Workshop Facilitation PPT 0.1a Who, What, Why and How

Creating a Learning opportunity Determine Topic/Focus based on a need defined by the organization Define the objective and goals Identify participants and do a needs assessment among them to help focus the workshop Take care of all logistics – space, room arrangement, breaks, transport, etc. Plan the workshop in terms of activities, timing and flow Determine ways to evaluate the workshop Include plans for follow-up

Check setup in room Tables/chairs – mobility in changing Materials – flipcharts, VIPP cards, markers, ability to post Electronic – Computer, PPT projector, overhead projector – Where things are plugged in (need for appropriate plugs) Lighting Access to facilities

Communication Skills Facilitation skills Use of verbal and non-verbal Language Techniques & Timing Evaluation and Follow-up

Facilitation Skills Be clear in instructions Be present Convey that you are interested in the topic Show an appreciation of what each person has to offer Notice body language of participants Introduce energizers when appropriate Learn together

Body language – non-verbal messages Be aware of how you are using your hands and moving around the presentation space, Make eye contact around the room – not just to one part of the room Demonstrate self-confidence Show enthusiasm for the topic

Verbal communication Use open ended questions – door openers Paraphrase to check meaning – also gives message that you are listening Be an active listener Be non-judgmental, even when correcting information Don’t be afraid to say you don’t know if a question is asked you cannot answer Use example from the study in Morroco of teacher’s questioning techniques by gender.

Techniques Brainstorm Small groups – ways of creating groups Presentations – alternative ways of reporting All groups report 1st group reports fully, others add to it Walk About Drawings Songs, poems, role plays You do not have to have each group report back fully in plenary. Not recommended to use competition.

Evaluation Daily End of Training Follow-up Emotion chart One thing learned, etc. End of Training Questionnaire Essay Checklist, etc. Follow-up

And most importantly HAVE FUN