Communities of Excellence in Nutrition, Physical Activity, and Obesity Prevention (CX 3 ) Data Collection Guidelines and Next Steps CX 3 CX 3 Tier 2 Training FFY 2013

Please read the Data Collection Guidelines in your CX 3 Tools and Methods binder Data Collections Guidelines

Get Ready! Sample timeline for Tier 2

Your data is only as good as what you collect Be organized- develop system Monitor field activities each day Check surveys –Before going into the field –After going into the field –Check that they are complete and legible Quality Control Check list for field coordinators can be helpful When “In The Field”

Quality Control Checklist

Training Train the Trainer Allow 3 hours for store tool and walkability tool Allow 2 hours for fast food tool Download all training PPT’s from CX 3 website

Map locations FAST FOOD OUTLETS Carl’s Jr – 2100 E Carson St Subway – 4501 E Carson St Del Taco E Carson St Tropic Grill E Carson St Fantastic Burgers – 3400 Cherry St Pino’s Pizza Carson St

Prep ahead for getting in the field –Complete Section A information –Have maps and list of locations ready –Provide extra surveys, pencils, etc. –Take a camera –Always have a name and contact info of someone at office –Have badges or bright t-shirts for your surveyors to wear Training

Check surveys again before sending to Network staff for data entry Check for: –Missing data –Entries are clear and legible –Full information for section A Missing data or unclear entries will be highlighted and you will be contacted Staple Walkability to back of Store survey Send copies, keep originals –Color coded neighborhoods (different paper color) are helpful Before Sending To Network

Items not to forget! Fast Food Q4. Don’t forget to fill in the Name of School Q12. Fill out ALL six parts (3 for healthy / 3 for unhealthy) Q34. Acceptance of CalFresh/EBT – Frequently missed Store Survey Q9. Circle “1” for Yes if store participates as a Network for a Healthy California retail store. If store does not participate, circle “0” for No. Q14 and Q15 – If Yes recorded, be sure to specify what was found (soda, water or other) – if other, specify Q25. When selecting “other”, please specify what the “other” is, such as donuts, popcorn, etc… (if the item is listed next to “other” - you may circle the item)

Tips for Working with Youth Parent permission and contact information needed Signed photo release Consider school exams, athletics and part-time jobs Provide detailed orientation and training on duties and roles Allow time to socialize and time for team building For more information, contact: Metria Munyan

Some notes about taking photos.... Make sure they show what is present in community The subject matter is part of the survey Keep them organized

Surveys will be available on the CX 3 website – Spanish versions available too! Please do not revise survey instruments If you want to collect any additional data - add a sheet, but do not change formatting or numbering on survey versions provided

PROCESS CHECK-OFF LIST You are here

Next Steps – cont. Monthly check-in calls – 3 rd Wed (9am – 10:30) Webinars April - Outdoor and Mobile Vending webinar May - Food bank, Emergency Food Outlets and Alternative Food Sources webinar Once data submitted, expect calls from Lynn to review survey forms

Next Steps – Program Planning CX 3 survey sites and your Project Synopsis –Addition of survey sites is not required –Nutrition education intervention sites are required Assessment verses Re-assessment –Initial Assessment –Follow-up Evaluation

Next Steps – Program Planning Cont. Scope of Work (SOW) planning –FFY 2013 and beyond Scope of Work templates (Objectives 3 and 4) –CX 3 Implementation Plan development (year 1) –Intervention implementation and activity integration (years 2 thru 4)

Next Steps – Who to contact? CX 3 Core Team –Questions related to Tier 1 worksheets and Tier 2 –CX 3 communication tools (with Brown Miller Communications) –CX 3 background, purpose, and data interpretation –CX 3 TA: monthly calls, website updates & resources

Next Steps – Who to contact? Program Manager (PM) Scope of Work –CX 3 Objectives: implementation & intervention questions –CX 3 related Objectives: implementation & intervention guidance CX 3 Implementation Plan –Webinar and training provided by State staff –Plan development questions and technical assistance

Next Steps Take a deep breath!!! You deserve it! Tier 1 completed? Looking ahead… –Final pick of neighborhoods & get to know them –Get all your “ducks in a row” –Get in the right mind set –Be safe

THANK YOU!!!