Anticipated 21 st Century Community Learning Centers – Expanded Learning Time Grant Opportunity Grant Information Session March 8, :00 AM – 1:00 PM Presented by: Department of Elementary and Secondary Education Staff “Time alone guarantees nothing … but with it, all else is possible.” --Massachusetts Commission on Time and Learning, 1995

Anticipated Timeline Massachusetts Department of Elementary and Secondary Education 2 Grant Information Webinar– OptionalFebruary 27, 2013 Questions Submitted ( Ongoing Grant Information Session – Optional (Malden)March 8, 2013 Competitive Funding Opportunity – RFP PostedWinter/Spring 2013 Additional Information Webinar(s)/Call(s)Spring 2013 Competitive Applications DueSpring 2013 Award NotificationsSpring – Summer 2013 Full Grant Award Period (Pending appropriation and continuation grant approval.) Initial Duration: 9/1/13-8/31/14 Two Continuation Years: 9/1/14- 8/31/15 and 9/1/15-8/31/16 When confirmed, more details and dates will be posted on the 21st CCLC ( site.21st CCLChttp://

The Department’s Goal* To prepare all students for success after high school Massachusetts Department of Elementary and Secondary Education 3 *For more information:

The Department’s Core Strategies Prepare all students for success after high school by:  Strengthening curriculum, instruction, and assessment  Improving educator effectiveness  Turning around the lowest performing districts and schools  Using data and technology to support student performance Massachusetts Department of Elementary and Secondary Education 4

Conditions for School Effectiveness  Effective district systems for school support and intervention  Aligned curriculum  Effective instruction  Student assessment  Principal’s staffing authority  Professional development and structures for collaboration  Tiered instruction and adequate learning time  Students’ social, emotional, and health needs  Family-school engagement  Strategic use of resources and adequate budget authority Massachusetts Department of Elementary and Secondary Education 5

Anticipated 21 st CCLC – Expanded Learning Time (ELT) Grant  Pending Federal appropriation  To date, 21 st CCLC grants have solely supported out-of-school time (OST) programming (non-school hours).  ESEA/NCLB waiver flexibilities granted to MA gives the Department authority to competitively award funds for use during an expanded day.  The anticipated NEW FY14 21 st CCLC – ELT grant will support activities exclusively during an expanded day/year (during regular school hours). Note: Separate funding will also be available to support competitive and continuation 21 st CCLC OST grants.  We expect a highly competitive process, with funds available to support schools in a limited number of districts. Massachusetts Department of Elementary and Secondary Education 6

Anticipated Eligibility  Eligible applicants will be school districts, cities and towns, community based organizations (CBOs), other public or private entities, or a consortium of two or more of such entities.  One application per district to be served.  Grantees must use these funds only in schools that operate School-Wide (SW) Title I programs.  Title I status available on each school’s Profile* page.Profile * Massachusetts Department of Elementary and Secondary Education 7

Anticipated Eligibility (Cont.) 1. Schools that currently have a 21st CCLC (OST) grant (and anticipate continuation funding for that school site in FY14):  If that school site is served through this new 21st CCLC-ELT competitive grant, the school will be expected to:  submit a revised OST program schedule that continues to reflect a minimum of 448 non-school day hours for targeted students, and  continue to meet all other requirements of that existing grant award.  NOTE ADDED POST-WEBINAR - FOR FY13 21st CCLC (OST) New Site Grantees (only):  The Department is exploring the possibility of allowing a portion of that grant’s continuation funds to be used towards 21st CCLC-ELT activities, for school sites that are also competitively awarded the FY14 21 st CCLC-ELT grant. Details will be posted once confirmed. Massachusetts Department of Elementary and Secondary Education 8

Anticipated Eligibility (Cont.) 2. Schools that do not currently have a 21st CCLC (OST) grant… May not be new sites in FY14 for BOTH 21st CCLC-ELT and 21st CCLC-OST. In other words, an applicant can submit FY14 proposals through both 21 st CCLC-ELT and 21 st CCLC- OST grants, however, the same school(s) cannot be included in both proposals. Massachusetts Department of Elementary and Secondary Education 9 *.

Anticipated Eligibility (Cont.) 3. Schools that currently receive a state-funded Expanded Learning Time (ELT) grant:  Are not eligible to be proposed sites for this federally- funded FY14 21 st CCLC-ELT opportunity.  Note, however, that these schools are eligible to be proposed new sites for the anticipated FY14 21 st CCLC- OST opportunity. Massachusetts Department of Elementary and Secondary Education 10 *.

