Microsoft Office 2007 Word Chapter 1 Creating and Editing a Word Document

Objectives Start and quit Word Describe the Word window Enter text in a document Check spelling as you type Save a document Format text, paragraphs, and document elements Undo and redo commands or actions Microsoft Office 2007: Introductory Concepts and Techniques2

Objectives Insert a picture and format it Print a document Change document properties Open a document Correct errors in a document Use Word’s Help Microsoft Office 2007: Introductory Concepts and Techniques3

Creating a Flyer Choose the words for the text Determine where to save the flyer Identify how to format various elements of the text Find the appropriate graphical image Establish where to position and how to format the graphical image Determine whether the flyer needs a page border, and if so, its style and format Microsoft Office 2007: Introductory Concepts and Techniques4

Starting Word Start button All Programs submenu Microsoft Office submenu Click Microsoft Office Word 2007 – Maximize the window – Change to Print Layout view if necessary Microsoft Office 2007: Introductory Concepts and Techniques5

The Word Window Microsoft Office 2007: Introductory Concepts and Techniques6

The Word Window – Contextual Tab & Gallery

The Word Window – Enhanced ScreenTip

The Word Window – Dialog Box Launcher

The Word Window – Mini Toolbar

The Word Window Keytips: Press ALT to activate Press ESC to deactivate

Displaying Formatting Marks Microsoft Office 2007: Introductory Concepts and Techniques12

Wordwrap Allows you to type continually without pressing ENTER at the end of each line Microsoft Office 2007: Introductory Concepts and Techniques13

Spelling and Grammar Check Red wavy underline = flagged text is not in Word’s dictionary (misspelled or proper name) Green wavy underline = text may be incorrect grammatically Right-click flagged text to display a list of corrections Automatic spelling correction = automatic correction of misspelled words when you press the SPACEBAR Icon in status bar displays red X if Word detects a possible error Microsoft Office 2007: Introductory Concepts and Techniques14

Checking Spelling and Grammar as You Type Microsoft Office 2007: Introductory Concepts and Techniques15

Saving a Document Save = same name/same location; use Quick Access Toolbar or CTRL+S Save As = new name/new location; choose Save As from the Office Button Menu “File” = a saved document In this class, save on the network. Remember Word files are already copied to your folder from the Windows unit. Microsoft Office 2007: Introductory Concepts and Techniques16

Applying Styles Microsoft Office 2007: Introductory Concepts and Techniques17

Formatting Paragraph formatting = changing appearance of a paragraph Character formatting = changing appearance of character(s) Examples: centering (paragraph); bold (character)

Paragraph Formatting Microsoft Office 2007: Introductory Concepts and Techniques19

Character Formatting Microsoft Office 2007: Introductory Concepts and Techniques20

Selecting a Line Microsoft Office 2007: Introductory Concepts and Techniques21 Click once with block arrow

Selecting Multiple Paragraphs Microsoft Office 2007: Introductory Concepts and Techniques22 Drag down with block arrow

Selecting Word(s) Microsoft Office 2007: Introductory Concepts and Techniques23 Double-click=one word then drag I-Beam across

Creating a Bulleted List Microsoft Office 2007: Introductory Concepts and Techniques24

Undoing and Redoing an Action Undo = Click the Undo button on the Quick Access Toolbar Redo = Click the Redo button on the Quick Access Toolbar Microsoft Office 2007: Introductory Concepts and Techniques25

Bolding Text Microsoft Office 2007: Introductory Concepts and Techniques26

Underlining a Word Microsoft Office 2007: Introductory Concepts and Techniques27 Hint: Click arrow for underline gallery

Italicizing Text Microsoft Office 2007: Introductory Concepts and Techniques28

Coordinating Colors/Fonts/Formats Theme = a set of unified formats for fonts, colors, and graphics – Default font = Calibri – Default size = 11 Style = a named group of formatting characteristics, like Heading 1 or Heading 2 – Default style = Normal Style Set = a group of frequently used styles formatted so they are pleasing when used together Microsoft Office 2007: Introductory Concepts and Techniques29

Changing Styles Microsoft Office 2007: Introductory Concepts and Techniques30

Use Colors to Associate Meaning Red = danger, power, energy Brown = honesty, dependability Orange = success, victory Green = healthiness, healing, money See page 37 for more! Microsoft Office 2007: Introductory Concepts and Techniques31

Inserting a Picture Microsoft Office 2007: Introductory Concepts and Techniques32

Applying a Picture Style Microsoft Office 2007: Introductory Concepts and Techniques33

Changing a Picture Border Color Microsoft Office 2007: Introductory Concepts and Techniques34 Theme colors

Zoom In and Zoom Out the Document Microsoft Office 2007: Introductory Concepts and Techniques35

Resizing a Graphic Microsoft Office 2007: Introductory Concepts and Techniques36 Use resizing handles

Adding a Page Border Microsoft Office 2007: Introductory Concepts and Techniques37 Note: Change border’s measurement so that it prints properly

Changing Space Above and Below Paragraphs Microsoft Office 2007: Introductory Concepts and Techniques38

Changing Document Properties Microsoft Office 2007: Introductory Concepts and Techniques39 submenu

Printing a Document Microsoft Office 2007: Introductory Concepts and Techniques40 Hint: Check Print Preview before printing Shortcut: CTRL+P

Opening a Document from Word Microsoft Office 2007: Introductory Concepts and Techniques41 Shortcut: CTRL+O

Correcting Errors DELETE key = erases to the right of the insertion point BACKSPACE key = erases to the left of the insertion point Select text then press DELETE key Insert Mode = adds text at the insertion point and rest of text moves to the right (automatic) Typeover Mode = type over text (press INSERT key to activate/deactivate)

Using the Keyboard to Scroll HOME = moves to the beginning of the line END = moves to the end of the line CTRL+HOME = moves to the beginning of the document CTRL+END = moves to the end of the document CTRL+LEFT/RIGHT ARROW = moves to the previous/next word CTRL+UP/DOWN ARROW = moves to the previous/next paragraph

Searching for Word Help

Microsoft Office 2007: Introductory Concepts and Techniques45

Quitting Word Microsoft Office 2007: Introductory Concepts and Techniques46

Summary Start and quit Word Describe the Word window Enter text in a document Check spelling as you type Save a document Microsoft Office 2007: Introductory Concepts and Techniques47

Summary Format text, paragraphs, and document elements Undo and redo commands or actions Insert a picture and format it Print a document Change document properties Open a document Correct errors in a document Use Word’s Help Microsoft Office 2007: Introductory Concepts and Techniques48

Microsoft Office 2007 Word Chapter 1 Complete