include:  Water based parts washers  Re-refined oil  7500 filters recycled yearly