Funding/Fund Use  GRANT FUNDS:  Up to $500/pupil in the school, to support specific 21 st CCLC – ELT components of an expanded day/year.  APPLICANT FUNDS:  Must designate a minimum of $500/pupil from additional funds to support other costs associated with ELT Massachusetts Department of Elementary and Secondary Education 11

Funding/Fund Use Massachusetts Department of Elementary and Secondary Education 12

Funding/Fund Use (cont.)  Title I Funds  A district may be able to use Title I, Part A funds to support ELT in one or more Title I schools through a district reservation and/or direct allocation to schools  Could include Title II, Part A funds flexed into Title I  Requires consultation with the Department’s Title I office Massachusetts Department of Elementary and Secondary Education 13

Grant Purpose/Priorities  Primary purpose: To provide engaging academic enrichment opportunities that will help to close proficiency gaps, and support college and workforce readiness and success during an expanded school day and/or school year. Massachusetts Department of Elementary and Secondary Education 14

Expanded Learning Time Massachusetts Department of Elementary and Secondary Education 15 ELT

How to Spend 300 Additional Hours of Time in School Massachusetts Department of Elementary and Secondary Education 16  More time for core academics  Embedded teacher time  Embedded enrichment for students Creating Best Practices to Engage Students and Staff

Expanded Learning Time… Massachusetts Department of Elementary and Secondary Education 17

Successful Implementation of ELT Developed in collaboration between ESE and Massachusetts 2020 for successful implementation of an expanded learning time program.  ELT Redesign Supports a Clear, School-wide Academic Focus  Additional Time for Core Academics  Additional Time for Enrichment  Additional Time for Teacher Leadership and Collaboration  Focused and Collaborative Leadership  Resources are Aligned and Focused  District Leadership Supports ELT Massachusetts Department of Elementary and Secondary Education 18

Massachusetts Department of Elementary and Secondary Education st CCLC

 Coordination between core content instructional time and academic enrichments and supports, with shared learning goals, teaching, and support strategies.  A school and community-based infrastructure with established procedures that improve student outcomes.  Development of College and Career Readiness Skills (includes analytic reasoning, critical-thinking, problem- solving)  Development of a tiered system of support.  A system that evaluates program effectiveness through data collection and analysis. Goals of the Massachusetts 21 st Century Community Learning Center Programs

That is the intent of the Massachusetts 21 st Century Community Learning Centers Program How can students reach academic goals if they do not see the relevance of learning to their lives?

How do we do this? The MA 21 st CCLC approach to learning focuses on strategies that engage & support students with different learning styles in gaining a greater understanding of classroom content in an atmosphere the fosters creativity.

By embedding academics into engaging projects we not only give students a richer and more in-depth learning experience but we are also are helping them to develop self-expression, critical thinking, problem solving skills and positive relationships.

21 st CCLC – ELT: Content-Rich Learning Environments  Inquiry-based learning- An old adage states: "Tell me and I forget, show me and I remember, involve me and I understand.” The last part of this statement is the essence of inquiry-based learning. The instructor guides the students in the process of finding the answers themselves and encourages them to ask new questions along the way.  Project-based learning-instructional approach built upon authentic learning activities that engage student interest and motivation. With this type of active and engaged learning, students are inspired to obtain a deeper knowledge of the subjects they are studying. Learning through questioning, inquiry, and critical thinking. Massachusetts Department of Elementary and Secondary Education 24

 Media technology -as a means to develop students into healthy consumers, innovative producers, and critical thinkers. Incorporates technology to enhance learning. Emphasizes project-oriented, inquiry-based learning. The philosophy and techniques of inquiry-based learning are particularly well suited to media technology because they inspire exploration. Encourages Collaboration. Builds essential teamwork skills.  AND…Service-learning Massachusetts Department of Elementary and Secondary Education st CCLC – ELT: Content-Rich Learning Environments (cont.)

Service-learning* - A teaching and learning strategy that integrates meaningful service with instruction. *All grantees are required to engage students in at least one service-learning project each year. Training will be provided. Massachusetts Department of Elementary and Secondary Education 26 Elements of service-learning from KIDS Consortium.

What is Service-Learning?  Service-learning is:  A teaching and learning methodology  A way to “bring learning to life”  A student engagement strategy  Service-learning is NOT:  A one-time community service project  An “add-on”  An adult-driven activity Massachusetts Department of Elementary and Secondary Education 27

Massachusetts Department of Elementary and Secondary Education st CCLC - ELT 21 st CCLC – Expanded Learning Time Grant21 st CCLC – Expanded Learning Time Grant

Massachusetts Department of Elementary and Secondary Education 29  Support a coordinated/collaborative approach to restructuring/redesigning an expanded day  Incorporate 21 st CCLC principles into an expanded day that includes 300 additional hours 21 st CCLC – Expanded Learning Time Grant (cont.)

