Aug 8, a|EA-DC Forumaeaassociation.org 1 Serve Actionable Knowledge Empower Agile Architects Tyson Brooks, BAE Systems Haiping Luo, Government Printing Office Association of Enterprise Architects International Committee on Enterprise Architecture Standards

Aug 8, a|EA-DC Forumaeaassociation.org 2 Topics Where is My Tool?! –Knowledge challenges faced by architects Tool Assembling –The purpose and approach of the EA Knowledge Digest (EAKD) project The Tool Cabinet –An overview of the EAKD system Using the Tool Cabinet –Use scenarios performed in the EAKD system Call for Tool Help –How can EAKD do better? Could you help?

Aug 8, a|EA-DC Forumaeaassociation.org 3 Where is My Tool ?! a.Architecting tasks are knowledge- demanding and time-pressing. b.Architectural problems are complex. c.Good EA knowledge and practices exist in many enterprises, But when architects perform their work, they often can’t find suitable knowledge items and methods for ready use. d.Have to research or create reasoning, processes, and methods in a hurry. Common challenges faced by architects:

Aug 8, a|EA-DC Forumaeaassociation.org 4 What is the Problem ? Why do architects reinvent the wheel while preaching others not to? It is not because we don't want to reuse existing knowledge, but that it is not easy to do so. EA knowledge, similar to the architectural problems we have, is: Scattered in many places; Too much, too bulky to digest and use; Not in ready forms for quick application; Not related with actions/tasks we encounter.

Aug 8, a|EA-DC Forumaeaassociation.org 5 The Gap… Knowledge Items Tasks Standards Metrics Principles Analytics Processes Models Methods Caveats Lessons learned Monitor gaps Simulate scenarios Collaborate development Harmonize approaches Commit top management Minimize waste Minimize risks Pace transitions Establish governance Identify portfolio Guidance Coordinate Implementations

Aug 8, a|EA-DC Forumaeaassociation.org 6 Tool Assembling Collect and Organize EA knowledge items to enable architects to find suitable knowledge and apply best practices quickly and properly. The purpose of the EA Knowledge Digest:

Aug 8, a|EA-DC Forumaeaassociation.org 7 Tool Assembling: the Approach Collect Abstract Organize Associate to Actions Serve

Aug 8, a|EA-DC Forumaeaassociation.org 8 The Tool Cabinet The EA Knowledge Digest System has two components: -The open site; -The repository. EAKD Open Site Public EAKD Repository Journal of EA subscribers distills, categorizes, integrates, associates populate knowledge items serves knowledge in context fill contents serves contents is part of

Aug 8, a|EA-DC Forumaeaassociation.org 9 The EAKD Open Site The EAKD Open Site: Features: Global, open access Simple structure for easy navigation Rich and growing contents Real-world templates and documents Who can access: Open to public. Self-registered users can post.

Aug 8, a|EA-DC Forumaeaassociation.org 10 The EAKD Repository The EAKD Repository (sampling site): Features: Knowledge item collection; Structured with attributes, relationships, and relationship notes; Dynamically served in a wide range of contexts, especially in EA management context; Linked to architecting activities, problems, and lifecycle; …

Aug 8, a|EA-DC Forumaeaassociation.org 11 Where is the “Actionable”? EA Management Activity Context (example) Knowledge Items: methods, principles, models, … Architecting lifecycle Document As-Is Principles Methods Caveats Analyze As-Is Design Target structured, organized, associated

Aug 8, a|EA-DC Forumaeaassociation.org 12 The EA Management Methodology: Activity Types and Relationships This is a basic approach to enable effective coordination. This approach has four iterative activity types: Document proceeds to Align Evaluate Nurture proceeds to If acceptable, proceeds to periodically returns to If not acceptable, goes back to –Document –Align –Evaluate –Nurture

