Johannes Spitzbart Phonogrammarchiv, Austrian Academy of Sciences Österreichische Tage der Digitalen Geisteswissenschaften save the data - workshop on digital repositories, Dec 2 nd 2014

 Collecting, preserving and documenting primary audiovisual research sources (unique) and making them available for research use  Scholarly research (ethnomusicology, ethnology, linguistics, context & discourse)  Technical research & development (standardization, i.e. IASA-TC, preservation, replay & digitization of recordings, patent “Method for Reconditioning of Data Carriers”) and training Role in the digital research infrastructure:  Digitization, long-term preservation, data accessibility  Metadata capture, comprehensive documentation, database access, searchability (online catalogue)

Manually managed system:  File Server – RAID 10 (= mirrored) HDD array, 40TB (usable capacity); LTO Tape Library (two backup copies)  Eternal preservation through continuous data and format (if needed) migration  Checksums for file integrity check Pros: easy files/folder management, in-house maintenance, flexible (independent from proprietary management software; hosting of any file format), probably easier disaster management Con: additional effort for manual file/folder management and linking to database (human resources) Gigabit Ethernet Tape library with LTO (=tape data storage) drive file servers 2 independent, scalable hard drive storage units in storage area network environment (mirrored hard drives, RAID 10) Several workstations 1-Gigabit Ethernet Network Switch Data backups managed by system administrator Content: Digitized (approx. 50%) tape/disc collection (audio) Born digital output of supported external & own projects (audio) Digitized acquired collections (audio) Workspace (for temp data)

 MySQL DB, PHP frontend, custom developed (daily backup onto storage system)  Elaborate structure due to archival documentation needs (comprehensive metadata capture)  Taxonomies & controlled vocabularies (Hornbostel-Sachs, languages, ethnic groups, etc.)  Different access levels (visitors read only, admin for taxonomies and CV)  AV playback in browser (MP3, MPEG-2)  English version (work in progress) Content: Comprehensive documentation (technical, content descriptive and contextual) at item level (=recording) which is a prerequisite for accessibility and potential use

… slimmed down copy of in-house database on dedicated “exposed” server  Reduced data set & short samples  Focus on usability and sophisticated search possibilities  Connected to Europeana through Dismarc (weekly updated) Open Access?  Legal constraints (Intellectual property rights)  Ethical issues (sensitive content)  full length online publication not possible to date

 INPUT (external, main part): Supported research projects get... ◦ Methodological support/advice ◦ Technical support (recording equipment & training, ) ◦ Preservation of the outcome (data: field recordings, metadata) ◦ Exclusive usage right for six years … and provide on their part... ◦ The original field recordings ◦ Their description (= predefined set of metadata) for proper documentation  OUTPUT: Interested users... ◦ Browse online catalogue, listen to samples, inquire via ◦ Are provided with access copies via Download (small handling fees or fixed rates for commercial use, e.g. media, exhibitions)