Muhammad Asad University of Engineering and Technology(UET), Taxila, Pakistan ITC Lab 05.

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Muhammad Asad University of Engineering and Technology(UET), Taxila, Pakistan ITC Lab 05

Lab Objectives MS Office Word 2007 Interface Working, editing and proofing documents Formatting text, paragraphs and pages Adding tables and tables of contents Graphics Macros

Interface Microsoft Office Button: Allows to create, open, save, print and send documents etc. Quick Access Toolbar: Customizable toolbar that contains commands that you may want to use. You can place the quick access toolbar above or below the ribbon. Ribbon: Contains at least seven tabs containing many Word features grouped together. Only commonly used features are displayed. To view additional features, click on the arrow at the bottom right of each group. View Choices: Allows to view word document in different styles. Zooming feature is also included.

Working With Documents To open up a new document, click and select New. You can choose among blank page and any template. To open up an existing document, click and select Open. If you click on you can see a list of recently used documents. Click and select Save to save the document to old location and Save As to save to a new location. If you want to switch between two documents, use Switch Windows available under View tab. Click and Close to close any document.

Editing Documents To enter text just start typing! The text will appear where the blinking cursor is located. Move the cursor by using the arrow buttons on the keyboard or positioning the mouse and clicking the left button. To change any attributes of text it must be highlighted first. Select the text by dragging the mouse over the desired text while keeping the left mouse button depressed, or hold down the SHIFT key on the keyboard while using the arrow buttons to highlight the text. Highlight the text you wish to copy and right click and click Copy, put your cursor where you want the text in the document and right click and click Paste.

Editing Documents (cont’d) Highlight the text you wish to copy, right click, and click Cut, put your cursor where you want the text in the document, right click, and click Paste. Highlight the text you wish to move, click on it and drag it to the place where you want the text in the document. Click Find on the Editing Group on the Ribbon To find and replace a word or phrase in the document, click Replace on the Editing Group of the Ribbon. Use Undo or Redo buttons from Quick Access Toolbar to move backward or forward.

Proofing Document Click in the beginning of the document or section that you want to check and select Spelling and Grammar from Review tab. The Thesaurus button suggests the synonyms of the selected word. Thesaurus can also be accessed by selecting a word, right clicking it and choosing Synonyms. The number of pages and words within a document are written at the bottom panel. To check word count of a specific text, highlight it and click Word Count. You can add comments to single or multiple lines.

Formatting Text To change the font face select the desired font from the drop down menu. The size of the font can be changed from the next drop down menu. You can preview how the new font will look by highlighting the text, and hovering over the new font face/size. You can make a font bold, italic, underlined and change it to superscript/subscript. You can change the font color and background color as well. You can copy formatting of one text over another text by using Format Painter. To remove formatting select Clear All from Styles group.

Formatting Paragraphs You can align text to left, right, center and justify it as well. Text can be numbered/bulleted according to any scheme. The text can be intended left/right and the spacing between the lines can be increased and decreased as well. Borders can be added to any side as needed. Style can also be applied to paragraphs

Formatting Pages Pages can be formatted from Page Layout tab. You can change the margins to the pre-defined options or make a custom margin as well. Orientation, size and number of columns can also be adjusted according to usage. Can insert borders on the page and change background color as well.

Adding Tables To insert a table, select Table option from Insert tab. (Insert -> Table) You can insert a table by specifying the number of rows and columns. Tables can be drawn manually by drawing the boundaries, rows and columns by hand. Quick tables are also available from which a predefined table can be chosen. To enter data in table, place the cursor in the cell you wish you to enter data. Design of a table can also be changed from Design tab.

Table of Contents Before inserting table of contents, mark the headings/text with different heading level styles. To mark individual entries, choose the level of text from Add Text option under References tab. After marking the headings, go to References tab and select Table of Contents. You can choose among different available designs. To update table of contents, simply click on Update Table.

Graphics Special characters which are not available on keyboard can be inserted from Symbol option under Insert tab. Mathematical equations can be inserted using Equation option under Insert tab. You can also insert any picture, clip art, shape and graph from the same tab. Sometimes it is necessary to watermark your documents by selecting Watermark option from Page Layout tab.

Macros Macros are developed to automate the tasks you perform very frequently. You can choose Macros from View tab to make your own macros. Macros can be written in Visual Basic language or can be recorded as well. Can be assigned a button or keyboard key as shortcut.

Keyboard Shortcuts FunctionKey(s) NewCtrl + N OpenCtrl + O Save / Save As…Ctrl + S PrintCtrl + P CloseAlt + F4 CutCtrl + X CopyCtrl + C PasteCtrl + P FindCtrl + F ReplaceCtrl + H UndoCtrl + Z RedoCtrl + Y Spelling & GrammarF7 ThesaurusShift + F7 Format PainterCtrl + Shift + C

Lab Tasks Make a time table of your class with a header (university name/session name), a table and few instructions written below the table related to timetable. Develop a macro which performs these tasks: Make font bold, italic, underlined with font size=14, font face=Tahoma and font color = green. Checks for Spelling & Grammar as well. Adds your name as watermark.

Further Study History of Microsoft Office Keyboard Shortcuts