Aug 8, a|EA-DC Forumaeaassociation.org 13 EA Management Methodology Matrix Activity Type >>DocumentAlignEvaluateNurture Method Group A1A2A3A4 Engage M1yyyy Communicate M2yyyy Model M3y Record M4yyyy Relate M5yyy Analyze M6yyyy Design M7yy Plan M8yy Coordinate & Pace M9yy Govern M10yyy Monitor M11yyyy Measure M12yyyy Compare M13yyy

EA Management Methodology Matrix Activity Type >>DocumentAlignEvaluateNurture Method Group A1A2A3A4 Engage M1 y* yyy Communicate M2yyyy Each “y” indicates that the Activity Type (in column) uses this method group (in row) to perform the function (in row). The method group can be drilled down to a set of methods applicable for the task. For example, the “y” for the cell of “Document & Engage” can be read as: “To Document EA information, it is necessary to engage stakeholders. The Engage method group will provide applicable methods to get stakeholders engaged.”

Aug 8, a|EA-DC Forumaeaassociation.org 15 Architecting Lifecycle EA Management Core EA Drivers EA Principles EA Governance EA Information Base EA Intelligence Capacity Document Existing Architecture Strategic Mgmt Perspective Business Mgmt Perspective Resource Mgmt Perspective Risk Mgmt Perspective Electronic Mgmt Perspective Design & Ratify Target Architecture EA Design EA Policy EA Standards EA Processes Implement EA Plans Build new components Align existing components Monitor changes Analyze Existing Architecture EA Statistics EA Diagnoses EA Analyses EA Reports EA Recommendations Plan & Commit Transitions EA Planning EA Governance Process EA Review EA Stakeholder Mgmt Evaluate Implemented Changes Output Quality Analyses EA Performance Analyses Continue Architecture Management Project Closure Maintain Architecture Measure operation performance Identify future change needs.

Aug 8, a|EA-DC Forumaeaassociation.org 16 Architecting Lifecycle Management

Aug 8, a|EA-DC Forumaeaassociation.org 17 Using the Tool Cabinet Use Scenarios and Demo : 1.Finding a template for developing an EA baseline assessment 2.Finding EA knowledge items: principles, standards, … 3.Finding methods to perform a task. 4.Finding knowledge items to complete a phase in the EA Management Lifecycle.

Aug 8, a|EA-DC Forumaeaassociation.org 18 Using the Tool Cabinet (cont.) 1. Finding a template for developing an EA baseline assessment Step 1: Type Your Request

Aug 8, a|EA-DC Forumaeaassociation.org 19 Using the Tool Cabinet (cont.) 2. Displays Results Location Within EAKD Google Search Technology For Additional Information

Aug 8, a|EA-DC Forumaeaassociation.org 20 Using the Tool Cabinet 2. Finding EA knowledge items: principles, standards, …

Aug 8, a|EA-DC Forumaeaassociation.org 21 Using the Tool Cabinet 3. Finding a method to perform a task.

Aug 8, a|EA-DC Forumaeaassociation.org 22 Using the Tool Cabinet 3. Finding a method to perform a task (details)

Aug 8, a|EA-DC Forumaeaassociation.org 23 Using the Tool Cabinet 4. Finding knowledge items to complete a phase in the EA Management Lifecycle

Aug 8, a|EA-DC Forumaeaassociation.org 24 Call for Tool Help How can EAKD achieve its goal better? Could you help EAKD to identify, distill, organize, and associate knowledge items with EA management actions?

Aug 8, a|EA-DC Forumaeaassociation.org 25 Summary EA Knowledge Digest is up and running. Purpose: collect EA knowledge items and serve knowledge packages to architects in action. Populating and structuring the Digest is an ongoing process. Call for community participation to shape and fill the Digest and to make it usable and useful. Appreciations: –Thanks to John Gotze for hosting the EAKD; –Thanks to Agilense, Inc., and Cogniscape, LLC for donating their EA repository and modeling tools, EA WebModeler and CogniViz, to support the EAKD project. Contact Information –Tyson Brooks, EAKD Project Manager –Haiping Luo, Assistant Project Manager Association of Enterprise Architects International Committee on Enterprise Architecture Standards