Online interactive Risk Assessment in the hairdressing sector Update on the tool development Julia Flintrop 1

OiRA tools for the hairdressing sector Published: Cyprus Portugal Belgium Under development: Greece Slovenia Spain (Catalonia) Have a look at: http://www.oiraproject.eu/available-tools “99,8 % SME in the EU, 92 % are micro enterprises with less than 10 employees. “It is not necessary, because we do not have any major problems” This is the main reason given for not carrying out a risk assessment – especially in very small enterprises “The necessary expertise is lacking” This is the second most important reason for not carrying out a risk assessment – especially in very small enterprises Many establishments rely on external contractors to carry out their risk assessments In some countries nearly all establishments outsource risk assessment whereas in others nearly all do them in-house “A lack of technical support or guidance” Given as a ‘major difficulty’ in dealing with health and safety by a quarter of all establishments with 10-19 employees

EU hairdressers OiRA tool – development Steps of development Decision taken in SSD EU-OSHA subcontracted “Prevent “ from Belgium Prevent was involved in the development of the Belgian tool Development of the OiRA EU draft Revision of the Belgium tool Adding EU legislation Adding information based on the framework agreement First draft was ready end 2013 Feedback from the OiRA working group Rainer Roehr & Francois Laurent Working group meeting yesterday (13.3.) Discussion on general approach and certain items Support RA activities: - The managers of these firms are not necessarily acquainted with the legislation and the obligation it entails (to assess the risks) Very often they do not have the time not the means, especially human resources, to perform RA Targeting employment sectors - The risk inherent to a sector can be clearly identified, the enterprises targeted are easier to reach via the trade federations in particular And people in the same sector “speak the same language”. So, action can be better targeted, more precise and more sector relevant Be appropriate: neither too complicated nor too expensive (offer support for free or at a minimal cost) - Making it practical and relevant. The tool should be suitable and meet enterprises´ expectations. It is important to test the tool among the end-users before launching it. - Keeping the cost down/offering tools for free. It is by proposing actions that are inexpensive, easily accessible and with very tangible content that OSH procedures (like risk assessment) can be initiated in MSEs. Involving trade unions and trade associations - It is often this way that information reaches the SMEs Their involvement can add credibility to the project in the eyes of the end user Source: Improving occupational safety and health in SMEs: examples of effective assistance. European Agency for Safety and Health, Luxembourg: Office for Official Publications of the European Communities, 2003

EU hairdressers OiRA tool - content Modules Hairdressing cosmetics Storage, products, mixing station, etc. Skin protection Submodule gloves: single use gloves for colouring and washing, no jewellery, etc. Submodule skin care: separated area for hand hygiene, pH-neutral cleanser, etc. Layout and maintenance of the salon Rest area, non-slip floor, no smoking, fire extinguishers, etc. Furniture & work posture Height adjustable chairs, hair wash installations, etc. Support RA activities: - The managers of these firms are not necessarily acquainted with the legislation and the obligation it entails (to assess the risks) Very often they do not have the time not the means, especially human resources, to perform RA Targeting employment sectors - The risk inherent to a sector can be clearly identified, the enterprises targeted are easier to reach via the trade federations in particular And people in the same sector “speak the same language”. So, action can be better targeted, more precise and more sector relevant Be appropriate: neither too complicated nor too expensive (offer support for free or at a minimal cost) - Making it practical and relevant. The tool should be suitable and meet enterprises´ expectations. It is important to test the tool among the end-users before launching it. - Keeping the cost down/offering tools for free. It is by proposing actions that are inexpensive, easily accessible and with very tangible content that OSH procedures (like risk assessment) can be initiated in MSEs. Involving trade unions and trade associations - It is often this way that information reaches the SMEs Their involvement can add credibility to the project in the eyes of the end user Source: Improving occupational safety and health in SMEs: examples of effective assistance. European Agency for Safety and Health, Luxembourg: Office for Official Publications of the European Communities, 2003

EU hairdressers OiRA tool - content Modules 6. Hairdressing equipment and clothing Hairdryers, trolleys, clothes, etc. 7. Work organisation Working time, training, employee involvement, etc. 8. Personnel and prevention First aid, work related health complaints, precautionary measures for criminal offences and robberies etc. Support RA activities: - The managers of these firms are not necessarily acquainted with the legislation and the obligation it entails (to assess the risks) Very often they do not have the time not the means, especially human resources, to perform RA Targeting employment sectors - The risk inherent to a sector can be clearly identified, the enterprises targeted are easier to reach via the trade federations in particular And people in the same sector “speak the same language”. So, action can be better targeted, more precise and more sector relevant Be appropriate: neither too complicated nor too expensive (offer support for free or at a minimal cost) - Making it practical and relevant. The tool should be suitable and meet enterprises´ expectations. It is important to test the tool among the end-users before launching it. - Keeping the cost down/offering tools for free. It is by proposing actions that are inexpensive, easily accessible and with very tangible content that OSH procedures (like risk assessment) can be initiated in MSEs. Involving trade unions and trade associations - It is often this way that information reaches the SMEs Their involvement can add credibility to the project in the eyes of the end user Source: Improving occupational safety and health in SMEs: examples of effective assistance. European Agency for Safety and Health, Luxembourg: Office for Official Publications of the European Communities, 2003

OiRA working group decisions Risk assessment items are based on EU legislation & the hairdresser’ s agreement Phrasing is kept as close as possible to the text in the agreement For solutions: If there is no EU legislation or information in the agreement: It’s possible to include information phrased as a recommendation Examples: There is sufficient space around hair wash installations and hairdressing chairs to work comfortably and safely Handheld hairdryers are as light and as quiet as possible Support RA activities: - The managers of these firms are not necessarily acquainted with the legislation and the obligation it entails (to assess the risks) Very often they do not have the time not the means, especially human resources, to perform RA Targeting employment sectors - The risk inherent to a sector can be clearly identified, the enterprises targeted are easier to reach via the trade federations in particular And people in the same sector “speak the same language”. So, action can be better targeted, more precise and more sector relevant Be appropriate: neither too complicated nor too expensive (offer support for free or at a minimal cost) - Making it practical and relevant. The tool should be suitable and meet enterprises´ expectations. It is important to test the tool among the end-users before launching it. - Keeping the cost down/offering tools for free. It is by proposing actions that are inexpensive, easily accessible and with very tangible content that OSH procedures (like risk assessment) can be initiated in MSEs. Involving trade unions and trade associations - It is often this way that information reaches the SMEs Their involvement can add credibility to the project in the eyes of the end user Source: Improving occupational safety and health in SMEs: examples of effective assistance. European Agency for Safety and Health, Luxembourg: Office for Official Publications of the European Communities, 2003

Schedule New draft end April 2014 Feedback from the working group by end May 2014 Possible changes done until end June 2014 Presentation of the tool in the SSD 2. July 2014 Official launch of the tool?

Follow up for national tools If social partners are interested in implementing the tool in their Member State, EU-OSHA has possibilities to support you: Two approaches: Social partners from MS that are already OiRA partners and don’t have a hairdressers tool yet (France, Latvia, Lithuania, Czech Republic, Iceland, Malta, Italy, Slovakia) Social partners from MS that are no OiRA partners yet We will have to contact the authorities Figure out in how far they want to be involved Find a way of dealing with the translation of the software Develop a national version of the tool

Thank you For further information visit: http://www.oiraproject.eu Or contact: Julia Flintrop flintrop@osha.europa.eu Lorenzo Munar munar@osha.europa.eu