21 st CCLC – ELT Grantees will:  Building on a traditional hour day for 180 days, this translates to a total of:  1,380 hours for elementary schools  1,470 hours for middle/high schools *above the state required minimumstate required minimum Massachusetts Department of Elementary and Secondary Education 30

 Inquiry-based learning  Project-based learning  Service-learning and/or  Using media technology Massachusetts Department of Elementary and Secondary Education st CCLC – ELT Grantees will:

Grant Purpose/Priorities Also to support the following, related to 21 st CCLC- ELT activities:  professional development and common planning time;  partnerships; and  literacy and other educational resources for families of participating students Massachusetts Department of Elementary and Secondary Education 32

Massachusetts Department of Elementary and Secondary Education 33  Which strategies/principals of 21 st CCLC might help you to meet the needs of your students/teachers/families/community?  How might you redesign/restructure an expanded day to incorporate these strategies? Turn and TalkTurn and Talk

Competitive priorities:  Proposing a year-round school model  Proposing activities/ELT in a Level 3-5 school  Proposing an ELT “feeder system”  Proposing blended learning strategies  Proposing creative labor compensation management structures  Proposing a strong partnership Massachusetts Department of Elementary and Secondary Education 34

Why a year-round school model?  Mitigate summer learning loss  More time to support struggling students  Opportunity for creative partnerships during “intersessions” Massachusetts Department of Elementary and Secondary Education 35

Sample Year-round school Massachusetts Department of Elementary and Secondary Education 36 SCHOOL IN SESSION 172 days INTERSESSIONS 34 days TOTAL REQUIRED 206 days SUMMER BREAK 30 days WINTER BREAK 15 days SAMPLE YEAR-ROUND SCHOOL MODEL

An ELT Feeder System  Consistency for students and families Massachusetts Department of Elementary and Secondary Education 37 and/or

What is Blended Learning? Massachusetts Department of Elementary and Secondary Education 38  A formal education program in which a student learns at least in part through online delivery of content and instruction with some element of student control over time, place, path, and/or pace and at least in part at a supervised brick- and-mortar location away from home.

Massachusetts Department of Elementary and Secondary Education 39 “Blended learning, when properly implemented, can provide a high-quality individualized education at a low cost on a sustainable basis.” - Lexington Institute “In the year ahead we will see more public schools adopt blended learning, meaning online learning in physical schools. Blended learning is no longer entirely new or untried, and school leaders are hungry for a way to do more with less.” -Innosight Institute, 12/18/12 “Hybrid (blended learning) education uses online technology to not just supplement, but transform and improve the learning process.” - TeachThought.com “Blended learning is an opportunity to invigorate teaching and improve learning by making smart use of technology.” -Education Elements Blended Learning Quotes

Why Blended Learning?  Real time data on individual student, group, whole class to inform and differentiate instruction  Cost savings  Potential for small group learning  Parent access to data  Student engagement Massachusetts Department of Elementary and Secondary Education 40

Creative labor compensation management structures  The Department is looking for innovative ways to support ELT.  Possibilities include:  Staggered schedules  Working with partners  [INSERT YOUR CREATIVE IDEAS HERE] Massachusetts Department of Elementary and Secondary Education 41

Key Elements of Successful Partnerships: 1.Shared vision of learning: Partners share a common understanding of the goals and resources need to support children’s learning. 2.Shared responsibility and leadership: Partners each have a say in how efforts are lead and mutually determine results and assessments. 3.Complementary: Partners share complementary skills and areas of expertise to create a seamless and comprehensive set of learning supports for children. 4.Effective Communication: Partners communicate effectively and frequently to ensure they are aligning their activities and are working in harmony with one another. Massachusetts Department of Elementary and Secondary Education 42

Key Elements of Successful Partnerships: 5.Regular and consistent sharing of information about youth progress: Partners have access to crucial data that help them better understand the youth they serve. 6.Family engagement: Families are understood to be key partners and are empowered as valued contributors to their children’s learning. 7.Collaborative staffing models: Schools and community organizations create staffing structures that intentionally blend roles across partners, so that staff work in multiple settings to provide adult support spanning all hours. Massachusetts Department of Elementary and Secondary Education 43 Adapted from Harris and Wilkes, Partnerships for Learning: Community Support for Youth Success, Harvard Family Research Project, January 2013.

