Oregon Feature Code

Oregon File Member Setup

Done at the district level Runs the physical file information for the district Shouldn’t be too concerned by this option

CIMS School/State ID X-ref Index schools Each school in district must be included with a State ID attached State ID found:

Oregon Student Attendance Reporting

Maintain Attendance Register Extension Info Index district Must have identical registers here from ATT.240 If register is missing, add register here Necessary for building quarterly report

Print Attendance Registers Builds quarterly report file Similar to ATT.530 Must do this before running quarterly report Can run over and over Do not actually have to print out, but must run Put in district, quarter, limit to school if desired

Print Quarterly Attendance Report Report used to fill-out web survey Depicts summarized attendance for each school in the district Based on attendance registers Can run for entire district or per school Be sure to fill in all fields

Oregon Student Immunization Information

Maintain Immunization Exemptions Definitions Done as part of initial setup 4 exemption codes: –Contracted –Permanent Medical –Religious –Temporary Medical

State Definitions & TB Required Also done as part of initial setup Index to see definitions set for district Lookup on country to see how setup TB screen will only show up in students basic student information if they are from a location that has been defined here Screen will appear after immunization

Maintain Student Immunization Information Where immunization information is first entered and maintained Same screen in basic student information Enter exemptions if necessary Make sure the correct schedule is used –Enrolled 9/1/98 = schedule 2

Student Immunization Primary Review Detail Large report Takes a look at all students Looks like immunization info Very detailed report

Student Immunization Primary Review Summary Used for reporting to state health department Similar setup screen as the detail Prints in a nice layout

Disease Outbreak Who could be affected if someone shows up with one of the diseases Same setup format Specific to a particular disease or all diseases

Student Immunization Assessment Report Reports in a percentile format Can report a particular class or all classes in the district Reports each of the diseases Useful report

Students Requiring TB Shots Deals w/ country codes in basic student information Enter district Enter school or several schools Enter a date range Leave defaults Reports any and all students still requiring TB shots

Student Immunization Future Review Detail Is a forecast/future program Creates a list of students that will require immunizations Based on list, a letter or notice can be sent to parents “Calculate Students Age as of:” is a future date

Oregon Competency System

Print Academic Record (Transcript) Only menu item used Enter district Enter school Can enter a class or leave it blank Can enter a student # or leave it blank F4 to index if necessary

Oregon Secondary School Class Size

Take Snap-Shot of Course Count Files From the program: “This procedure will take a Snap-Shot of your Master Schedule for use in the building of School Student Class Size file required by the state. You should run this on the day you want the Snap-Shot taken.” “Only run this once, unless you wish to clear the files and repost the schedule.” Done on October 1 st Verify enrollments before this is done Counts class sizes

Build X-ref File From Previous Year Enter district and school Leave all defaults to N unless you want to reset information Clear all this information from previous year when doing a new year. Determined by individual district Clear all information from previous year Run once a year before taking Snap-Shot

Maintain Course X-ref to State Subject Area Add, change or delete a course on a case-by- case basis If adding, be sure to look at page 6 of the handout

Print Course X-ref Edit Listing A reference tool, indicating a X-ref of the courses between the school district and the state “Update Course X-ref File from Master Schedule:” always make Y Enter district and school

Create SMF Secondary Class Size File Enter ID codes Enter contact addresses Enter fiscal year (must be updated each year)

State Secure Student ID

District Extension Record This is where the ethnic codes are defined for the data that is sent to the state. Can enter up to five different ethnic code abbreviations for one ethnicity.

CIMS School/State ID X-ref Maintenance Index schools Each school in district must be included with a State ID attached State ID found:

Build Student DBI SMF file This builds the SMF file that will include the data sent to the state Enter District (can enter individual school) Leave predefined enrolled date Include all students is Y (yes) Clear present file is Y (yes)

Maintain Student DBI SMF file Program allows you to add, change, delete or lookup any of the students created when the file was built. Make sure Student ID line is filled completely. Ex. Student ID:

Create SMF Secondary Class Size File Enter ID codes Enter contact addresses Enter fiscal year (must be updated each year)

Re-post Last Uploaded SSID to Alt-ID This program will only be used if the SSID’s are not automatically placed on the Alt-ID line using the FTP. No data to enter – automatically runs in batch mode.

State Assessment Only concerned with the first two options.

OPTE-MIS Reporting

OPTE-MIS New Year Setup Option 1 – Clears course definition file (this can be skipped if courses remain about the same as previous year, see option 3 on main menu) Option 2 – Clears the student demographic file Option 3 – Clears the student courses taken file

OPTE-MIS to CIMS Options To review/update where certain attributes are located in CIMS These attributes are located in STU.107 – General Student Attributes

OPTE-MIS to CIMS Ethnic X-Ref Enter CIMS Ethnic Codes Use OPTE-MIS Ethnic Codes (listed above) Enter Ethnic Descriptions

OPTE-MIS to CIMS State Course X-Ref If not cleared (option 7, option 1) the data can be changed to current year or another year can be added. State provides documentation on what different fields represent.

OPTE-MIS to CIMS State Course X-Ref 1.To Position to a specific record in file, starting with: School No. (from state) Year Strand Course 2.Fill in cross reference information: School No. (from state) Report Year CAM (from state) OPTE-MIS course ID (from state) CIMS district, school, course ID Credit given Core course (state defines what core courses are)

Create demographic for OPTE school This creates the student demographic file This creates file that can be extracted from the AS/400 via a file transfer program For detailed instructions of what files are created, visit then click on “OPTE-MIS Setup Procedure”

Create OPTE-MIS Student, Courses Taken files This creates the student courses taken file This creates file that can be extracted from the AS/400 via a file transfer program