OPERATIONS STEERING COMMITTEE Constituency Operations Team Kick-Off Meeting February 28, 2009 Interim Chair: Olga Cavalli

Constituency Operations Team Initial Work Team Members Interim Chair: Olga Cavalli - Nominating Committee Appointee Interim Chair: Olga Cavalli - Nominating Committee Appointee Chuck Gomes - gTLD Registries Constituency Chuck Gomes - gTLD Registries Constituency Tony Harris - Internet Service Providers Constituency Tony Harris - Internet Service Providers Constituency Zahid Jamil - Commercial and Business Users Constituency Zahid Jamil - Commercial and Business Users Constituency S.S. Kshatriya - Individual (India) S.S. Kshatriya - Individual (India) Victoria McEvedy - Intellectual Property Interests Constituency Victoria McEvedy - Intellectual Property Interests Constituency Hector Ariel Manof - Intellectual Property Interests Constituency Hector Ariel Manof - Intellectual Property Interests Constituency Krista Papac - Registrar c. Krista Papac - Registrar c. Dr. Shahram Soboutipour - Individual (Iran) Dr. Shahram Soboutipour - Individual (Iran) Michael Young - gTLD Registries Constituency Michael Young - gTLD Registries Constituency

Constituency Operations Team Kick-Off Meeting Draft Agenda 1. Call to order and introductions 2. Review agenda 3. Timeline for interim Constituency Operations Work Team chair and procedures for selecting permanent chair; vice-chair 4. Review and discussion of Constituency Operations Work Team charter (delineation of current problems, desired outcomes, deliverables, and timelines) 5. Procedures for finalizing Constituency Operations Work Team charter, including proposed timeline 6. Agree to regular teleconference meeting times 7. All other business

4 Five Main Areas of Improvement Based on input from the independent reviews, a Working Group of the ICANN Board Governance Committee (BGC-WG) identified these areas for improvement Adopt Working Group Model Enhance Constituencies Improve Communications Revise the Policy Development Process GNSO Council Restructure

Constituency Operations Team Work Team Draft Charter Goals Develop proposals for Council consideration based on the Boards endorsement of recommendations: Develop proposals for Council consideration based on the Boards endorsement of recommendations: Improved inclusiveness, openness, and transparency Improved inclusiveness, openness, and transparency Effectiveness and efficiency of the GNSO constituency and stakeholder group operations and their interactions with other GNSO structures (i.e., the Council) will include: Effectiveness and efficiency of the GNSO constituency and stakeholder group operations and their interactions with other GNSO structures (i.e., the Council) will include: Developing a global outreach program to broaden participation in current constituencies Developing a global outreach program to broaden participation in current constituencies Enhancing existing constituencies by developing recommendations on the following: Enhancing existing constituencies by developing recommendations on the following: Each constituency should have a clearly communicated set of participation rules and operating principles that are based on common principles developed by the GNSO. Each constituency should have a clearly communicated set of participation rules and operating principles that are based on common principles developed by the GNSO. Develop a tool kit of basic administrative, operational and technical services available to all constituencies. Develop a tool kit of basic administrative, operational and technical services available to all constituencies.

All constituencies operate in open, transparent manner Processes are standardized, accessible, and democratic Participation is global and supports multiple languages Centralized directory: up-to-date and publicly accessible Staff Support Toolkit: outreach, services, admin, et al Staff Support Toolkit: outreach, services, admin, et al. Constituency Ops Team: standards, rules & procedures ICANN Board Recommendations Enhance Constituencies

Constituency Operations Team Suggested Work Team Projects Suggested Work Team Projects Enhance existing constituencies by developing recommendations on constituency participation rules, operating principles, and database of members Each constituency should have clearly communicated set of participation rules and operating principles Each constituency should have clearly communicated set of participation rules and operating principles Operating principles should ensure constituencies function in a representative, open, transparent & democratic manner Operating principles should ensure constituencies function in a representative, open, transparent & democratic manner Develop and maintain a database of all constituency members and others not formally a part of any constituency Develop and maintain a database of all constituency members and others not formally a part of any constituency Offer each constituency a toolkit of in-kind staff support and/or services Offer each constituency a toolkit of in-kind staff support and/or services

Constituency Operations Team Suggested Work Team Projects Suggested Work Team Projects Develop a global outreach program to broaden participation in current constituencies and promote the constitution of new constituencies Reach all current members of the ICANN community and potential members, particularly non-English speakers Reach all current members of the ICANN community and potential members, particularly non-English speakers Develop global outreach programs aimed at increasing participation Develop global outreach programs aimed at increasing participation Offer each constituency a toolkit of in-kind staff support and/or services Offer each constituency a toolkit of in-kind staff support and/or services

Hold kick-off meeting in Mexico City Feb 28-Mar 1 Review and discuss draft WT Charter Identify internal skill sets and select team leaders Establish procedures to finalize the WT Charter Establish time and meeting/call frequency Discuss scope, goals, and begin formulating tasks Constituency Operations Team Initial Work Team Activities Initial Work Team Activities

OSC Constituency Operations Team Wiki

OSC Constituency Operations Team Sample Project Checklist

GSNO Contituency Survey

REFERENCES: For Information about OSC Work Teams: Operations Steering Committee: OSC Constituency Operations Team: OSC GNSO Operations Team: OSC Communications Team: For Information About GNSO Improvements: GNSO Improvements: Background: Overview: Reviews: Council Organization: New Constituencies: Stakeholder Groups: News & Events: htp://gnso.icann.org/en/improvements/current-events-en.htm htp://gnso.icann.org/en/improvements/current-events-en.htm

Thank You! Policy Staff Resources Operations Steering Committee: Rob Hoggarth, Sr. Policy Director GNSO Operations Team: Julie Hedlund, Policy Consultant Constituency Operations Team: Julie Hedlund Communications Team: Ken Bour (Consultant) Policy Process Steering Committee: Liz Gasster, Sr. Policy Counselor New PDP Team: Margie Milam, Sr. Policy Counselor Working Group Team: Ken Bour (Consultant)