Massachusetts Department of Elementary and Secondary Education 44  What ideas do you have about creative ways to implement activities aligned with the outlined competitive priorities? Turn and TalkTurn and Talk

Additional Details  One application per school district (may include multiple schools)  Non-public school lead applicants must demonstrate coordination/collaboration with the school(s) for which they are applying Massachusetts Department of Elementary and Secondary Education 45

Additional Details  Project Duration – 3-year grant period  Continuation Grants in FY15 and FY16, provided all requirements are met and grant applications are submitted.  Required – PRIOR to submission  Consultation with Private Schools  Notification to the Community of Intent to Apply  Intent to Apply – online to the Department Massachusetts Department of Elementary and Secondary Education 46

Evaluation Requirements  All grant recipients are required to utilize the Survey of Academic Youth Outcomes (SAYO) and the Assessment of Program Practices Tool (APT).  SAYO uses brief pre and post- surveys to collect data on selected outcomes that are aligned with the goals and program practices.  APT is an observation tool designed to assess the extent to which programs are implementing practices congruent with their desired SAYO outcomes. The APT is intended to be a tool that assists grantees with continuous program improvement and with identifying areas for professional development. Massachusetts Department of Elementary and Secondary Education 47

SAYO Outcomes Grantees are required to report on 2 Academic and 3 intermediary outcomes Academic ELA (Reading, Verbal Communication, and Written Communication), Math (Communication, Reasoning, and Problem Solving), Science Social Studies Intermediary Outcomes Homework (if offered) Analysis and Problem Solving Behavior in the Classroom Communication Skills Adult Relationships Engagement in Learning Initiative Massachusetts Department of Elementary and Secondary Education 48 APT Measures Program climate Relationships (staff:youth and peer:peer) Program practices Youth participation Evaluation Requirements – cont.

Required Forms  Part I – Signature Page  Part II – Budget Workbook  Part IIIa – Required Program Information - District  Part IIIb – Required Program Information - School  Addendum A – Grant Assurances Massachusetts Department of Elementary and Secondary Education 49

Part IIIa – Required Program Information - District  Submit ONE per DISTRICT served by the lead applicant  How will the district support its school(s) in implementing ELT and 21 st CCLC-ELT activities?  If the lead applicant is not the district, how will the lead applicant collaborate with the district to provide support for the school(s) implementing ELT and 21 st CCLC – ELT activities? Massachusetts Department of Elementary and Secondary Education 50

Part IIIb – Required Program Information - School  Overview  “Big-picture” – What’s different as a result of ELT?  21 st CCLC-ELT – What specific component will be supported with this grant? Massachusetts Department of Elementary and Secondary Education 51

Part IIIb – Required Program Information - School  Stakeholder Interest and Involvement  In Planning…  In Implementation… Massachusetts Department of Elementary and Secondary Education 52

Part IIIb – Required Program Information - School  Needs, Strategies, Progress Measures  Identified Needs  Proposed Strategies to Address Needs Using ELT  Specific Strategies Supported with 21 st CCLC-ELT  Progress Measures* and Continuous Improvement *Funded applicants are required to participate in Department evaluation activities. Massachusetts Department of Elementary and Secondary Education 53

Part IIIb – Required Program Information - School  School Structures to Support ELT  Structures, personnel and resources  Who and how will support ELT and grant implementation and evaluation  New/existing  Consultation with Private Schools Massachusetts Department of Elementary and Secondary Education 54

Part IIIb – Required Program Information - School  Staffing and Scheduling  Impact of ELT on staffing levels  Flexibilities, changes to contracts, charters  Creative labor management compensation structures (competitive priority)  Current and Proposed Schedules – Student/Teacher Massachusetts Department of Elementary and Secondary Education 55

Part IIIb – Required Program Information - School  Non-21 st CCLC-ELT Grant Support for ELT  Demonstrate that the school/district has identified and made available sufficient additional funds to support the school’s implementation of ELT.  Do not include 21 st CCLC-ELT grant funds in this. Massachusetts Department of Elementary and Secondary Education 56

Submission Instructions  DUE DATES – TBD – Spring 2013  INTENT (likely a few weeks prior to full application)  FULL APPLICATION  all documents by 5PM on date due to: (do not create pdfs)  Mail 4 sets (postmarked or hand delivered by date due):  one single-sided, clearly marked ORIGINAL, with all original signatures Massachusetts Department of Elementary and Secondary Education 57

Food for thought as you plan...* * Video link: ( (Colorado Legacy Foundation’s video about their Expanded Learning Opportunities Initiative) Massachusetts Department of Elementary and Secondary Education 58

Questions?  Submit additional questions online:  Webinar(s) to address questions: Dates will be posted to under Purpose & Funding, Section II) THANK YOU FOR YOUR INTEREST! Massachusetts Department of Elementary and Secondary Education 59